Project Administrator

You’re more valuable than ever – And that’s just how we’ll make you feel.

Job Summary

The Project Administrator – Temporary, provides dedicated support for a fast-paced, cross functional project. This role is responsible for maintaining project organization, coordinating meetings and workstreams, documenting key decisions and action items, and tracking follow-up activities through completion.

The Project Administrator works across multiple stakeholders and priorities to help keep project activities organized and on track. This role requires strong attention to detail, proactive follow through, and the ability to identify key decisions, dependencies, and next steps in a high-volume, evolving project environment.

Qualifications

Education Required:
• High School Diploma or equivalent

Licenses/Certifications Required:

• None

Work Experience Required:

• 2+ years of experience in project coordination, project administration, PMO, implementation, or similar project-based support.

• Experience coordinating meetings involving multiple functions and levels of stakeholders.

• Experience developing presentations, FAQs, trackers, meeting materials, and other structured project documentation.

• Demonstrated experience capturing meeting notes, decisions, action items, owners, and deadlines.

• Strong proficiency with Microsoft PowerPoint, Word, Excel, Outlook, and Teams.

Preferred Qualifications, Education, Licenses, Certifications, Experience, etc.:

• Experience supporting large-scale transformation, implementation, operational, technology, or healthcare-related projects.

• Experience working within a PMO or structured project management environment.

• Familiarity with project management concepts such as milestones, dependencies, risks/issues, decision logs, action-item tracking, and workstreams.

• Experience working with multiple SMEs to consolidate information into executive-ready or end-user-facing materials.

• Experience with SharePoint, Smartsheet, or similar project/document management platforms.

Knowledge, Skills, and Abilities

• This role involves interaction and collaboration with other departments and requires excellent judgment and interpersonal skills.

• Highly organized, with the ability to bring structure to a high-volume project environment.

• Proactive with the ability to track action items and drive timely follow-through. • Strong attention to detail, with the ability to maintain accurate documentation and version control.

• Ability to adapt to rapidly changing information, priorities, and deadlines.

• Ability to communicate effectively with SMEs, project managers, leaders, and cross functional stakeholders.

• Ability to gather and organize information from multiple contributors into clear, polished project materials.

• Ability to identify and track key decisions, action items, owners, and deadlines.

• Strong organizational skills with the ability to manage multiple meetings, workstreams, deliverables, and priorities.

• Ability to work effectively in a fast-paced, deadline-driven environment.

• Strong written and verbal communication skills.

• Ability to work independently while supporting a broader project team.

Essential Duties and Responsibilities Project Meeting & Workstream Coordination

• Coordinate project meetings, workstream meetings, working sessions, and other project related discussions.

• Prepare agendas and organize materials in advance of meetings.

• Capture clear, concise meeting notes, including key decisions, risks, issues, dependencies, and open questions.

• Document action items with clear owners and due dates.

• Distribute meeting notes and follow-up items promptly.

• Proactively follow up with action-item owners and escalate overdue or at-risk items to project leadership as appropriate.

• Maintain meeting schedules and help ensure the appropriate stakeholders and SMEs are included.

Project Administration & Documentation

• Maintain organized project documentation and shared project materials.

• Manage document version control and help ensure team members are working from the most current approved materials.

• Maintain trackers, action logs, decision logs, meeting materials, and other project artifacts.

• Assist the project team with organizing information across multiple workstreams.

• Help identify missing information, outstanding deliverables, or areas requiring follow-up.

Communications & Content Development

• Create and update PowerPoint presentations, project updates, FAQs, meeting materials, and other communications.

• Proofread materials for clarity, accuracy, consistency, and formatting before distribution.

GoHealth Core Values

GoHealth’s Core Values, listed below, are essential functions of this position:

• Collaboration: Takes ownership for collectively establishing productive partnerships and relationships and seek to gain joint understanding of priorities and objectives so that the greater good of the organization and those we serve is always at the forefront.

• Innovation: Consistently uses good judgment, applying creativity to overcome obstacles and increasing effectiveness and efficiency through process and other forms of innovation.

• Diversity & Inclusion: Fosters diversity and inclusion, to be able to better understand team members, our customers and partners. Engages the strengths and talents of each GoHealth team member, creating an environment of involvement, respect and connection where the richness of ideas, backgrounds and perspectives are harnessed.

• Courage & Integrity: Models and practices the highest ethical and professional standards; demonstrates pride and personal interest in our patients, partners and fellow team members, deeply engaging in the business. Makes decisions, with a focus on doing the right thing; treats team members, our customers, partners and vendors with dignity, consideration, open-mindedness and respect.

• Accountability: Always shows initiative, demonstrates a bias to action and gets things done. Actively accepts responsibility for diverse roles, obligations and actions that positively influence patient and customer outcomes, our partnerships and the healthcare needs of our communities.

Additional Requirements

• Office Environment: Tasks may be conducted within a climate-controlled office setting.

• Physical Activity: The role may require the ability to lift, carry, push, or pull materials, supplies, and equipment (up to 15 lbs.) Duties typically involve a combination of sitting, standing, and walking, with frequent changes in position.

• Travel: Travel may be required, including travel between Company locations and out-of town destinations as needed, up to 5%.

• Safety Equipment: May require the use of safety equipment for infection prevention.

Note: This Job Description is not inclusive of all the duties of the position. You may be asked by Leaders to perform other duties. Leadership may revise this job description at any time.

Equal Employment Opportunity Statement

The Company and its affiliates, joint venture partners and entities under common management are Equal Opportunity Employers. They do not discriminate based on race, color, religion, national origin, age, sex, disability, veteran status, sexual orientation, gender identity, or any other protected status under federal, state, or local law.

ADA Accommodation Statement

Reasonable accommodations are available for qualified individuals with disabilities upon request. This role defines success by achieving essential function outcomes, not by the method of completion.

Compliance Statement This job will be performed consistent with ADA, FMLA, FLSA, and other applicable federal, state, and local laws regulating employment.

Base Salary Range: $22.69/hour to $31.18/hour

The range above reflects the good-faith compensation range the Company reasonably expects to pay for this position at the time of posting. 

Actual compensation will depend on experience, skills, education, geographic location, and other business-related factors. It is not typical for an individual to be hired at or near the top of the range for their role.

Set up email alerts as new job postings become available that meet your interest! 

All qualified persons are granted an equal opportunity for employment without regard to race, color, religion, sex, sexual orientation and gender identity or expression, age, national origin, citizenship status, disability, genetic information, medical condition, family care leave status, pregnancy or pregnancy-related condition, otherwise qualified disabled or veteran status. The company will comply with all fair employment laws in each of the jurisdictions where we conduct business.

For applicants in California, please review our California Consumer Privacy Statement here. https://www.gohealthuc.com/privacy-policy