Historical Collections and Archives Student Assistant Intern - Non OHSU Student Worker

Department Overview

The OHSU Library is the largest health sciences library in Oregon. We serve the faculty, staff, and students of OHSU, as well as health professionals and residents of the State of Oregon. Our mission is to advance the effective, efficient, and ethical use of information in support of education, research, and healthcare. Historical Collections & Archives is the home of OHSU's archives, manuscripts, rare books, and artifacts. We support education and research using these unique collections.

Function/Duties of Position

• Arrange, describe, and rehouse archival and manuscript collections according to established practices.
• Write descriptive content for collection materials (creating finding aids and descriptive metadata) and perform data entry into collection management system (ArchivesSpace).
• Support projects that increase awareness and use of archival collections, such as blog posts, online content creation, and curating exhibits (on-campus and online).
• Assist with digital collections projects, including scanning images, digitizing audio and video, and developing or editing metadata.
• Support reference and research activities, monitor reading room, retrieve materials from closed stacks, conduct research relevant to collections.
• Assist with stacks maintenance, shelving, and shelf-reading.
• Other general support duties for HC&A.

Required Qualifications

• Currently enrolled in a graduate program at least 4.5 hours.

• Demonstrated reliability, punctuality, and accountability in completing assigned responsibilities and maintaining regular work schedules. 

• Strong attention to detail and commitment to producing accurate, high-quality work. 

• Excellent interpersonal, customer service, and communication skills.

• Demonstrated ability to effectively convey ideas, both verbally and in writing.

• Ability to follow established procedures, handling guidelines, and security protocols.

• Ability to exercise discretion and maintain confidentiality when working with sensitive or restricted records. 

• Experience with Windows and/or Mac operating systems and Microsoft Office; interest in learning new technologies and applications.

• Ability to work independently with minimal supervision after initial training.

• Ability to perform the job duties with or without accommodation.

Preferred Qualifications

• Undergraduate or graduate training in library science, museum studies, history, or a related field

• Currently enrolled in an MLIS or similar program

• Interest in archives and/or special collections as a career

• Previous work or volunteer experience in an archives, library, gallery, or museum

• Knowledge of metadata standards such as EAD or Dublin CORE

Additional Details

Please include a cover letter with your resume/application; the cover letter should describe your interest in the position and/or relevant work experience, and your experience with and/or commitment to diversity, equity, inclusion, and accessibility.

Work takes place in a shared environment; historical materials frequently contain dust and sometimes other possible irritants, such as mold or pest residue. Some remote work is available, but the ability to work on campus in Portland, OR is required. Work schedule will be determined upon hire but should fall within standard hours of Monday - Friday, 8:00am-5:00pm.

Why apply to OHSU?

We are Oregon's only public academic health center. In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland's largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington. All are welcome. OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply. To request reasonable accommodation, contact [email protected]