Be a first-year student at UBC Sauder School of Business.
Be available for the majority of events between November and April.
Be organized and reliable.
Be comfortable communicating with vendors, venue staff, and other clubs.
Responsibilities
Take day-of roles at every event, including the check-in and RSVP desk, court marshal, bracket keeper, food and setup, and MC.
Help build and run event run sheets alongside the Event Coordinators.
Manage RSVP forms and translate turnout numbers into food and equipment counts.
Track and log Points Cup scores at each event so the leaderboard stays current.
Support setup and teardown at venues, including Rec North, MacInnes Field, and the ARC.
Help coordinate borrowed equipment, including nets, balls, and sets, and confirm pickups before event day.
Work with Externals on food, drink, and supply orders.
Flag scheduling conflicts against the UBC calendar, including reading week and exam periods.
Represent the first-year cohort on the executive team and communicate what peers want to attend.
Help promote events within first-year classes, cohorts, and group chats.
Support the Biz Week booth and other recruiting moments.
Desired Qualifications
Experience playing, organizing, or coaching any sport at any level.
Familiarity with Google Sheets, Forms, or event planning tools.
A network within the cohort and willingness to use it.
Interest in sponsorship, marketing, or operations.
SAUDER SPORTS — FIRST YEAR REPRESENTATIVE (2 POSITIONS) 2026/27 Season | Applications due Thursday, October 2 at 11:59 PM
About Sauder Sports
Sauder Sports is Sauder's only sport and entertainment club. We run one signature event every month from September through April, and every single one is free to attend. No entry fee, no ticket, no barrier. This year we're running eight events plus a Biz Week booth, with men's and women's divisions across the season and a brand new Points Cup: a season long standings race where every event feeds one leaderboard, crowned at the April finale.
Our season includes the Spikeball Kickoff, a POITS beer pong collab, indoor volleyball, a December watch party, the Sauder Basketball tournament, a pickleball bracket with the Pickleball Club, a March Madness pool and HEWE spin class, and Ultimate at the April finale. We collaborate with POITS, the SBA, HEWE and the Pickleball Club to bring together athletes and non athletes alike.
The Role
We're hiring two First Year Representatives to join our 12 person executive team for the remainder of the 2026/27 season. You'll join right as the season hits its stride, starting with November volleyball and running through the April Points Cup finale.
This is a generalist role with a heavy events focus. You'll work most closely with our four Event Coordinators, but you'll touch every part of how a Sauder Sports event actually happens, from the planning spreadsheet to the last chair stacked at the end of the night. It's the best seat in the club for a first year who wants to understand how a student organization really runs.
What You'll Do
Event execution
Take on day of roles at every event: check in and RSVP desk, court marshal, bracket keeper, food and setup, and MC
Help build and run event run sheets alongside the Event Coordinators
Manage RSVP forms and translate turnout numbers into food and equipment counts
Track and log Points Cup scores at each event so the leaderboard stays current
Support setup and teardown at venues including Rec North, MacInnes Field and the ARC
Logistics and coordination
Help coordinate borrowed equipment (nets, balls, sets) and confirm pickups before event day, not after
Work with Externals on food, drink and supply orders so nothing gets bought ad hoc
Flag scheduling conflicts against the UBC calendar, including reading week and exam periods
First year outreach
Be the voice of the first year cohort on exec, telling us what your peers actually want to show up for
Help promote events within first year classes, cohorts and group chats
Support the Biz Week booth and other recruiting moments
Time Commitment
Roughly 3 to 5 hours per week, weighted heavily toward event weeks. Expect a lighter load between events and a bigger push in the days surrounding each one. You must be available on event days, which fall on weekday evenings and weekend afternoons. The full event calendar is shared at onboarding so you can plan around midterms.
Term runs from hiring through the end of the 2026/27 season in April 2027.
Who We're Looking For
Required
First year student at UBC Sauder School of Business
Available for the majority of our events between November and April
Organized and reliable. When you say you'll confirm the nets, the nets get confirmed
Comfortable communicating with vendors, venue staff and other clubs
Nice to have
Experience playing, organizing or coaching any sport at any level
Familiarity with Google Sheets, Forms, or any event planning tools
A network within your cohort and a willingness to actually use it
Interest in sponsorship, marketing or operations
You do not need to be an athlete. Some of our most valuable exec members are people who show up for the community rather than the competition.
Why Apply
Run real events with real budgets from day one. Our season operates on a $5,700 approved CUS budget across nine line items
Build direct experience in event operations, vendor coordination, budgeting and partnership management
Work alongside a 12 person exec team and get exposure to how clubs interact with the CUS, Sauder faculty and external sponsors
A natural pipeline into a senior Sauder Sports role next year
Team socials, and a genuinely good group of people
How to Apply
Submit the following by Thursday, October 2 at 11:59 PM:
Resume(1 page, PDF)
Cover letter(maximum 1 page, PDF) addressing:
Why Sauder Sports, and why this role specifically
A time you helped organize something involving other people, and what went wrong or right
One event you'd want to see us add or change, and why
Name your files FirstName_LastName_Resume.pdf and FirstName_LastName_CoverLetter.pdf.
Submit your application here.
Timeline
Applications close: Friday, October 2, 11:59 PM
Interviews: week of October 5
Decisions communicated by: October 14th
Interviews are short and conversational, roughly 20 minutes online. We'll ask about your availability, one situational question about running an event, and what you'd bring to the team. No case prep required.
Sauder Sports is committed to building a team that reflects the student body we serve. We encourage applications from students of all backgrounds, experience levels and athletic abilities.