Accounts Payable Specialist @ Xsolla

INACTIVE

Full-Time

Accounts Payable Specialist

Posted on 4/12/2024

Xsolla

501-1,000 employees

Provides game development and monetization tools

Data & Analytics

Junior, Mid, Senior

Los Angeles, CA, USA

Required Skills

NetSuite

Customer Service

Requirements

Bachelor's Degree in Accounting, Finance, or related field
3-5+ years of progressive accounts payable experience
Strong knowledge of payables procedures and full-cycle accounting
Experience in process improvement and fast-paced environments
Ability to work independently and collaborate across teams
Detail-oriented, accurate, and customer service-oriented
Proficiency in Concur, ERP systems (preferably NetSuite),and major global credit card platforms

Responsibilities

Lead and oversee the complete Accounts Payable and Credit Card process from beginning to close
Stay updated on the latest Accounts Payable best practices
Ensure timely and accurate processing, coding, and approval of employee expenses via Concur and credit cards
Collaborate with the finance and HR teams to align Concur policies with organizational guidelines
Facilitate prompt resolution of vendor Credit Card Holders, and internal communication issues
Supervise the setup of new vendors (credit card users) and ensure compliance with reporting requirements
Prepare accrual entries for month-end closure and perform account reconciliations from Bank of America Credit Card program and Concur into the ERP system. (NetSuite)
Develop, implement, and maintain efficient systems, policies, and procedures for a robust Credit Card Program Globally.
Drive the automation of manual AP/Credit Card processes and contribute to special and Ad Hoc projects
Administer and take full ownership of Concur for the team, including user profiles, permissions, and training
Manage and oversee the Concur platform, ensuring accurate configuration and customization as per organizational needs
Implement and maintain user profiles, permissions, and workflow rules within the Concur system and Bank of America Credit Card Portal
Stay informed about Concur system updates and proactively incorporate new features to improve efficiency
Provide comprehensive training and support to end-users on Concur functionalities, policies, and best practices
Resolve Concur-related issues and inquiries, collaborating with internal stakeholders and Concur support when necessary
Reconcile credit card transactions and ensure seamless integration with the Concur system
Identify opportunities for system optimization and automation to streamline processes and enhance efficiency
Collaborate with finance and HR and Payroll teams to ensure Concur policies align with organizational guidelines
Monitor and enforce compliance with travel and expense policies through the Concur system
Payroll journal entries and credit card journal entries bi monthly.
Conduct regular user audits to ensure compliance with travel and expense policies
Analyze data and generate reports to identify non-compliance trends and areas for improvement
Oversee the end-to-end expense reporting process, from submission to reimbursement

Are you an accounts payable professional ready to level up your career? We’re seeking a skilled and dynamic Accounts Payable Specialist to join our Holding Company accounting team. In this role, you’ll play a pivotal part in ensuring accurate and timely processing of vendor invoices, managing payment cycles, and enhancing our accounts payable processes. The chosen candidate will own our company credit card program and be interested in a heavy accounting role. This position is based out of our Sherman Oaks, CA headquarters with a flexible hybrid schedule.

Xsolla is a global e-commerce organization serving the gaming industry with innovative tools and services. With operations in over 200 countries and territories, we’re dedicated to simplifying global distribution, marketing, and monetization for our partners.

If you’re passionate about finance and seeking a challenging opportunity to make a meaningful impact, we invite you to join our team! Apply now and be part of our journey in revolutionizing the gaming industry.

RESPONSIBILITIES

Lead and oversee the complete Accounts Payable and Credit Card process from beginning to close
Stay updated on the latest Accounts Payable best practices
Ensure timely and accurate processing, coding, and approval of employee expenses via Concur and credit cards
Collaborate with the finance and HR teams to align Concur policies with organizational guidelines
Facilitate prompt resolution of vendor Credit Card Holders, and internal communication issues
Supervise the setup of new vendors (credit card users) and ensure compliance with reporting requirements
Prepare accrual entries for month-end closure and perform account reconciliations from Bank of America Credit Card program and Concur into the ERP system. (NetSuite)
Develop, implement, and maintain efficient systems, policies, and procedures for a robust Credit Card Program Globally.
Drive the automation of manual AP/Credit Card processes and contribute to special and Ad Hoc projects
Administer and take full ownership of Concur for the team, including user profiles, permissions, and training
Manage and oversee the Concur platform, ensuring accurate configuration and customization as per organizational needs
Implement and maintain user profiles, permissions, and workflow rules within the Concur system and Bank of America Credit Card Portal
Stay informed about Concur system updates and proactively incorporate new features to improve efficiency
Provide comprehensive training and support to end-users on Concur functionalities, policies, and best practices
Resolve Concur-related issues and inquiries, collaborating with internal stakeholders and Concur support when necessary
Reconcile credit card transactions and ensure seamless integration with the Concur systemIdentify opportunities for system optimization and automation to streamline processes and enhance efficiency
Collaborate with finance and HR and Payroll teams to ensure Concur policies align with organizational guidelines
Monitor and enforce compliance with travel and expense policies through the Concur system
Payroll journal entries and credit card journal entries bi monthly.
Conduct regular user audits to ensure compliance with travel and expense policies
Analyze data and generate reports to identify non-compliance trends and areas for improvement
Oversee the end-to-end expense reporting process, from submission to reimbursement

REQUIREMENTS

Bachelor’s Degree in Accounting, Finance, or related field
3-5+ years of progressive accounts payable experience
Strong knowledge of payables procedures and full-cycle accounting
Experience in process improvement and fast-paced environments
Ability to work independently and collaborate across teams
Detail-oriented, accurate, and customer service-oriented
Proficiency in Concur, ERP systems (preferably NetSuite),and major global credit card platforms

A plus if:

Entrepreneurial mindset and highly flexible
Experience in the video game industry, e-commerce, or fintech

At Xsolla, we are passionate about providing a conducive environment for our team to thrive personally and professionally. Our comprehensive Benefits Program caters to the physical, mental, and emotional well-being of our full-time employees and their families. This includes 100% company-paid medical, dental, and vision plans, disability and life insurance, chiropractic coverage, flexible spending accounts, and a fully vested 401(k) retirement plan with a 4% company match from the start date.

Understanding the detrimental effects of burnout, we offer unlimited Flexible Time Off and 14 paid holidays each year. Personal and professional development is a cornerstone of our ethos at Xsolla. Each employee has a personalized career roadmap, developed in partnership with their manager, aligning individual and company goals. We support this growth through in-house training, independent study, conference attendance, and higher education opportunities.

ABOUT XSOLLA:

Xsolla is a global leader in video game commerce, established in 2005. Our mission is to simplify the complexities of global distribution, marketing, and monetization in the gaming industry. Headquartered in Los Angeles, California, with offices worldwide, we support major gaming titles and partners. Our deep commitment to gaming’s blend of technology and artistry drives our continuous innovation and dedication to our partners’ success.

PHYSICAL DEMANDS:

The role involves typical office activities such as sitting, standing, bending, lifting, and moving intermittently during working hours. These requirements can be met with or without reasonable accommodations. The responsibilities of this position are dynamic and may evolve to align with the organization’s goals and objectives.

Xsolla is committed to ensuring the privacy and security of all information collected during hiring. Please direct any inquiries regarding GDPR or CCPA to [email protected].

Longevity Opportunity Vision Enjoy the game!

Xsolla

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Website

View Company Profile

At Xsolla, employees have the unique opportunity to contribute to a company leading in providing comprehensive tools and services for game developers. By focusing on streamlining the funding, marketing, launching, and monetization of games across multiple platforms, Xsolla stays at the forefront of technological advancements in the gaming industry. The company culture emphasizes innovation and efficient problem-solving, making it an ideal workplace for those passionate about gaming technology and development.

Company Stage

N/A

Total Funding

$914K

Headquarters

Los Angeles, California

Founded

2005

Growth & Insights

Headcount

6 month growth

↑ 27%

1 year growth

↑ 42%

2 year growth

↑ 84%

INACTIVE