Administrative & Executive AssistanceAdministrative Support
About the job
Requirements
Strong written and verbal communication skills.
Ability to type at least 50 words per minute.
Skills using Microsoft Word, Excel, PowerPoint, Outlook, EventX, Open Invoice / Ticket, Chrome River, Microsoft SharePoint, SurveyMonkey, and Slido.
Ability to establish and maintain sustainable administrative processes.
Ability to work independently with minimal guidance.
Event planning skills, including support for Well Work face-to-face meetings in Seminole.
Cost consciousness.
Ability to work effectively in a highly adaptive and quickly changing environment.
Willingness to serve others.
Responsibilities
Maintain and update Outlook distribution lists.
Administer the Team SharePoint site.
Coordinate events, including organizing venues and catering, sending calendar notices through EventX and other systems, and managing event-day logistics.
Order materials, including signage, posters, and branded recognition materials, and maintain inventory.
Set up and cancel Tyndale accounts.
Confirm that open tickets are accurate for G&R.
Send reminders for past-due Tyndale tickets.
Provide registration backfill support and send past-due registration reminders.
Assist with the Vehicle Exception Report and Fringe Report.
Assist with setting people up in Open Ticket.
Assist with auditing the Tyndale roster to verify location and cost center information.
Provide backfill support for open ticket approvals.
Assist with meeting setup and booking.
Assist with booking and canceling rooms.
Assist with fuel PIN setup and cancellation.
Assist with vehicle access updates and vehicle delivery.
Assist with temporary tags and license plates.
Assist with picking up and moving vehicles.
Provide backfill support for pool vehicle walkarounds and Traka.
Coordinate RockHounds tickets, including scheduling, printing, and gift card tracking.
Participate in cross-training.
Assist employees with questions and problem-solving.
Perform other administrative duties as required.
Desired Qualifications
Knowledge of Permian-area venues, caterers, and printing resources.
Job Title: Business Services Coordinator II Compensation: $26.00–$28.00/hr, depending on experience Location: 3617 N Big Spring St., Midland, TX 79705 Schedule: Monday–Friday, 40 hours per week Scope Organizes and supports activities for a program, department, or initiative. Performs administrative tasks in support of the effort. Ensures coordination of activities across departments and/or individuals. Provides general meeting support and schedule coordination. Works with moderate work direction and is skilled and knowledgeable in the position. Key Responsibilities
Maintain and update Outlook distribution lists.
Administer the Team SharePoint site.
Coordinate events, including organizing venues and catering, sending calendar notices through EventX and other systems, and managing logistics on the day of the event.
Order materials, including signage, posters, and branded recognition materials, and maintain inventory.
Set up and cancel Tyndale accounts.
Confirm open tickets are accurate for G&R.
Send reminders for past-due Tyndale tickets.
Provide registration backfill support and send past-due registration reminders.
Assist with the Vehicle Exception Report and Fringe Report.
Assist with getting people set up in Open Ticket.
Assist with auditing the Tyndale roster to verify location and cost center information.
Provide backfill support for open ticket approvals.
Assist with meeting setup and booking.
Assist with booking and canceling rooms.
Assist with fuel PIN setup and cancellation.
Assist with vehicle access updates and vehicle delivery.
Assist with temporary tags and license plates.
Assist with picking up and moving vehicles.
Provide backfill support for pool vehicle walkarounds and Traka.
Coordinate RockHounds tickets, including scheduling, printing, and gift card tracking.
Participate in cross-training.
Assist employees with questions and problem-solving.
Perform other administrative duties as required.
Skills and Qualifications
Strong written and verbal communication skills.
Ability to type 50+ words per minute.
Software and web-based program skills, including:
Microsoft Office: Word, Excel, and PowerPoint
Microsoft Outlook
EventX
Open Invoice / Ticket
Chrome River
Microsoft SharePoint
SurveyMonkey
Slido
Strong organizational skills.
Ability to establish and maintain sustainable administrative processes.
Initiative and ability to work independently with minimal guidance.
Event planning skills, including Well Work face-to-face meetings in Seminole.
Cost consciousness.
Ability to work effectively in a highly adaptive and quickly changing environment.
Willingness to serve others.
Preferred Qualifications
Knowledge of Permian-area venues, caterers, and printing resources.