Executive Assistant

Executive Assistant

Location: Hybrid (3 days in office per week) in Colorado Springs, CO only

About the Role:

At Pushpay, our vision is to build world-class giving and engagement solutions that help churches and faith-based organizations achieve their missions. Our company offers amazing opportunities for development and growth, a great benefits package, and a rewarding work environment where employees feel valued, and their contributions celebrated. 

The Executive Assistant is committed to ensuring the effectiveness of Pushpay leaders by providing a broad range of administrative, organizational, and functional support to senior leaders in the Colorado Springs, CO office. The Executive Assistant will strive to stay one step ahead of the leaders they support, providing thoughtful and clear communication, ensuring priorities move forward and expectations are clear. The Executive Assistant will consider it Priority One that the executives they support deliver on commitments to their leader (CEO), peers, direct reports, and the teams at large. 

This position offers the opportunity to make a significant impact on both executive effectiveness and workplace culture at Pushpay, supporting our mission to help churches connect with their communities while fostering a collaborative, engaging work environment.

Named as one of BuiltIn ‘Best Places to Work’ in Seattle, Denver and Dallas for 2025; ranked number 10 by Seattle Business Magazine in the ‘Washington’s 100 Best Companies to Work For’ list in the large companies category for 2024; named as a 2025 'Best Places to Work for Women' by Best Companies Group.

Benefits and Compensation:

We have a passion for making all employees feel supported. In addition to having a genuine interest in helping you do your best work and drive your career, we offer:

• 100% employer-paid premiums for Medical HDHP Plan, Dental, and Vision for employee

• 70% employer-paid premiums for Medical PPO Plan for employees, and Medical, Dental, and Vision for dependents

• 401K match

• Hybrid work model - 3 days in the office / 2 days remote each week

• 12 paid Company Holidays

• 2 paid Volunteer Time Off days

• 15 days PTO, to start, increases with tenure and seniority.

• Paid parental and adoption leave

• Compensation Range: $35.27/hr - $40.75/hr, depending on experience

Compensation ranges are determined by role and location. The range displayed on each job posting reflects the pay range for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

What You’ll Do:

• Calendar Management: Maintain leaders’ calendars, including scheduling meetings, appointments, speaking engagements, and travel arrangements. Exercise discretion in committing time and evaluating needs
• Meeting Leadership: Create agenda, distribute meeting prep materials, support creation of slide decks, and publish notes/action items
• Communication: Write, edit, and distribute email, correspondence memos, letters, and forms
• Coordinate the creation of and on-time submission of regularly scheduled reports
• Travel Management: Book and manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals, ensuring adherence to company travel policy
• Expense Management: Prepare, reconcile, and submit expense reports for leaders; review submitted reports for accuracy and pre-approval
• Plan, coordinate, and execute in-person and virtual activities that build team connection and strengthen workplace culture, including: Team building events and social gatherings; Recognition celebrations and milestone acknowledgments; Seasonal events and holiday celebrations
• Presentation Support: Lead in the development of on-brand, visually appealing presentation graphics and presentation slides
• Email Management: inbox organization, ensuring proper filing, prioritization, and prompt and timely responses
• Priority Management: Keep leaders advised of time-sensitive and priority issues, ensuring appropriate follow-up
• Special Projects: Complete a variety of special projects including supporting staff recognition and morale; creating presentations, financial spreadsheets and special reports
• Confidentiality: Maintain confidentiality and high degree of ethical standards at all times 
• Flexible Support: Perform additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed

What You’ll Bring:

• The candidate shows leadership, flexibility, and operates with a creative problem solver mindset
• Comfortable with fast-paced environments and rapidly changing priorities
• Outstanding writing, editing, and proofreading skills
• Excellent organization and time management skills with exceptional attention to detail 
• Exhibits sound judgment with the ability to prioritize and make decisions
• Energetic and eager to tackle new projects and ideas
• Comfortable interacting with high-level executives and external customers and stakeholders
• A team player capable of cultivating productive working relationships across teams
• Demonstrated ability and temperament to work with sensitive information
• Experience in overseeing budgets and expenses
• Experience in developing internal processes and systems
• Ability to travel as needed 
• This role is hybrid: required to work a minimum of 3 days in office (Currently M-W)
  
  

Education and Experience:

• High School Degree required; college degree or equivalent work experience preferred
• 5+ years of administrative experience, with at least 3+ years supporting VP or above
• Knowledge of office management systems and procedures
• Advanced proficiency in Google Suite required; familiarity with Slack, Confluence, Microsoft Office Suite and Asana preferred

Work Environment & Physical Demands: 

Prolonged periods of sitting at a desk and working on a computer will be required. This role consistently operates standard office equipment such as computers and phones. This is largely a sedentary role but may occasionally require lifting up to 50 pounds, walking, bending, or standing as necessary. This description reflects management's assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned.

If you require a modification to your work equipment or furniture please contact the People Team - [email protected]

Pushpay is committed to equal opportunity. We value and embrace diversity and inclusion of all Team Members. Pushpay uses E-Verify to confirm employment eligibility. Head to our career page to learn more.

If you have a disability under the Americans with Disabilities Act or similar law, or you require religious accommodation, and you wish to discuss potential accommodations related to applying for employment at Pushpay, please contact [email protected].

About Pushpay

Pushpay helps organizations and communities come to gather & stay connected, strengthening community, connection, and belonging through our suite of mobile apps, management software, and giving technology. Our 550 Pushpay teammates support 10,000+ customers as they drive social good, and we’re honored to have processed over $15 billion in charitable giving. We’re growing fast, including some exciting acquisitions in recent years, and we need driven talent. Join Pushpay and grow with us!