HR Assistant – Leave Administration

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We're committed to bringing passion and customer focus to the business.
 

Day Shift - 7.5 Hours (United States of America)

Job Description 

The HR Assistant – Leave Administration supports day-to-day human resources operations related to employee leave programs, benefits administration, disability claims, and workers’ compensation. This role serves as a primary point of contact for employees requesting leaves of absence and benefit-related support, ensuring a seamless experience while maintaining compliance with federal, state, and organizational policies. The HR Assistant is responsible for administering FMLA, New York Paid Family Leave, New York Disability Benefits, workers’ compensation claims, and related leave programs, while maintaining accurate records and providing exceptional customer service. 

Leave Administration 

• Administer employee leave programs, including Family and Medical Leave Act (FMLA), New York Paid Family Leave (PFL), New York State Disability Benefits, military leave, personal leave, and other applicable leave programs. 

• Serve as the primary point of contact for employees requesting leave, providing guidance on eligibility, documentation requirements, and leave entitlements. 

• Coordinate leave requests, approvals, extensions, and return-to-work processes. 

• Track employee leave balances and maintain accurate leave records in HR systems. 

• Monitor leave timelines and ensure required certifications and supporting documentation are received and processed timely. 

• Communicate leave rights, responsibilities, and benefit continuation requirements to employees. 

• Ensure leave administration practices remain compliant with applicable federal, state, and company policies. 

Benefits Administration 

• Assist employees with benefit enrollment, changes, and qualifying life event transactions. 

• Respond to employee inquiries regarding medical, dental, vision, life insurance, disability, retirement, and other benefit programs. 

• Coordinate with benefit vendors and carriers to resolve employee benefit issues. 

• Maintain accurate employee benefit records and process benefit-related updates in HR systems. 

• Assist with annual open enrollment activities, employee communications, and benefit education efforts. 

• Support benefits audits and ensure compliance with regulatory requirements. 

FMLA & Disability Administration 

• Administer Family and Medical Leave Act (FMLA) requests from initial intake through return to work. 

• Review medical certifications and supporting documentation for completeness. 

• Coordinate New York State Disability Benefits, Short-Term Disability, and Long-Term Disability claims. 

• Ensure timely issuance of required notices and communications related to employee leaves. 

• Partner with employees, managers, and HR leadership to facilitate accommodations and return-to-work planning as appropriate. 

Workers’ Compensation Administration 

• Coordinate reporting and administration of workers’ compensation claims. 

• Act as liaison between employees, supervisors, insurance carriers, medical providers, and third-party administrators. 

• Maintain workers’ compensation records and claim documentation. 

• Track lost-time incidents and assist with return-to-work coordination. 

• Ensure timely reporting and compliance with workers’ compensation requirements. 

• Assist with workplace injury documentation and related administrative processes. 

HR Operations & Administration 

• Respond to employee inquiries with accurate and comprehensive information, escalating complex issues as necessary. 

• Maintain confidential employee records and leave files in accordance with company policies and legal requirements. 

• Generate reports related to leave utilization, benefits administration, and workers’ compensation activity. 

• Assist with HR audits, compliance reviews, and recordkeeping requirements. 

• Support onboarding and other HR functions as needed. 

• Other duties as assigned. 

Requirements: 

• High School diploma or equivalency required. 

• Associate’s degree in Human Resources, Business Administration, or related field preferred. 

• 5+ years of experience in Human Resources, Benefits Administration, Leave Administration, or related role preferred. 

• Experience administering FMLA, New York Paid Family Leave, New York State Disability Benefits, and Workers’ Compensation preferred. 

• Experience with Workday preferred. 

• Strong organizational skills with exceptional attention to detail. 

• Ability to maintain confidentiality and handle sensitive employee information. 

• Strong written and verbal communication skills. 

• Proficiency with Microsoft Office applications and HRIS systems. 

Salary Range: 60k-65k 

Employment Non-Discrimination: 

Richmond University Medical Center is committed to equality of opportunity in all aspects of employment and provides full and equal employment opportunities to all employees and potential employees without regard to race, color, national origin, religion, gender identity, sex, sexual orientation, pregnancy, childbirth and related medical conditions and needs including lactation accommodations, physical or mental disability, age, immigration or citizenship status, veteran or active military status, genetic information, or any other legally protected status.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!