Assistant Manager - Purchase

Join the Team of voco Amritsar, located with excellent road connectivity to the city’s commercial and residential hubs, voco Amritsar caters to a dynamic mix of corporate, SME, and MICE clientele in a substantially competitive market. The voco Amritsar is located approximately 11.6 kilometers (7.2 miles) from the Golden Temple and 02 kilometers from Sri Guru Ram Dass Jee International Airport. 

With 139 well-appointed rooms, the hotel offers full-service F&B outlets including an All-Day Dining restaurant (90 covers), Lobby Lounge (30 covers), and Bar (40 covers), along with 24-hour Room Service. Our meetings and events space accommodates up to 500 guests, supported by additional leisure and wellness facilities such as a Health Club, Swimming Pool, and a boutique Spa.

Job Overview

Under the general guidance of the Director of Finance within the limits of InterContinental hotels Group policy and procedure is responsible for translating the business plan into the material and service requirements of the hotel and plans and executes their acquisition storage, and issuance. 

At Voco  we want people who are friendly, welcoming, and full of life; people who are always finding ways to make every guest’s experience an enjoyable one. 

Financial returns:

• Assist in the creation of and work within the established Purchase department budget and control expenses.

• Participates in negotiations for service contracts. 

• Obtains competitive quotations and bids.

• Ensure all FF&E purchase in line with budgeted CAPEX.

People:

• Supports others in getting their jobs done, generally in a way that makes them smile and feel appreciated.

• Regularly offers help and guidance, contributing to the feeling that this is a great place to work. 

• Helps to co-ordinate projects and comes up with ideas for making us more efficient or guest friendly.

• Shares information with others readily to help everyone work together better for the guests.

• Communicates goals and objectives and makes links with organizational goals.

Guest Experience:

• Translates operating forecasts into material requirements plans and thereby determines standard stock and re-order levels with Department Heads and Management.

• Maintain and update market list for daily ordering.

• Ensure prompt ordering for food and beverage supplies for kitchens.

• Maintain and update contract log and a proper filing system.

• Identifies and develops reliable sources of supply.

• Identifies and organizes adequate storage for all perpetual inventory items and implements corporate policy, products, and initiatives in order to maximize cost effectiveness.

• Establishes adequate record keeping and issuance procedures. 

• Maintain and update capital purchase listing (CAPEX/FF&E) 

• Maintain and update CAPEX log. 

• Ensure all locations of FF&E are properly recorded in the system.

• Ensure all FF&E are properly tagged. 

• Protects inventories from waste, spoilage, and theft.

• Keeps abreast of the marketplace as to innovation and value.

• Processes purchase requests from departments

• Ensure physical stock take is conducted as scheduled.

• Posts orders to inventory module and produces purchase order for receiver to match against goods received. 

• Place approved orders.

• Establishes standard purchasing specifications.

• Ensures products and resources are assigned to the appropriate department and billed accordingly.

• Supervises the hotels print shop to ensure timely and economical production of printed material.

• Ensures that market surveys are completed in coordination with the Executive Chef, F&B Manager and Director Finance & Business Support 

Responsible business:

• Demonstrate understanding and awareness of all policies and procedures relating to Health, Hygiene and Fire Life Safety

• Familiarize yourself with emergency and evacuation procedures.

• Assists in providing safekeeping, including proper storage and access, for all contracts, leases and other financial records.

1. Qualifications and Requirements

   High school diploma / secondary education / equivalent plus 3-6 years of related experience in Stores and Purchase or an equivalent combination of education and experience. Some college courses in Purchasing, Employment Law or related field preferred.