Administrative Assistant - On-site Logistics

Job Description

ProSidian Seeks a Administrative Assistant (On-site Logistics) | Dam Operator Safety Training: Fundamentals, Inspection, Monitoring & Field Practicum [DOI0016015] for Training on a Exempt 1099 Contract: No Overtime Pay Basis Contract Contingent generally located across the CONUS - Denver, Colorado Across The Western United States Region supporting Federal dam safety oversight and training program within the DOI Bureau of Reclamation focused on operational safety and infrastructure resilience.

We seek Administrative Assistant (On-site Logistics) | Dam Operator Safety Training: Fundamentals, Inspection, Monitoring & Field Practicum [DOI0016015] candidates with relevant Government And Public Services Sector Experience (functional and technical area expertise also ideal) to support professional services engagement for Government And Public Services Sector Clients such as DOI. This as a Contract Contingent or Contract W-2 (IRS-1099) Dam Operator Safety Training: Fundamentals, Inspection, Monitoring & Field Practicum Functional Area / Swim Lane / Category Discipline Professional - Department of the Interior (DOI) Dam Operator Training Position; however, ProSidian reserves the right to convert to a Full-Time ProSidian employed W-2 Position.

JOB OVERVIEW

Provide services and support as a Administrative Assistant (On-site Logistics) [Department of the Interior (DOI) Dam Operator Training] in the Government And Public Services Industry Sector focusing on Human Capital Solutions for clients such as Department of the Interior (DOI) | Bureau of Reclamation, Dam Safety Office, Denver Federal Center Generally Located In CONUS - Denver, Colorado and across the Western United States Region (Of Country/World).

Dam Operator Safety Training: Fundamentals, Inspection, Monitoring & Field Practicum crafting tailored, high-quality course content that educates, engages, and empowers learners with precision and purpose.

RESPONSIBILITIES AND DUTIES - Administrative Assistant (On-site Logistics) | Dam Operator Safety Training: Fundamentals, Inspection, Monitoring & Field Practicum [DOI0016015]

• Supports administrative, scheduling, and logistical coordination for training events. Manages travel documentation, rosters, certificates, and communications. Assists in recordkeeping and procurement under FAR guidelines.  Keeps the training engine humming—scheduling, records, travel, and compliant paperwork. Session scheduling, venue coordination, attendee communications, travel requests tracking, receipts aggregation for IPP invoices, roster and certificate processing, security/visitor lists.
• The role(s) are located in the Western United States Region is at or near CONUS - Denver, Colorado.  Initially identified Work Site Address (Subject to Change or Working Remotely):  PO Box 25007 Denver, CO 80225-0007

Qualifications

Desired Qualifications For Administrative Assistant (On-site Logistics) | Dam Operator Safety Training: Fundamentals, Inspection, Monitoring & Field Practicum [DOI0016015] (DOI0016015) Candidates:

3+ years admin support in federal or training environments; records management familiarity.

Education / Experience Requirements / Qualifications

• Associate’s or equivalent experience; training in records/FOIA sensitivity a plus.
• 3+ years admin support in federal or training environments; records management familiarity.
• This position aligns with functional and technical requirements in the Government And Public Services Sector and Administrative Assistant (On-site Logistics) Candidates principally support Dam Operator Safety Training: Fundamentals, Inspection, Monitoring & Field Practicum Functional Area / Swim Lane / Category Disciplines.

Skills Required

• Primarily focused on Management and Financial Consulting, Acquisition and Grants Management Support, and Business Program and Project Management Services initiatives and aligned with Training activities Dam Operator Safety Training: Fundamentals, Inspection, Monitoring & Field Practicum Functional Area Activities. 
• Scheduling tools, document filing, IPP basics, procurement support, MS Teams/SharePoint.

Competencies Required

• Service orientation, confidentiality, accuracy, time management.

Ancillary Details Of The Roles

• Back-up logistics POC during field days.
• Due to the sensitive nature of our work, the individuals who will be actively completing work on this contract or reviewing documents related to our operations must either be cleared (Secret Fcl / Top Secret Fcl) or be able to obtain and maintain a clearance.  All personnel must possess an active Secret clearance with eligibility for Interim TS/SCI or a full TS/SCI clearance in DISS at the time of proposal submission and maintain it throughout the contract. Compliance with FAR 52.204-2 and DoD security requirements (DD Form 254, DD Form 441, and DoD 5220.22-M) is mandatory. Employees denied a Top Secret clearance after receiving an Interim TS will be restricted from contract duties, but this does not relieve ProSidian from performance obligations.
• Standard Skills Required: Proficiency in project management methodologies and tools. | Exceptional leadership and interpersonal skills for effective team management. | Outstanding time management and prioritization abilities to meet project milestones. | Adaptability to changing project requirements and priorities | Ability to multi-task and pay close attention to detail. | Excellent analytical, organizational and time management skills | Strong communication skills, both oral and written.
• EEO Statement: We attract the best people in the industry, supporting their efforts to learn and grow.  We strive to create a challenging and progressive work environment.  We Provide career opportunities spanning various disciplines and geographic locations, with projects that our employees plan, design, build, and operate as diverse as the needs of our clients.
• Full-Time Regular VISA Sponsorship: No - We will not support sponsorship, i.e., H-1B or TN Visas for this position.  U.S.  Citizenship Required - You must be a United States Citizen
• Background Check And Drug testing: ProSidian reserves the right to require background checks, including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions.  In addition, ProSidian may conduct drug testing for designated positions. - Standard Skills Required: Proficiency in project management methodologies and tools. | Exceptional leadership and interpersonal skills for effective team management. | Outstanding time management and prioritization abilities to meet project milestones. | Adaptability to changing project requirements and priorities | Ability to multi-task and pay close attention to detail. | Excellent analytical, organizational and time management skills | Strong communication skills, both oral and written.
• EEO Statement: We attract the best people in the industry, supporting their efforts to learn and grow.  We strive to create a challenging and progressive work environment.  We Provide career opportunities spanning various disciplines and geographic locations, with projects that our employees plan, design, build, and operate as diverse as the needs of our clients.
• Full-Time Regular VISA Sponsorship: No - We will not support sponsorship, i.e., H-1B or TN Visas for this position.  U.S.  Citizenship Required - You must be a United States Citizen
• Background Check And Drug testing: ProSidian reserves the right to require background checks, including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions.  In addition, ProSidian may conduct drug testing for designated positions.

Other Details

• Supports Tue–Thu delivery week cadence; maintains contact lists and templates.

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Additional Information

As a condition of employment, all employees must meet the requirements of their roles: establish, manage, pursue, and achieve annual goals and objectives with Documented Goals for each of the firm's Eight ProSidian Global Competencies [1 - Personal Effectiveness | 2 - Continuous Learning | 3 - Leadership | 4 - Client Service | 5 - Business Management | 6 - Business Development | 7 - Technical Expertise | 8 - Innovation & Knowledge Sharing (Thought Leadership)]; and support all business development and other efforts on behalf of ProSidian.

Eight ProSidian Global Competencies

1. Personal Effectiveness – The ability to manage tasks, time, and relationships efficiently, achieving consistent, impactful results.
2. Continuous Learning – Ongoing pursuit of knowledge, skills, and adaptability to remain relevant, competent, and professionally competitive.
3. Leadership – Inspiring, guiding, and motivating others toward shared goals, fostering accountability, collaboration, and strategic organizational success.
4. Client Service – Delivering responsive, high-quality solutions that address client needs, build trust, and strengthen long-term partnerships.
5. Business Management – Coordinating people, processes, and resources to achieve strategic objectives, operational efficiency, and sustainable organizational performance.
6. Business Development – Identifying, pursuing, and securing growth opportunities through strategic relationships, market insight, and innovative solutions.
7. Technical Expertise – Applying specialized knowledge, analytical skills, and practical experience to solve complex problems with accuracy.
8. Innovation & Knowledge Sharing (Thought Leadership) – Generating creative solutions, sharing insights, and influencing industry direction through expertise, collaboration, and continuous improvement.

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OTHER REQUIREMENTS

• Business Tools – understanding and proficiency with business tools and technology, including Microsoft Office.  The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word, proficient with Adobe Acrobat, data analytic tools, and Visio, and the ability to quickly learn other tools, as necessary.
• Business Tools – understanding and proficiency with business tools and technology, including Microsoft Office.  The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word, proficient with Adobe Acrobat, data analytic tools, and Visio, and the ability to quickly learn other tools, as necessary.
• Commitment - to work with intelligent, interesting people with diverse backgrounds to solve the most significant challenges across private, public, and social sectors.
• Curiosity – the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together.
• Humility – exhibits grace in success and failure while doing meaningful work where skills have an impact and make a difference.
• Willingness - to constantly learn, share, and grow and to view the world as their classroom.

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BENEFITS AND HIGHLIGHTS

ProSidian Employee Benefits and Highlights - Your health and well-being are crucial to ProSidian.  At ProSidian, we invest in our employees to help them maintain their health and achieve work-life balance.  We are pleased to offer the Employee Benefits Program, designed to promote your health and personal well-being.  Our growing list of benefits currently includes the following for Full-Time Employees:

• Competitive Compensation: The pay range is competitive and includes group health benefits, pre-tax employee benefits, and performance incentives.  The company contributes a fixed dollar amount each month toward the plan chosen for medical and dental benefits, with contributions deducted on a pre-tax basis.
• Group Medical / Dental / Vision Health Insurance Benefits: ProSidian partners with network providers to offer eligible employees a variety of medical and dental plans, including high-deductible health plans and PPOs.  ProSidian also provides plans for both high and low vision..
• 401(k) Retirement Savings Plan: The 401(k) Retirement Savings Plans allow eligible employees to save for retirement.  A variety of investment options are available, along with support from a personal financial planner.  The plan operates as a pre-tax Safe Harbor 401(k) Retirement Savings Plan that includes a company match.
• Vacation and Paid Time-Off (PTO) Benefits: Eligible employees can use PTO for vacations, doctor's appointments, or personal events.  These benefits include 2 weeks of vacation, 3 sick days, 10 ProSidian holidays, and government holidays..
• Pre-Tax Payment Programs: Pre-Tax Payment Programs are premium-only plans (POPs) that provide eligible employees with a comprehensive Flexible Spending Account (FSA) Plan and associated tax benefits.
• Purchasing Discounts & Savings Plans: We aim for your financial success; thus, we offer a Purchasing Discounts and Savings Plan through the Corporate Perks Benefit Program.  This program provides special discounts to eligible employees on everyday purchases of products and services.
• Security Clearance: Due to the nature of our consulting engagements, a security clearance is necessary for engagement teams managing sensitive work in the Federal Marketplace.  Security clearance is a valuable asset in your professional portfolio, enhancing your credentials.
• ProSidian Employee & Contractor Referral Bonus Program: ProSidian can offer up to $5,000 for referrals who stay employed for 90 days, based on candidates submitted through our Referral Program.
• Performance Incentives: Due to the nature of our consulting work, performance incentives are tied to each new client that employees assist in pursuing and supporting..
• Flexible Spending Account: FSAs help you cover eligible out-of-pocket healthcare and dependent daycare expenses on a pre-tax basis.  You estimate your expected costs for the planned year and choose to set aside a portion of each paycheck into your FSA.
• Supplemental Life/Accidental Death and Dismemberment Insurance: If you want extra protection for yourself and your eligible dependents, you can choose supplemental life insurance.  D&D covers death or dismemberment resulting solely from an accident..
• Short- and Long-Term Disability Insurance: Disability insurance plans are designed to offer income protection during your recovery from a disability.

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ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply

ProSidian is an equal opportunity employer that considers qualified applicants without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or other protected characteristics. All information is kept confidential in accordance with EEO guidelines. The company supports the Hiring Our Heroes Program and the "I Hire Military" Initiative and encourages all applicants, regardless of veteran status, to apply. Our core value, "HONOR ABOVE ALL," highlights success through integrity, pride in overcoming challenges, and striving for excellence. To apply easily, visit our career site at https://ProSidian.com/careers/ or send your resume, salary expectations, and the ProSidian job title/code to careers @ ProSidian.com. Only qualified candidates will be considered. Please structure your subject line clearly as: Application – [Job Title] – [Job Ref Code] – [Your Full Name].

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