Executive Assistant

Job Summary

At NetApp, talented Executive Assistants understand that an executive’s success is deeply connected to their own. As a global leader in intelligent data infastructure, NetApp fosters a collaborative, inclusive, and forward‑thinking culture with meaningful opportunities for growth.

We are excited to welcome another strong contributor to our team of proactive Executive Assistants who help move our business forward. 

Responsibilities

Administrative Operations 

Administrative excellence is critical to enabling effective partnership with the executive. This is where your organizational strength and prioritization skills will shine. You will: 

• Manage day‑to‑day calendars to optimize the executive’s time and ensure preparedness for meetings and key priorities 
• Coordinate internal and external meetings, including team meetings, extended staff meetings, all‑hands, off‑sites, and one‑on‑ones 
• Organize business‑related meetings, including catering, materials, and logistics 
• Manage calls on behalf of the executive as appropriate, resolving routine and complex inquiries 
• Arrange domestic and international travel in alignment with company travel policies, including visas, documentation, and cost considerations 
• Verify and approve transactions on behalf of the executive 
• Ensure timely submission of expenses and review/provide feedback on expense reports for the executive and their direct reports 

Operations, Strategy & Project Management 

This role requires a proactive mindset and the ability to manage multiple workstreams while collaborating with diverse stakeholders. You will: 

• Collaborate on special projects and serve as a key point of contact to ensure departmental goals, milestones, and initiatives align with the annual business cycle 
• Track progress, follow up on deadlines, and provide reminders on deliverables 
• Proactively manage calendar priorities around customer meetings, forecasts, earnings releases, Board of Directors meetings, and key initiatives 
• Support leadership meetings by taking notes and tracking action items 
• Conduct research and prepare reports, presentations, and supporting materials 
• Adapt to evolving business processes and understand the relevance of performance metrics 
• Support budget tracking, bill payment, and the ordering and maintenance of supplies and equipment 

Communication & People Partnership 

As a liaison for the executive, you will: 

• Act as a gatekeeper for inquiries from customers, employees, senior leaders, and visitors, triaging requests and coordinating next steps 
• Effectively partner with cross‑functional teams and senior leaders inside and outside of NetApp 
• Maintain a strong “pulse of the business,” staying attuned to organizational priorities and emerging issues 
• Support messaging and communication tied to key initiatives 
• Support onboarding of new employees and training of new team members

Experience