Proposal Coordinator

Description

Come join TFE, Inc. as Proposal Coordinator at our facility in Oak Ridge, TN.

Founded in 1989, TFE, Inc. provides professional, technical, and administrative personnel and services in the U.S. nuclear energy complex and other commercial ventures.  At TFE we know our employees are the key to our success. We value their ideas and opinions and want to help them grow in knowledge, skills, and abilities. TFE provides competitive pay, generous PTO, paid holidays, and a top-notch employee assistance program. Our benefit offerings include an excellent 401k plan, medical, dental, vision, short-term and long-term disability, life insurance, and other ancillary benefits. 

The Proposal Coordinator assists management with business proposals, ensuring each proposal is created effectively and within its deadline. The Proposal Coordinator's primary responsibilities involve preparing company proposals and working to ensure goals are met on time. Duties include collaboration with business development, operations, contracts, human resources, recruiting, and other departments to review information and assess the most efficient and effective plan for execution. The Proposal Coordinator coordinates and produces each proposal response while assembling a proposal team with the skills to prepare and submit a winning proposal. Responsibilities include the introduction and implementation of all necessary proposal procedures and governance. The Proposal Coordinator must be extremely organized and have excellent writing skills. The Proposal Coordinator must also be able to assist with capture efforts, prepare presentations and marketing information, and effectively communicate with all stakeholders (e.g., coworkers, teaming partners, subcontractors, vendors, clients, etc.)

Responsibilities:

• Write, modify, and implement company proposals, coordinate multiple people as they complete their tasks in support of proposals on time and in full compliance with the solicitation’s requirements.
• Implements the proposal process, creates proposal timelines and templates, assigns tasks, disperses information, reviews the work of the proposal team to ensure quality and compliance, meets customer deadlines, and leads the team to complete the proposal.
• Track progress through requirements matrices and ensures packages are edited and formatted before final submittal.
• Interacts with client as needed to clarify needs, issues, and ongoing processes, participates in necessary meetings, and identifies and completes any prequalification requirements.
• Introduces and implements all necessary proposal procedures and governance, requiring the ability to work under pressure and to meet challenging and overlapping deadlines.
• Facilitates key review meetings and ongoing and final document reviews.
• Coordinate sales, technical, management, subject matter experts, and subcontractor team members in persuasive writing and proposal best practice.
• Provides direction and oversees the entire proposal process to create compelling content and ensure the proposal is well-organized and compliant.
• Provides oversight of final proposal production, including desktop publishing, proofreading, editing, and delivery.
• Conducts marketing research and evaluates trends to identify and qualify opportunities.
• Developing and implementing comprehensive communication strategies that align with the company’s goals and objectives.
• Managing internal and external communications to ensure consistent messaging and brand image.
• Creating, editing, and distributing engaging content across various platforms, including proposals, newsletters, social media, and the company website.
• Create visually appealing and effective external communication materials.
• Plan, organize and support corporate communication events and public appearances.

Requirements

Education and Experience:

• Bachelor’s degree in English, Technical Editing, Communications, Journalism or Business.
• 3-5 years of experience as a Proposal Writer, Technical Writer, or a similar role.

Knowledge and Skills:

• Strong interpersonal and networking skills, with the ability to build and maintain relationships.
• High level of creativity and strategic thinking, with the ability to develop innovative communication solutions.
• Excellent writing, editing and proofreading skills, with attention to detail and accuracy.
• Ability to translate complex technical information into persuasive arguments.
• Strong organizational and project management skills to handle tight deadlines and juggle multiple projects at once.
• Capability to work independently or collaboratively in a fast-paced environment.
• Ability to handle confidential information with utmost integrity and discretion.
• Adeptness to work under pressure and handle crisis communication. 
• Preferred skills and qualifications
• Experience with communication analytics and reporting.
• Ability to communicate appropriately and effectively with media professionals.
• Strategic thinker with creative problem-solving and strong analytical abilities.
• Knowledge of social media management, digital marketing and SEO practices.
• Familiarity with the latest tools and platforms, including social media, content management systems and graphic design software.
• Exceptional proposal coordination skills.
• Proven ability in planning, producing, and delivering compliant proposals within a complex business environment to include Federal Government and commercial clients.
• Basic understanding of business functions, such as Contracts, Business/Capture Management, etc.
• Intermediate to advanced in Microsoft 365, Adobe, and related computer skills to write proposals and to identify, track, document, and update information.

Required Screenings:

• Drug Screen
• Physical Assessment (if applicable)
• Background Check (e.g., criminal, civil, education, previous employment, MVR, etc.)

Physical and Working Conditions:

Light office work. Individuals must be able to perform the essential functions of the job with reasonable accommodation. This job description reflects management’s assignment of responsibilities and nothing in this description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Disclaimers:

• This job description is intended to convey information essential to understanding the scope of the position and is not a complete list of skills, efforts, duties, responsibilities, or working conditions associated with it.
• TFE is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status, or other characteristics protected by law.
• If you are an applicant with a disability who requires a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to use the online application system and need an alternative method for applying, you may contact Human Resources at (803)279-0331 ext. 1.