Human Resources Officer

Job Description

At Orient Express Sailing Yachts, the HR Officer supports the HR Business Partner in the day-to-day management of human resources and helps implement the company’s HR processes.

Serving as a key point of contact for employees and managers, he or she is involved in every stage of an employee’s career—from recruitment to onboarding—while overseeing HR administrative tasks.
In a rapidly growing international environment, this position offers a cross-functional perspective on human resources and actively contributes to the development of the HR function within Orient Express Sailing Yachts.

Key Responsibilities

Personnel Administration

• Prepare and track employment contracts, amendments, and administrative documents;
• Ensure that employee files and HR databases are kept up to date;
• Assist with the administrative tracking of new hires, transfers, and departures;
• Track medical checkups;
• Manage meal vouchers and other employee benefits;
• Prepare and submit the necessary payroll data in collaboration with relevant service providers and contacts;
• Respond to employees’ day-to-day administrative requests.

Recruitment

• Help coordinate recruitment efforts for the headquarters and operations teams;
• Track applications and schedule interviews;
• Coordinate communication between candidates and managers;
• Help draft and post job openings;
• Contribute to improving the candidate experience.

Payroll Management

• Collect and verify variable payroll components (bonuses, absences, overtime, transportation, etc.).
• Ensure that payroll data is submitted to the accounting firm on a monthly basis in accordance with the schedule.
• Verify preliminary pay stubs and coordinate corrections with the accounting firm.
• Respond to employee inquiries regarding payroll and personnel administration.

Onboarding & Employee Experience

• Organize the onboarding process for new employees;
• Coordinate the various stages of onboarding with the relevant teams;
• Prepare the documents and tools needed for new hires upon arrival;
• Participate in initiatives aimed at strengthening employee engagement and experience.

HR Support

• Support the HR Business Partner (HRBP) in implementing HR projects;
• Contribute to the continuous improvement of HR processes;
• Help produce HR reports and metrics;
• Monitor HR best practices as needed.

Qualifications

• Strong knowledge of human resources administration
• Knowledge of recruitment processes
• Basic understanding of payroll and time management
• Proficiency with office software
• Attention to detail and strong organizational skills
• Discretion and respect for confidentiality
• Excellent interpersonal skills, customer service orientation, ability to work independently, and team spirit
• Ability to handle multiple tasks simultaneously.
• Degree in Human Resources or a related field
• At least 2 years of experience in a generalist HR role
• Fluent in French and in english

Additional Information