Tufts University

Research university in Medford, MA

Administrative Coordinator - Chemistry

Administrative SupportConfirmed live in the last 24 hours

Full-timeMedford, MA, USA$27.85 - $38.50 /yrIn-person

About the Job

Requirements

High school diploma or GED.
At least 5 years of related experience.
Advanced knowledge of Microsoft Office Suite.
Ability to monitor financial transactions.
Strong organizational and interpersonal skills.

Responsibilities

Serve as a resource for internal and external constituents on department policies and procedures; support major and pre-major advising for undergraduate students; manage undergraduate research applications and lab matching; provide programmatic support and reports to faculty program directors; and act as the department's first point of contact for students.
Produce and edit complex documents, reports, spreadsheets, and presentation materials; respond to routine correspondence; and prepare meeting agendas, minutes, and reports for the American Chemical Society and other partners.
Oversee the department's daily operations, evaluate workflow, productivity, and customer service, and coordinate services from university departments to meet technology, facilities, procurement, and other needs.
Oversee databases and file systems; manipulate and audit data or request data from other sources for analysis reports; and work with faculty academic program directors to create and manage a Chemistry alumni program.
Coordinate plans and logistics for projects and larger-scale events, including marketing and publicity, speaker communications, venue coordination, and tracking project timelines and deliverables.
Train new support staff, students, and temporary help; provide direction, guidance, and feedback on work performance as needed; and perform other duties as needed.

Desired Qualifications

A college degree may substitute for some years of experience.

Overview

The Department of Chemistry at Tufts University provides a supportive environment for undergraduate students, graduate students, and postdoctoral scholars to learn fundamentals, explore exciting topics in modern chemistry, and to participate in cutting-edge research. The Department of Chemistry has garnered world-wide recognition as a leader in teaching and research and we offer students the facilities and research opportunities of a top-tier research institution, while retaining the student-centered training focus of a smaller institution. Research in the department encompasses the traditional disciplines of organic, inorganic, physical, and analytical chemistry, but most research projects reflect the interdisciplinary nature of modern chemical research.

What You'll Do

Under limited supervision, the Administrative Coordinator provides advanced administrative support and coordinates operations for the department, as it relates to the Department of Chemistry's undergraduate and graduate programs. Handles confidential situations, resolves problems and serves as primary resource for students, faculty staff and other constituents.

Serves as highly visible resource for internal and external constituents on department policies and procedures; Provides academic support, assistance with major and pre-major advising for undergraduate students; manage undergraduate research applications and lab matching for undergraduates; provide programmatic support and reports to faculty program directors; act as a dept first point of contact for students.
Produces and edits complex documents, reports, spreadsheets and material for presentations. Responds to routine correspondence; prepares meeting agendas and minutes, and reports for ACS and other partners.
Oversees daily operations of department. Evaluates workflow, productivity and customer service. Oversees services from university departments to ensure technology, facilities, procurement and other needs are met.
Oversees databases and file systems. Manipulates and audits data or requests data from other sources for reports for analysis. Work closely with faculty academic program directors to create and manage and Chemistry alumni program.
Coordinates plans and logistics for projects and larger scale events. Handles marketing and publicity, communication with speakers and coordination with venue. Tracks project timelines and deliverables.
Trains new support staff, students and temporary help. May provide direction, guidance, feedback on work performance. Perform other duties as needed.

What We're Looking For

Basic Requirements:
Knowledge and experience typically acquired by:

High School /GED
5+ years of related experience
Advanced knowledge of Microsoft Office Suite
Ability to monitor financial transactions
Strong organizational and interpersonal skills

Preferred Qualifications:

College degree may serve as a substitute for some years of experience

Pay Range

Minimum $27.85, Midpoint $33.15, Maximum $38.50

Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.

About the Company

Tufts University

Research university in Medford, MA

Tufts University is a private research university headquartered in Medford, Massachusetts. It offers undergraduate, graduate, and professional programs through schools in the Boston area and beyond.

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