Administrative Specialist - Administrative/Business

Job Description

This service supports Environmental Management Sector Clients and ProSidian Team Members (# FTe's: 1) work as part of a Engagement Team Cadre (Labor Category 01020) to fulfil T&M - Time and Materials (T&M) requirements.  

Junior Administrative Assistant CL 103.  The Administrative Assistant as a  Professional Grade position.

Administrative Specialist - Administrative/Business Candidates shall work to support requirements for Technical General Support Services (GSSC) related to NAICS: 541690 - Environmental Consulting Services,  NAICS: 541690 - Scientific and Technical Consulting Services - Energy, and NAICS: 591690 - Professional Scientific Technical Consulting Services and

• General office duties as required by SRR supervision
• Organize and proofread documents and emails
• Distribute reports
• Operate computer to extract data
• Proficient with Microsoft Word, Excel, Power-point and File Maker Pro, Software Applications
• Establish and maintain filing systems
• Communicate problems to supervision
• Relay written and verbal communications promptly and accurately
• Follow office, safety and security procedures
• Operate copiers, faxes, scanners and other office equipment required to perform assignments
• Perform clerical functions such as take dictation, transcribe, compile/arrange and type a variety of interoffice memoranda, letters, reports and other business correspondence
• Receive, document, post and record statistical and confidential information
• Answer telephone, take messages, relay or record information received and distribute
• Keep calendar for manager
• Processing completed files for records submittal as required

#TechnicalCrossCuttingJobs #EnergyTechnology #Jugaad #SavannahRiver #EnvironmentalManagement

Qualifications

The Administrative Specialist - Administrative/Business shall have consecutive employment in a position with comparable responsibilities within the past five (5) years, Must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/PowerPoint) and related tools and technology required for the position.Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. All employees, in the performance of their respective responsibilities, shall conduct themselves in the highest possible standards of ethical and business conduct.  The candidate shall ensure that duties are performed in a competent and professional manner that meets milestones/delivery schedules as outlined.

Must pass SRR drug and alcohol screening and have had no previous record of drug or alcohol-related convictions High School Diploma or equivalent.

• Minimum typing skills – forty-five (45) words per minute with 90% accuracy
• Proofreading and distributing documents maintaining 89% accuracy
• Operate computer to research, input, update or change data and manipulate software to achieve desired results
• Proficient with Microsoft Word, Excel, Power-point and File Maker Pro, Software Applications

Experience with SRR software (SmartPlant, Puridiom, Deltek, EDWS Documentum) A 40 hour work week schedule as a nticipated for this position. Work week excludes SRR holidays. Each work day has a 30-minute lunch. Over Time (OT) may be required as necessary. Standard Facilities Access required and a security clearance may be required for this position

• U.S.  Citizenship Required - You must be a United States Citizen
• Excellent oral and written communication skills (This employer participates in the e-Verify program)
• Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe)
• All ProSidian staff must be determined eligible for a “Facility Access Authorization” (also referred to as an “Employment Authorization”) by the USG’s designated Security Office.
• Other Requirements and Conditions of Employment Apply
• May be required to complete a Financial Disclosure Statement
• Must be able to submit to and qualify for varying levels of background investigative requirements, up to a Top Secret or DOE "Q" clearance.

TRAVEL:  Occasional travel may be required to attend meetings, events, site visits, or other training requirements.  Travel is coordinated with the technical point of contact and approved in writing by the Contracting Officer in advance, as allowed, in accordance with Federal Travel Regulations. 

LOCATION:  Work shall be conducted at or in proximity to Savannah River Site / Aiken, South Carolina

Additional Information

CORE COMPETENCIES

• Teamwork – ability to foster teamwork collaboratively as a participant, and effectively as a team leader
• Leadership – ability to guide and lead colleagues on projects and initiatives
• Business Acumen – understanding and insight into how organizations perform, including business processes, data, systems, and people
• Communication – ability to effectively communicate to stakeholders of all levels orally and in writing
• Motivation – persistent in pursuit of quality and optimal client and company solutions
• Agility – ability to quickly understand and transition between different projects, concepts, initiatives, or work streams
• Judgment – exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications
• Organization – ability to manage projects and activity, and prioritize tasks

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OTHER REQUIREMENTS

• Business Tools – understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
• Business Tools – understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
• Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public, and social sectors
• Curiosity – the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together
• Humility – exhibits grace in success and failure while doing meaningful work where skills have an impact and make a difference
• Willingness - to constantly learn, share, and grow and to view the world as their classroom