Flight Data and Certification Specialist

Job Description

The Opportunity

Embry-Riddle Aeronautical University is seeking a detail-oriented, customer-focused, and organized professional to join the team as a Flight Records & Certification Specialist at our Prescott Campus. In this role, you will play a critical part in supporting student success by maintaining accurate flight training records, assisting with FAA certification processes, and ensuring compliance with federal regulations and university policies.

The Flight Records & Certification Specialist serves as a key resource for students, instructors, and staff throughout the flight training process. You will assist with the management of certification records, enrollment documentation, course completion verification, and FAA compliance requirements while delivering exceptional customer service to a diverse population of stakeholders.

This position requires strong analytical and organizational skills to review documentation, manage certification data, verify regulatory requirements, and support continuous process improvement initiatives. Working with systems such as Campus Solutions, KnowledgeLake Imaging, IACRA, and ETA Flight Systems, you will help ensure that flight training records are maintained accurately and efficiently throughout a student's academic journey.

As a member of the team, you will help ensure compliance with FAA regulations while supporting Embry-Riddle's mission of educating the next generation of aviation professionals. Your work will directly contribute to student achievement, certification success, and the continued excellence of the University's flight programs.

About us

For over 100 years, Embry-Riddle has been the world's leading aviation and aerospace university, educating more than 30,000 students across residential campuses in Daytona Beach, Florida, and Prescott, Arizona, as well as through a global network of Worldwide locations and online programs.

With more than 165,000 alumni around the world, our impact reaches every corner of the aerospace, aviation, defense, and technology industries.

Today, our faculty, researchers, and professional staff are advancing innovation across aviation, space, artificial intelligence, cybersecurity, autonomous systems, and next-generation engineering. Working alongside industry leaders, government agencies, and innovators, they are solving real-world challenges and shaping the technologies that will define tomorrow.

Whether you are an educator, researcher, administrator, technologist, or aviation professional, your work at Embry-Riddle will contribute to something bigger than a job. Join a community driven by discovery, purpose, and excellence, and help shape the future of aerospace.

• Generous Time Off: Enjoy up to 18 days of paid leave in your first year, including 3 days granted upon hire and 15 days accrued throughout the year. You'll also receive 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.
• Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
• Retirement Contributions: ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution – with no vesting period.
• Personal Leave: Relax with 15 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year. 

 Compensation

The hourly rate for this role is up to $20.60. The final offer will be based on the candidate’s skills, qualifications, and experience, as well as applicable state regulations, internal equity, and business needs, and may fall outside of the stated range. 

Qualifications

Required Education

• Bachelor's degree required. Relevant experience may be considered in lieu of a degree.

Preferred Education and Certifications

• FAA-related certifications or training in aviation records management.
• PSI Proctor certification or willingness to obtain and maintain required credentials.
• FAA certification training obtained after hire as required by the position.

Required Skills, Knowledge, and Abilities

• Strong customer service and interpersonal skills.
• Excellent verbal and written communication abilities.
• Strong attention to detail and commitment to accuracy.
• Ability to maintain confidential and sensitive information.
• Strong organizational, analytical, and problem-solving skills.
• Ability to prioritize and manage multiple deadlines in a fast-paced environment.
• Experience working with databases, records systems, and technology platforms.
• Ability to work independently and collaboratively within a team environment.
• Commitment to regulatory compliance and continuous process improvement.

To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R312400. Please attach all relevant materials to your application when you apply online. Complete submissions include: 

• Cover letter 
• Resume 
• Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process) 

Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday. 

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities. Embry-Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry-Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website. 

Embry-Riddle is not seeking assistance from staffing or recruitment agencies. All agencies are directed to contact [email protected] and should not reach out to hiring managers or staff.