U

University of Chicago

Private research university in Chicago, IL

Medical Education Coordinator

Medical, Clinical & VeterinaryConfirmed live in the last 24 hours
Full-timeChicago, IL, USA$60k - $90kHybrid

About the Job

Requirements

  • A college or university degree in a related field is required.
  • Two to five years of work experience in a related job discipline is required.
  • Previous experience in an academic medical center environment is preferred.
  • Previous experience in graduate medical education is preferred.
  • Proficiency with Microsoft Office applications, particularly Excel and Outlook, is preferred.
  • Proficiency with Medhub is preferred.
  • Strong verbal and written communication skills are required.
  • Strong interpersonal and customer service skills are required.
  • Ability to handle public contacts with courtesy, clarity, and diplomacy is required.
  • Ability to handle sensitive and confidential situations and information with discretion is required.
  • Problem-solving skills and the ability to follow issues through to resolution are required.
  • Ability to work independently and as a team member is required.
  • Proficiency with word processing applications, spreadsheets, and databases is required.
  • Attention to detail, multitasking ability, and organizational skills are required.
  • Ability to make decisions and exercise judgment with minimal supervision is required.

Responsibilities

  • Meet regularly with the Program Director and provide guidance regarding program building and significant program issues.
  • Interpret ACGME, national, and state accrediting policies to support compliance.
  • Administer the Clinical Competency Committee, Program Evaluation Committee, Residency Selection Committee, program administration, and faculty meetings by preparing agendas and minutes.
  • Provide administrative supervision and support to residents.
  • Act as a liaison between residents and administration as needed, ensuring compliance with ACGME requirements.
  • Interact regularly with both department administrations and Graduate Medical Education.
  • Initiate and maintain Program Letters of Agreement and necessary documentation for outside rotations.
  • Coordinate recruitment using information from ERAS and coordinate events on interview day.
  • Perform Match responsibilities and correspond with applicants, candidates, and newly matched interns.
  • Coordinate new-resident orientation with the Graduate Medical Education office.
  • Manage national database systems, including entering and updating resident information.
  • Manage resident tracking, evaluations, procedure logs, duty hours, and current resident files.
  • Access digital records of past residents to respond to ongoing requests and correspondence.
  • Verify trainee certification for temporary licenses and track and process initial visa paperwork.
  • Attend mandatory residency coordinator ACGME meetings.
  • Distribute monthly resident schedules to hospital staff when necessary.
  • Receive, sort, and respond to incoming program correspondence.
  • Facilitate and oversee petty cash payments under $100 and major purchases over $100.
  • Assist with the ACGME Self-Study, site visit, and CLER visit.
  • Manage all aspects of Medhub for program and resident compliance, including rotation scheduling, duty hours, time off, and evaluations.
  • Plan annual department events, graduation, outings, and dinners; inform residents of policy and procedure changes with assistance from Graduate Medical Education.
  • Update annual residency brochures and program websites.
  • Participate in day-to-day operations of accredited and non-accredited residency and fellowship training programs and ensure compliance with organizations such as the ACGME and Residency Review Committees.
  • Coordinate and interpret training program requirements, including accreditation, duty schedules, evaluation processes, resident and fellowship recruitment, Match processes, orientation, and employee relations.
  • Exercise authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.
  • Perform other related work as needed.

Desired Qualifications

  • Previous experience within an academic medical center environment.
  • Previous experience in graduate medical education.
  • Proficiency with Microsoft Office applications, particularly Excel and Outlook.
  • Proficiency with Medhub.

About the Company

University of Chicago

Private research university in Chicago, IL

The University of Chicago is a private research university founded in 1890 in Chicago's Hyde Park neighborhood. It comprises the College, graduate divisions, and professional schools across a broad range of disciplines.

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