Snap Analytics

Unifies data into AI-ready foundations

Office & Operations Coordinator

Administrative SupportUpdated on Nov 14

Full-timePune, Maharashtra, IndiaNo salary listed

About the Job

Requirements

Previous experience in office administration, workplace operations, facilities coordination, or a similar role.
Three to five years of experience.
Strong organization and follow-through.
Ability to deal independently with vendors and service providers.
Good written and verbal communication skills.
Ability to manage multiple priorities while maintaining attention to detail.
Responsible approach to financial documentation, petty cash, and company resources.
Good working knowledge of Microsoft Office tools such as Outlook, Excel, and Word.
Comfort working in a fast-moving environment where priorities can change.
A proactive mindset and willingness to take ownership without waiting for instruction.

Responsibilities

Take ownership of the day-to-day functioning of the Pune office.
Ensure office facilities, supplies, equipment, and common areas are maintained appropriately.
Coordinate with building management and external service providers for office-related requirements.
Identify operational issues proactively and ensure timely resolution.
Maintain office records, trackers, and documentation.
Coordinate with vendors for housekeeping, maintenance, pantry, stationery, repairs, and other office services.
Follow up on vendor deliverables and ensure services are completed as expected.
Maintain vendor records, invoices, and supporting documentation.
Support vendor onboarding, renewals, and coordination where required.
Maintain accurate records of office-related expenses.
Coordinate petty cash invoices, bills, and supporting documents with the Finance team.
Manage petty cash and reimbursements responsibly, with clear supporting records and reconciliations.
Support procurement and purchase coordination for office requirements.
Support the People team with onboarding and offboarding logistics.
Coordinate employee assets, access requirements, and workplace arrangements with the relevant teams.
Help ensure new joiners have a smooth first-day and office experience.
Support employee documentation and administrative requirements where needed.
Provide operational support for employee engagement activities, celebrations, Town Halls, and other office events.
Coordinate event logistics, including materials, vendors, refreshments, and office setup.
Respond to employees requiring day-to-day workplace support.
Support travel, accommodation, and local logistics when required.
Coordinate office visits and arrangements for colleagues, leadership, vendors, and guests.
Provide administrative support for ad-hoc operational requirements.
Help ensure the Pune office runs smoothly, employees receive timely support, vendors and operational dependencies are followed through, financial and administrative records remain accurate, and issues are identified proactively.

Work Mode: In our Pune Office
Immediate Joiners Preferred

About the role

We’re looking for a hands-on 3-5 years of experience and dependable Office & Operations Coordinator to support the smooth day-to-day running of our Pune office.

This role suits someone who is organised, responsive and comfortable taking ownership of multiple operational responsibilities. You’ll work closely with the People team, employees, vendors and other stakeholders to ensure that the office is well managed and employees have a positive, well-supported workplace experience.

Key Responsibilities

Office Operations

Take ownership of the day-to-day functioning of the Pune office.
Ensure office facilities, supplies, equipment and common areas are maintained appropriately.
Coordinate with building management and external service providers for office-related requirements.
Identify operational issues proactively and ensure timely resolution.
Maintain appropriate office records, trackers and documentation.

Vendor Management

Coordinate with vendors for housekeeping, maintenance, pantry, stationery, repairs and other office services.
Follow up on vendor deliverables and ensure services are completed as expected.
Maintain vendor records, invoices and supporting documentation.
Support vendor onboarding, renewals and coordination where required.

Finance & Administrative Support

Maintain accurate records of office-related expenses.
Coordinate petty cash invoices, bills and supporting documents with the Finance team.
Manage petty cash and reimbursements responsibly, with clear supporting records and reconciliations.
Support procurement and purchase coordination for office requirements.

Employee & People Operations Support

Support the People team with onboarding and offboarding logistics.
Coordinate employee assets, access requirements and workplace arrangements with the relevant teams.
Help ensure new joiners have a smooth first-day and office experience.
Support employee documentation and administrative requirements where needed.

Office Events & Employee Experience

Provide operational support for employee engagement activities, celebrations, Town Halls and other office events.
Coordinate logistics including materials, vendors, refreshments and office setup.
Be approachable and responsive to employees requiring day-to-day workplace support.

Travel & General Coordination

Support travel, accommodation and local logistics when required.
Coordinate office visits and arrangements for colleagues, leadership, vendors and guests.
Provide administrative support for ad-hoc operational requirements.

Previous experience in office administration, workplace operations, facilities coordination or a similar role.
Strong organisation and follow-through.
Comfortable dealing independently with vendors and service providers.
Good written and verbal communication skills.
Ability to manage multiple priorities without losing attention to detail.
Responsible approach to financial documentation, petty cash and company resources.
Good working knowledge of Microsoft Office tools such as Outlook, Excel and Word.
Comfortable working in a fast-moving environment where priorities can change.
A proactive mindset. Someone who notices what needs to be done and takes ownership rather than waiting to be instructed.

The Pune office runs smoothly, employees receive timely support, vendors and operational dependencies are followed through, financial and administrative records remain accurate, and issues are picked up proactively before they become problems.

About the Company

Snap Analytics

Unifies data into AI-ready foundations

Snap Analytics helps large organisations turn complex, fragmented data into AI-ready foundations by unifying, modernising and activating data. It focuses on enterprise data modernisation and end-to-end data-to-AI delivery, building a single trusted data foundation that powers real-time workflows, automation and measurable outcomes. Their approach spans defining the right platform and roadmap, engineering robust data foundations, and activating high-value AI use cases, with pre-built frameworks and deep real-world expertise. They work with SAP, Snowflake, and Databricks modernisation, data engineering, data science and AI operations, offering modular services or full-scale transformations so clients can move from data strategy to production-ready AI. The goal is to help organisations unlock data value and achieve a competitive advantage through practical, production-ready AI and data governance.

Company size: 51-200
Company stage: Not listed
Total funding: Not listed
Headquarters: Bristol, United Kingdom
Founded: 2012

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