Community Health Systems

Operates acute care hospitals nationwide

Executive Assistant

Executive SupportConfirmed live in the last 24 hours

Full-timeKey West, FL, USANo salary listedIn-person

About the Job

Requirements

Three to five years of administrative or executive support experience.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, and office equipment.
Ability to draft professional documents and reports.
Ability to handle confidential and sensitive information with discretion.
Ability to build and maintain positive relationships with staff, leaders, and external stakeholders.
Problem-solving ability to prioritize tasks and manage competing demands.
Regular and reliable attendance.
Compliance with all policies and standards.

Responsibilities

Manage calendars, schedule meetings, and coordinate travel arrangements for department leaders.
Organize and prepare for meetings, including drafting agendas, compiling materials, and recording and distributing minutes.
Maintain organized systems for documentation, correspondence, and departmental records.
Screen and route incoming calls and visitors, ensuring inquiries are addressed appropriately.
Assist in compiling and organizing data for reports, presentations, and decision-making.
Coordinate office supplies, inventory, and other operational needs to ensure smooth workflow.
Support policy and procedural updates, including communicating changes to staff.
Handle confidential and sensitive information with discretion and professionalism.
Act as a liaison between department leaders, staff, and external stakeholders.
Perform other duties as assigned.

Desired Qualifications

Associate Degree in Business Administration, Healthcare Administration, or a related field.
Experience in a healthcare or facility setting.
Strong organizational and time management skills with attention to detail.
Effective verbal and written communication skills.
Strong interpersonal skills.

Job Summary

The Executive Assistant provides comprehensive administrative support to department leaders, ensuring the efficient management of clerical, operational, and business-related tasks. This role handles scheduling, communication, and organizational responsibilities while maintaining professionalism and confidentiality. The Executive Assistant serves as a liaison between leadership, staff, and external stakeholders, contributing to operational excellence and fostering positive relationships.

Essential Functions

Manages calendars, schedules meetings, and coordinates travel arrangements for department leaders.
Organizes and prepares for meetings, including drafting agendas, compiling materials, and recording and distributing minutes.
Maintains organized systems for managing documentation, correspondence, and departmental records.
Screens and routes incoming calls and visitors, ensuring inquiries are addressed appropriately.
Assists in compiling and organizing data for reports, presentations, and decision-making.
Coordinates office supplies, inventory, and other operational needs to ensure smooth workflow.
Provides support for policy and procedural updates, including communicating changes to staff.
Handles confidential and sensitive information with discretion and professionalism.
Acts as a liaison between department leaders, staff, and external stakeholders, fostering effective communication.
Performs other duties as assigned.
Maintains regular and reliable attendance.
Complies with all policies and standards.

Qualifications

Associate Degree in Business Administration, Healthcare Administration, or a related field preferred
3-5 years of administrative or executive support experience required
Experience in a healthcare or facility setting preferred

Knowledge, Skills and Abilities

Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
Excellent organizational and time management skills with attention to detail.
Effective verbal and written communication skills, including the ability to draft professional documents and reports.
Demonstrated ability to handle confidential and sensitive information with discretion.
Strong interpersonal skills to build and maintain positive relationships with staff, leaders, and external stakeholders.
Problem-solving skills with the ability to prioritize tasks and manage competing demands.

About the Company

Community Health Systems

Operates acute care hospitals nationwide

Community Health Systems operates general acute care hospitals across 14 states, owning or leasing 71 facilities to deliver healthcare outside urban centers. Its main business is running hospital networks and providing medical and surgical services to patients, funded by payments from patients, insurers, and government programs like Medicare and Medicaid. The company also offers management services to its affiliates through a professional services corporation. Its workflow centers on developing and operating healthcare delivery systems, supporting a wide range of needs from emergency care to specialized treatments. The goal is to help people get well and live healthier by providing accessible non-urban and suburban hospital-based care while navigating a regulated, competitive US healthcare market.

Company size: 5,001-10,000
Company stage: IPO
Headquarters: Franklin, TN
Founded: 1985

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