Taj HR

Executive Secretary to the CEO

Executive SupportUpdated on Nov 8

Full-timeSaudi ArabiaNo salary listedIn-person

About the Job

Requirements

Three to four years of relevant experience in executive secretarial, executive assistant, or senior administrative support roles.
Excellent command of written and spoken English.
Strong proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.
Proven experience in report preparation, business correspondence, meeting coordination, and calendar management.
Strong organizational skills and attention to detail.
Ability to work independently, exercise sound judgment, and make decisions within assigned responsibilities.
Ability to maintain confidentiality, professionalism, and integrity.

Responsibilities

Provide comprehensive secretarial and administrative support to the CEO.
Manage the CEO's calendar, schedule meetings, coordinate appointments, and organize business engagements.
Prepare, review, and format reports, presentations, correspondence, and other business documents.
Handle incoming and outgoing communications professionally, including emails, phone calls, and business correspondence.
Organize meetings, prepare agendas, record minutes when required, and follow up on action items.
Maintain accurate records, files, and confidential documents.
Prioritize tasks, manage deadlines, and make sound day-to-day decisions within the scope of the role.
Coordinate with internal departments, external stakeholders, and business partners on behalf of the CEO.
Anticipate administrative needs, handle unexpected situations calmly, and ensure smooth daily operations.

Executive Secretary

Taj HR · Jeddah, Saudi Arabia · Full-time · Posted 2026-10-29

Workplace: on_site

Department: Administration / Office Management

Description

Job Title: Executive Secretary to the CEO

Location: Saudi Arabia
Employment Type: Full-Time

About the Role

We are seeking a professional, well-organized, and detail-oriented Executive Secretary to provide direct administrative and secretarial support to the CEO. The ideal candidate should have excellent communication skills, a polished professional presence, and the ability to handle responsibilities independently while maintaining the highest standards of confidentiality and professionalism.

Key Responsibilities

Provide comprehensive secretarial and administrative support to the CEO.
Manage the CEO's calendar, schedule meetings, coordinate appointments, and organize business engagements.
Prepare, review, and format reports, presentations, correspondence, and other business documents.
Handle incoming and outgoing communications professionally, including emails, phone calls, and business correspondence.
Organize meetings, prepare agendas, record minutes when required, and follow up on action items.
Maintain accurate records, files, and confidential documents.
Prioritize tasks, manage deadlines, and make sound day-to-day decisions within the scope of the role.
Coordinate with internal departments, external stakeholders, and business partners on behalf of the CEO.
Anticipate administrative needs, handle unexpected situations calmly, and ensure smooth daily operations.

Requirements

3-4 years of relevant experience in executive secretarial, executive assistant, or senior administrative support roles.
Excellent command of English, both written and spoken.
Strong proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.
Proven experience in report preparation, business correspondence, meeting coordination, and calendar management.
Excellent interpersonal and communication skills, with a professional and polished presence.
Strong organizational skills and exceptional attention to detail.
Ability to work independently, exercise sound judgment, and make decisions within the assigned responsibilities.
A calm, composed, discreet, and dependable personality.
High standards of confidentiality, professionalism, and integrity.

How to Apply:

If you meet the requirements and are ready to take the next step in your career, please submit your updated CV to:

📧 [email protected]

Please mention "Executive Secretary" in the email subject line

Apply

Apply at Taj HR

About the Company

Taj HR

Company size: Not listed
Company stage: Not listed
Total funding: Not listed
Headquarters: Not listed
Founded: Not listed

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