Senior Title Agent

Project:  A major natural gas pipeline project in the Permian Basin, Texas 

Reports to:  Title Supervisor (or Project Manager / ROW Supervisor) 

Classification:  Full-time 

Location:  Permian Basin, Texas — on-site; travel across the project area as assigned 

Purpose 

The Senior Title Agent establishes clear, accurate ownership for the tracts and parcels on assigned projects — researching, verifying, and documenting title from tax records through vesting and marketable title. This role produces the chain-of-title and certificate work the rest of the acquisition effort depends on, working to Gray Hawk’s Title Standard: accuracy, detail, and pace are co-equal — neither perfectionism nor pace pressure is acceptable as a dominant failure mode. 

Core Responsibilities 

•  Pull tax cards from courthouses and locate them online to determine preliminary ownership of tracts and parcels. 

•  Locate source and vesting deeds and compare them against tax cards to identify discrepancies. 

•  Perform onsite and online research necessary for vesting and/or marketable title. 

•  Prepare Chain of Title and Limited Title Certificates. 

•  Assemble, post, and archive title files according to project protocols and procedures. 

•  Maintain constant communication with the supervisor on how the work affects project scope, goals, and deliverables (Project Execution Plan); raise obstacles early and work with the supervisor on strategies to meet the client’s objectives. 

•  Apply specialized title expertise where assigned (e.g., Indian land title, government title, mortgages, liens). 

•  Navigate multiple client databases and use Microsoft Office effectively. 

•  Represent the client and Gray Hawk with professionalism and integrity. 

•  Follow Gray Hawk’s Field Safety Manual; acknowledge it and complete the Safety Training with the supervisor. 

Success Metrics 

•  Producing accurate chains of title and Limited Title Certificates independently, per project protocols. 

•  Title files assembled and archived per project procedure with no protocol gaps. 

•  Consistent communication cadence with the supervisor on status and obstacles. 

•  Title deliverables consistently accurate and on pace — neither perfectionism nor pace pressure compromising the work. 

•  Discrepancies and curative issues identified and escalated early, before they delay acquisition. 

•  Recognized as a reliable, independent title resource across project types. 

Required Qualifications 

•  Minimum three (3) years of experience in right-of-way title research. 

•  Texas title experience. 

•  Strong working knowledge of mortgages, liens, judgments, easements, leases, plat books, maps, contracts, and agreements as they affect legal description, ownership, restrictions, and conformity to state requirements. 

•  Proven ability to prepare Chain of Title and Limited Title Certificates. 

•  Ability to perform onsite and online title research independently. 

•  Proficiency with Microsoft Office (Outlook, Word, Excel). 

•  Experience with land-management databases (such as Irth Land Management or comparable) and the ability to learn new client databases quickly. 

•  Self-starter able to work unsupervised in a variety of roles. 

•  Must supply their own mobile phone that can receive email, and a computer capable of doing the job effectively. 

•  High school diploma or equivalent required; a bachelor’s degree or IRWA certification is a plus. 

•  Available to start within weeks of an offer and to work on-site in the Permian Basin. 

Preferred Qualifications 

•  Experience on FERC-regulated natural gas pipeline projects. 

•  Well-qualified in a specialized area such as Indian land title, government title, mortgages, or liens. 

•  Experience with ESRI GIS software. 

Don’t meet every requirement? If you have strong pipeline title experience but not in Texas, we still want to hear from you.