Executive Assistant

Where You’ll Work

CHI St. Alexius Health Garrison includes the services of a 22-bed critical access hospital, a 26-bed skilled nursing facility, an attached rural health clinic, and an Emergency Department that is available 24 hours a day. We offer many outpatient services, including physical therapy, radiology services, laboratory services, cardiac rehabilitation, and IV treatments. Since opening in 1952, CHI St. Alexius Health Garrison has been dedicated to serving the residents of Garrison and the surrounding rural communities. The hospital is equipped with 4 emergency rooms, on-site lab, radiology, CT and physical therapy services. Our patients have access to 24/7 emergency care, swing-bed program, and acute care services.  

CHI St. Alexius Health Turtle Lake is a 25 bed critical access hospital with a Level V Emergency Department that is available 24 hours a day. Our hospital has been committed to providing patients quality medical treatment in the Turtle Lake area and surrounding communities since 1952. Through the years, the hospital has sought to continually upgrade the quality and numbers of services it provides. The hospital's affiliation with major medical centers and health care agencies has allowed it to expand its health care services through a network that begins at the local level. CHI St. Alexius Health Turtle Lake is equipped with 2 emergency rooms, on-site lab, radiology, CT and physical therapy services. Our patients have access to 24/7 emergency care, swing-bed programs, and acute care services.

Job Summary and Responsibilities

As our Executive Assistant, you will help the President, VP of Patient Services, and Assistant Administrator of Garrison Memorial and Turtle Lake Hospitals manage the daily operations of the Administration office so they can focus on strategic leadership and patient care delivery. Every day you will coordinate complex schedules, manage high-level communications, and oversee the organization of critical administrative workflows. You will be expected to produce accurate reports, facilitate seamless meeting logistics, and act as a key liaison between leadership and stakeholders. To be successful in this role, you must possess exceptional organizational skills, the ability to maintain confidentiality regarding sensitive information, and the professional acumen to guide administrative support staff.

• Goal Achievement & Process Improvement: Executes departmental objectives and conducts research to analyze, evaluate, and recommend improvements for administrative systems and procedures
• Executive Scheduling & Meeting Management: Manages daily executive calendars, coordinates meetings, secures required materials, and ensures an efficient communication flow
• Travel & Expense Administration: Coordinates all travel and conference arrangements for assigned executives, ensuring all associated expenses are tracked and processed accurately
• Document & File Management: Maintains master files and produces timely reports, agendas, and minutes, ensuring all financial, statistical, and board-related documentation is organized and distributed
• Communications & Policy Liaison: Acts as a primary point of contact for stakeholders, drafting correspondence and press releases while relaying critical policy and program decisions
• Leadership & Operational Support: Provides guidance and oversight to administrative staff regarding company policy and offers cross-functional back-up support to the executive team

Job Requirements

Required 

• Two (2) years of college education with background in office support or a business related field
• A minimum of four years of high level administrative secretarial or office coordination experience required
• Experience as described may substitute for the education requirement on a year-for-year basis
• Computer ability with word processing skills required
• Excellent communication skills are necessary because of the constant communication both oral and written with management, employees, applicants and general public
• Ability to establish and maintain effective working relationships with staff and public
• Must possess ability to use independent judgment in performing various tasks in a professional manner
• Maintains a high degree of confidentiality