Program Coordinator - Family Medicine, School of Medicine

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Description

The Program Coordinator duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.

KEY RESPONSIBILITIES:

• Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
• Conducts research and gathers information to develop various publications.
• Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
• Assists in developing and coordinating program-related conferences, conventions, or meetings.
• Monitors expenditures and may participate in the budget planning process and prepare financial reports.
• May assist in identifying funding resources and developing fund-raising strategies and initiatives.
• Prepares operational and statistical reports.
• Conducts training, represents the program at meetings and conferences, and networks with affiliated groups. May supervise assigned project staff, interns and/or volunteers.
• Performs related responsibilities as required.

ADDITIONAL RESPONSIBILITES:

• Serve as liaison between healthcare partners and Emory School of Medicine Adult Primary Care clerkship.
• Maintain regular communication with clerkship program on student placement information and preceptor requirements.
• Work across boundaries and within highly matrixed academic medical center structure.
• Partner with practice and healthcare leaders to identify physician preceptors.
• Work with practice leaders and providers to identify and mitigate barriers to precepting students.
• Aid in efforts of recruitment and retention of preceptors, including at rural sites.
• Coordinate all aspects of student placement within Primary Care practices starting at the point of hand off from the clerkship program, including but not limited to:
  • Facilitate EPIC training and onboarding and ensure access for new learners.
  • Provide information to students and preceptors related to their rotations (bios, parking, practice contacts, access codes, etc.)
  • Assist in creating student rotation schedules for working with preceptors.
  • Serve as a point of contact for preceptors and practice leadership for site-related questions.
  • Work with area AHECs to identify housing for rural rotations and help students' complete registration for AHEC sites.
  • Contribute to distribution and collection of relevant required paperwork and documentation from preceptors.
  • Facilitate communication around the applicable provider payment documentation at the end of rotations.
  • Ensure the clerkship’s preceptor onboarding, retention, and adjunct faculty accreditation process is consistent with LCME guidelines.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in a field related to the program.
• Two years of related experience, or an equivalent combination of education, training and experience.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at [email protected] or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.