Executive Administrative Assistant - Administrative & TQP Support

Job Description

ProSidian Seeks a Executive Level Administrative Assistant - Technical Qualification Program (TQP) Management/Analysis | Executive Operations Support | Office of the Manager | Scheduling & Correspondence | FOIA / Records for Program Support on a Exempt W2: No Overtime Pay Basis for Work On Client Site in The Mountain West / Southwestern Region Area (North Las Vegas, Nevada; with potential work in Mercury, Nevada) Full-Time, generally located across the North Las Vegas, Nevada; with potential work in Mercury, Nevada Across The Mountain West / Southwestern Region Region supporting a Federal Agency that oversees secure nuclear operations in a mission-critical, clearance-controlled federal environment.

With STD Work/Job Site (Office) Language(s) being English; the Executive Administrative Assistant (Administrative & TQP Support) | Executive Operations Support | Office of the Manager | Scheduling & Correspondence | FOIA / Records [NNSA0010010] is aligned with GSA Labor Category: Principal Associate. 

This role shall be principally focused on Technical Qualification Program (TQP) Management Analysis Administrative Office SupportExecutive Operations Support | Office of the Manager | Scheduling & Correspondence | FOIA / Records for Technical Qualification Program (TQP) Management Analysis Administrative Office Support

We seek Executive Administrative Assistant (Administrative & TQP Support) candidates with relevant Nuclear Energy/Security Sector Experience (functional and technical area expertise also ideal) to support professional services engagement for Nuclear Energy/Security Sector Clients such as NNSA. 0

Executive Administrative Assistant (Administrative & TQP Support) | Executive Operations Support | Office of the Manager | Scheduling & Correspondence | FOIA / Records [NNSA0010010]. 

The Principal Associate role(s) are located in the Mountain West / Southwestern Region Region, at or near North Las Vegas, Nevada; with potential work in Mercury, Nevada, Initially identified Work Site Address (Work On Client Site - (Geo Code Address: Primary: NNSA Nevada Support Facility, 232 Energy Way, North Las Vegas, NV 89030; Alternate: Nevada National Security Site, Mercury, NV—specific building TBD/N/A

JOB OVERVIEW

Provide services and support as a Executive Administrative Assistant (Administrative & TQP Support) [Technical Qualification Program (TQP) Management Analysis Administrative Office Support] aligned with the Executive Operations Support | Office of the Manager | Scheduling & Correspondence | FOIA / Records Functional Area / Swim Lane / Category Discipline in the Nuclear Energy/Security Industry Sector. 

This role focusses on PM | Program / Project Management Solutions for clients such as U.S. Department of Energy (DOE/NNSA | NFO) | DOE National Nuclear Security Administration (NNSA) | Nevada Field Office (NFO) Generally Located In North Las Vegas, Nevada; with potential work in Mercury, Nevada and across the Mountain West / Southwestern Region Region (Of Country/World) Work On Client Site.

Own the executive workflow. Anticipate needs. Protect confidentiality. Keep mission leaders moving. Analyze qualifications. Streamline administration. Strengthen readiness. Protect continuity. Sustain compliant nuclear-security mission performance every day. Analyze qualifications. Streamline administration. Strengthen readiness. Protect continuity. Sustain compliant nuclear-security mission performance every day.

RESPONSIBILITIES AND DUTIES - Executive Administrative Assistant (Administrative & TQP Support) | Executive Operations Support | Office of the Manager | Scheduling & Correspondence | FOIA / Records [NNSA0010010]

• Provide executive-level support across the Office of the Manager and assistant-manager organizations.
• Manage complex calendars, appointments, meetings, conference rooms, telephone coverage, reminders, and executive workflows.
• Draft, format, revise, proofread, print, and route technical and nontechnical correspondence, reports, basic spreadsheets, and presentations.
• Prepare meeting agendas, capture minutes, track actions, compile status packages, and coordinate in-person or remote events.
• Coordinate domestic and foreign travel reservations, authorizations, and vouchers; support timekeeping reviews.
• Maintain records, physical mail, data entry, correspondence/action systems, FOIA logs, request correspondence, and associated records.
• Provide backup coverage and cross-train with the administrative team.

Qualifications

Desired Qualifications For Executive Administrative Assistant (Administrative & TQP Support) | Executive Operations Support | Office of the Manager | Scheduling & Correspondence | FOIA / Records [NNSA0010010] Candidates:

Proven executive or senior administrative support experience in a high-demand environment; exceptional discretion with sensitive information; professional customer service; mastery of office workflow, correspondence quality, scheduling, meeting support, travel coordination, and records control. Federal, DOE/NNSA, nuclear-security, or other regulated-environment experience preferred.

Education / Experience Requirements / Qualifications

• Bachelor's degree in business administration, communications, or a related field preferred; equivalent directly relevant experience may be accepted.
• Minimum target: 5 years of executive or administrative support, including complex scheduling, confidential tasks, and senior-leadership interaction.
• CAP or comparable administrative credential preferred.
• Proven executive or senior administrative support experience in a high-demand environment; exceptional discretion with sensitive information; professional customer service; mastery of office workflow, correspondence quality, scheduling, meeting support, travel coordination, and records control.
• Federal, DOE/NNSA, nuclear-security, or other regulated-environment experience preferred.

Skills Required

Primarily focused on Management and Financial Consulting, Acquisition and Grants Management Support, and Business Program and Project Management Services initiatives and aligned with Program Support activities Executive Operations Support | Office of the Manager | Scheduling & Correspondence | FOIA / Records Functional Area Activities. 

omplex calendar and workflow management; professional writing, grammar, proofreading, and document formatting; meeting logistics and minutes; domestic/foreign travel processing; timekeeping review; FOIA and records support; correspondence/action tracking; Microsoft Word, Excel, PowerPoint, Outlook, Access, Teams, SharePoint, Adobe Acrobat; database/data-entry accuracy; discretion and confidentiality.

Competencies Required

• Personal Effectiveness; Continuous Learning; Leadership; Client Service; Business Management; Business Development awareness; Technical Expertise; Innovation & Knowledge Sharing; teamwork; integrity; judgment; accountability; adaptability; clear communication. Role emphasis: executive presence, anticipation, discretion, customer focus, tact, organization, prioritization, written communication, and relationship management.

Ancillary Details Of The Roles

• Primary location: Nevada Support Facility, North Las Vegas; possible support at NNSS in Mercury. Government provides customary office space, equipment, networks, supplies, and necessary information/access.

• DOE L clearance required; DOE Q where organizational support requires it. Pricing must validate whether the final solicitation applies an SCA wage determination or a professional labor category; no wage determination was included in the provided PWS material.

Other Details

Core full-time, primarily onsite position. 40 hours per week, Monday-Friday excluding Federal holidays; active and available during 0900-1500 core hours. Supports authorized conferences, assessments, and meetings in person or remotely.

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Additional Information

All employees, as a condition of employment, must fulfill their roles by setting, managing, pursuing, and achieving annual goals and objectives, with documented goals for each of ProSidian's eight core competencies: Personal Effectiveness, Continuous Learning, Leadership, Client Service, Business Management, Business Development, Technical Expertise, and Innovation & Knowledge Sharing (Thought Leadership). Additionally, they are expected to support all business development and related activities on behalf of ProSidian.

Eight ProSidian Global Competencies

1. Personal Effectiveness – The ability to manage tasks, time, and relationships efficiently, achieving consistent, impactful results.
2. Continuous Learning – Ongoing pursuit of knowledge, skills, and adaptability to remain relevant, competent, and professionally competitive.
3. Leadership – Inspiring, guiding, and motivating others toward shared goals, fostering accountability, collaboration, and strategic organizational success.
4. Client Service – Delivering responsive, high-quality solutions that address client needs, build trust, and strengthen long-term partnerships.
5. Business Management – Coordinating people, processes, and resources to achieve strategic objectives, operational efficiency, and sustainable organizational performance.
6. Business Development – Identifying, pursuing, and securing growth opportunities through strategic relationships, market insight, and innovative solutions.
7. Technical Expertise – Applying specialized knowledge, analytical skills, and practical experience to solve complex problems with accuracy.
8. Innovation & Knowledge Sharing (Thought Leadership) – Generating creative solutions, sharing insights, and influencing industry direction through expertise, collaboration, and continuous improvement.

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OTHER REQUIREMENTS

• Business Tools – Understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word; proficient with Adobe Acrobat, data analytics tools, and Visio; and able to quickly learn other tools as needed.
• Business Tools – Strong understanding and proficiency in business tools and technology, especially Microsoft Office. The ideal candidate should be advanced in Excel, Access, Outlook, PowerPoint, and Word; proficient in Adobe Acrobat, data analytics tools, and Visio; and able to learn new tools quickly as needed.
• Commitment - to work with intelligent, interesting people with diverse backgrounds to solve the most significant challenges across private, public, and social sectors.
• Curiosity – the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together.
• Humility – exhibits grace in success and failure while doing meaningful work where skills have an impact and make a difference.
• Willingness - to constantly learn, share, and grow, and to view the world as their classroom.

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BENEFITS AND HIGHLIGHTS

ProSidian Employee Benefits and Highlights - Your health and well-being are vital to ProSidian. We invest in employees to support health and work-life balance. Our Employee Benefits Program promotes your health and well-being, including benefits for Full-Time Employees.

• Competitive Compensation: The pay is competitive, with health benefits, pre-tax employee benefits, and incentives. The company contributes a fixed monthly amount to medical and dental plans, deducted pre-tax.
• Group Medical / Dental / Vision Health Insurance Benefits: ProSidian partners with providers to offer eligible employees various medical and dental plans, including high-deductible health plans, PPOs, and vision plans.
• 401(k) Retirement Savings Plan: The 401(k) Retirement Savings Plan allows eligible employees to save for retirement via various investments and financial planner support. It is a pre-tax Safe Harbor plan with company matching.
• Vacation and Paid Time-Off (PTO) Benefits: Eligible employees can use PTO for vacations, appointments, or personal events. Benefits include 2 weeks of vacation, three sick days, 10 ProSidian holidays, and government holidays.
• Pre-Tax Payment Programs: Pre-Tax Payment Programs are premium-only plans (POPs) offering eligible employees a Flexible Spending Account (FSA) and tax benefits.
• Purchasing Discounts & Savings Plans: We aim for your financial success through a Purchasing Discounts and Savings Plan in the Corporate Perks Benefit Program, providing eligible employees discounts on everyday products and services.
• Security Clearance: A security clearance is required for consulting teams working on sensitive projects in the Federal Marketplace and is a valuable addition to your professional credentials.
• ProSidian Employee & Contractor Referral Bonus Program: ProSidian offers up to $5,000 for referrals who stay employed for 90 days through our Referral Program.
• Performance Incentives: Performance incentives are linked to each new client employees help acquire and support, due to our consulting work's nature.
• Flexible Spending Account: FSAs allow pre-tax coverage for healthcare and daycare costs. You estimate annual expenses and deduct a portion from each paycheck.
• Supplemental Life/Accidental Death and Dismemberment Insurance: If you want extra protection for yourself and your eligible dependents, you can choose supplemental life insurance.  D&D covers death or dismemberment resulting solely from an accident.
• Short- and Long-Term Disability Insurance: Disability insurance plans are designed to offer income protection during your recovery from a disability.

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ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply

ProSidian provides equal employment opportunity and evaluates candidates without regard to race, gender, age, disability, veteran status, or other protected traits. All data remains confidential per EEO standards. The company supports the Hiring Our Heroes Program and 'I Hire Military' Initiative, welcoming all—including veterans—to apply. Our core value, 'Honor Above All,' emphasizes integrity, resilience, and excellence. To apply, visit https://www.prosidian.com/careers/ or email your resume, salary expectations, and job details to [email protected]. Only qualified applicants will be considered. Use a clear email subject, e.g., Application – [Job Title] – [Job Ref Code] – [Your Full Name].

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