Advyzon

Unified wealth management platform

Junior HR & Workplace Coordinator

HR Operations & CoordinationConfirmed live in the last 24 hours

Full-timeChicago, IL, USA$55k - $65k /yr

About the Job

Requirements

The candidate should have 0-2 years of professional experience; prior internship, administrative, human resources, office operations, hospitality, or customer-service experience is helpful but not required.
The candidate should be interested in developing a career in Human Resources and willing to learn HR processes, systems, compliance requirements, and employee-support practices.
The candidate should have strong organizational skills, attention to detail, and the ability to manage recurring responsibilities and follow through reliably.
The candidate should communicate professionally, responsively, and in a service-oriented manner with employees, candidates, visitors, vendors, and company leadership.
The candidate should handle confidential information with discretion and good judgment.
The candidate should be comfortable with hands-on office responsibilities, including stocking supplies, receiving packages, setting up rooms, and keeping shared spaces organized.
The candidate should work independently, recognize what needs attention, prioritize competing needs, and escalate issues appropriately.
A Bachelor's degree in Human Resources, Business, Communications, or a related field is required.

Responsibilities

Support new-hire onboarding by preparing materials, coordinating first-day logistics, collecting required documentation, and supporting the employee experience.
Assist with employee offboarding by coordinating documentation, company property return, access-related notifications, and other departure logistics.
Maintain accurate employee records and HR files, including routine HRIS data entry, document organization, and recordkeeping.
Support recruiting administration by scheduling interviews, coordinating candidate communications, preparing interview materials, and assisting with offer and pre-employment logistics.
Track required training, acknowledgments, forms, and recurring HR compliance items, and follow up with employees as needed.
Assist HR with benefits, payroll, and employee-data administration by collecting information, routing questions, preparing routine reports, and escalating issues appropriately.
Respond to routine employee questions about HR processes, policies, forms, and programs, and route complex or sensitive matters to the appropriate HR team member.
Support employee engagement activities, office events, recognition programs, meetings, and other HR initiatives.
Assist with HR reporting, audits, document preparation, policy distribution, and administrative projects.
Maintain confidentiality and exercise appropriate judgment when handling employee information and HR-related matters.
Own the day-to-day organization, appearance, and readiness of the Chicago office, including workspaces, conference rooms, kitchens, supply areas, storage rooms, and common spaces.
Order and stock office and kitchen supplies; monitor inventory, receive deliveries, organize storage, and maintain reorder levels.
Perform routine workplace upkeep, including tidying shared areas, restocking supplies, setting up meeting spaces, and addressing minor office needs between cleaning visits.
Manage incoming and outgoing mail, packages, and shipments, including receiving, distribution, tracking, courier coordination, returns, and shipping materials.
Maintain inventories of office supplies, furniture, keys, access cards, and other company-owned workplace items.
Serve as the primary office contact for cleaning services, food and beverage providers, delivery services, office vendors, and building management.
Report building-related issues, including HVAC, plumbing, electrical, access, or common-area concerns, to property management and follow through until resolved.
Coordinate visitor logistics, meeting setup, food deliveries, desk assignments, small office moves, and other in-office activities.
Review routine office purchases and invoices and partner with HR and Finance on approvals, budgets, and vendor administration.
Identify practical improvements to office organization, employee experience, and recurring HR or workplace processes.

Desired Qualifications

Working knowledge of Microsoft 365 applications is preferred.
Experience with an HRIS, ATS, or payroll system is a plus but not required.

Job Summary:
Advyzon is seeking an organized, service-oriented Jr. HR & Workplace Coordinator to support the Human Resources team while managing the day-to-day readiness of our Chicago office. This is an entry-level opportunity for someone interested in building a career in Human Resources while also taking ownership of the employee workplace experience. The role combines junior HR administration, recruiting and onboarding coordination, employee records and compliance support, and general office operations such as supplies, inventory, shipping and receiving, vendor coordination, and keeping the workplace organized and welcoming. This position is fully in office in Chicago and will work closely with HR, Finance, company leaders, employees, and external vendors.

Key Responsibilities:
• Support new-hire onboarding, including preparing onboarding materials, coordinating first-day logistics, collecting required documentation, and helping ensure a smooth employee experience.
• Assist with employee offboarding by coordinating documentation, company property return, access-related notifications, and other departure logistics.
• Maintain accurate employee records and HR files, including routine HRIS data entry, document organization, and recordkeeping support.
• Support recruiting administration by scheduling interviews, coordinating candidate communications, preparing interview materials, and assisting with offer and pre-employment logistics.
• Track completion of required training, acknowledgments, forms, and other recurring HR compliance items; follow up with employees as needed.
• Assist HR with benefits, payroll, and employee-data administration by collecting information, routing questions, preparing routine reports, and escalating issues appropriately.
• Respond to routine employee questions regarding HR processes, policies, forms, and programs, and route more complex or sensitive matters to the appropriate HR team member.
• Support employee engagement activities, office events, recognition programs, meetings, and other HR initiatives.
• Assist with HR reporting, audits, document preparation, policy distribution, and other administrative projects as assigned.
• Maintain confidentiality and exercise appropriate judgment when handling employee information and HR-related matters.
• Own the day-to-day organization, appearance, and readiness of the Chicago office, including workspaces, conference rooms, kitchens, supply areas, storage rooms, and common spaces.
• Order and stock office and kitchen supplies; monitor inventory, receive deliveries, organize storage, and maintain appropriate reorder levels.
• Perform light day-to-day workplace upkeep, including tidying shared areas, restocking supplies, setting up meeting spaces, and addressing minor office needs between cleaning visits.
• Manage incoming and outgoing mail, packages, and shipments, including receiving, distribution, tracking, courier coordination, returns, and shipping materials.
• Maintain inventories of office supplies, furniture, keys, access cards, and other company-owned workplace items.
• Serve as the primary office contact for cleaning services, food and beverage providers, delivery services, office vendors, and building management.
• Report building-related issues such as HVAC, plumbing, electrical, access, or common-area concerns to property management and follow through until resolved.
• Coordinate visitor logistics, meeting setup, food deliveries, desk assignments, small office moves, and other in-office activities as needed.
• Review routine office purchases and invoices and partner with HR and Finance on approvals, budgets, and vendor administration.
• Identify practical ways to improve office organization, employee experience, and recurring HR or workplace processes.

Qualifications:
• 0-2 years of professional experience; prior internship, administrative, HR, office operations, hospitality, or customer-service experience is helpful but not required.
• Interest in developing a career in Human Resources and willingness to learn HR processes, systems, compliance requirements, and employee-support practices.
• Strong organizational skills, attention to detail, and ability to manage multiple recurring responsibilities and follow through reliably.
• Professional, responsive, and service-oriented communication style when interacting with employees, candidates, visitors, vendors, and company leadership.
• Ability to handle confidential information with discretion and good judgment.
• Comfort with hands-on office responsibilities, including stocking supplies, receiving packages, setting up rooms, and keeping shared spaces organized.
• Ability to work independently, recognize what needs attention, prioritize competing needs, and escalate issues appropriately.
• Working knowledge of Microsoft 365 applications preferred; experience with an HRIS, ATS, or payroll system is a plus but not required.
• Bachelor’s degree in Human Resources, Business, Communications, or a related field required.
• This is a full-time, in-office position based in Advyzon's Chicago office.
Compensation & Benefits:
• Base salary range: $55,000-$65,000 annually, depending on experience and qualifications, plus a target annual performance bonus of 5% of base salary.
• Medical, dental, and vision coverage, including an employee-only medical plan option with no employee premium under the current plan design.
• 401(k) plan with employer matching contributions.
• Unlimited paid time off under Advyzon’s Take What You Need PTO policy, subject to manager approval and company guidelines.
• Five-week paid sabbatical after five years of continuous full-time service, subject to plan and policy eligibility requirements.
• Company-paid life and AD&D insurance, short- and long-term disability benefits, and access to HSA, FSA, and supplemental insurance options.
• Paid parental leave and other company-sponsored benefits and programs in accordance with applicable plan terms and policies.

About the Company

Advyzon

Unified wealth management platform

Advyzon provides a cloud-based, all-in-one technology platform for wealth management, combining portfolio management, a model marketplace, client reporting, billing, rebalancing, CRM, document storage, and a client portal, plus investment management services. It works on a single code base and offers integrated modules in a centralized interface, so data moves between tools with minimal manual entry and advisers can manage portfolios, reports, billing, and client data from one system. It differentiates itself by being an end-to-end platform built from the ground up for wealth management, reducing data handoffs and repetitive tasks compared with pieced-together tools. Its goal is to streamline and unify the technology stack for wealth managers, helping advisers run their practices more efficiently, scale their businesses, and deliver consistent, transparent service to clients.

Company size: 51-200
Company stage: Not listed
Total funding: Not listed
Headquarters: Chicago, IL
Founded: 2012

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