Administrative Construction Analyst

Support Construction department for new stores with the administration of  vendors payments and documents , internal supplies and internal processes, ensures that Construction administration process has the appropiate back up according to company´s policies and supplies on time.

• A Bachelor's degree (BA, BS) or equivalent.

• Administration

• Two to three years.

• Administration in Construction  companies or  retail.

• Microsoft Windows , Microsoft Office Suite (Excel, Power Point & Word - Access is a plus). 

• Strong communication and organizational skills with a detail-oriented focus. Must be able to handle highly confidential information. 

• Administrate Bidding process for each site, by sending invitation to Bid to the designated general contractors ,  manages PM system for it , and attach  drawings and specifications, receives by email the final costs from the differents options, and do follow up until is assigned for an specific general contractor. 

• Construction contracts, responsible for generating Construction Contracts once the site has been assigned , by sending to Memphis and doing a follow up until it is  authorized then  signed by the General contractor and finally collect it back at the office ,  so we can have it  available according to Autozone policies.

• Purchase Orders , responsible for generating in Store Dev system  purchase orders as soon as NTP  has been sent for Autozone internal supplies like Steel structure, HVAC units , Insulation system TPO, Best lock, HR signage canvas,  so those supplies can be on site on  time during the construction process.

• Ok to build form, accountable for getting this document signed by each  are of Store Dev  involved, either physically or by email ,  So the store can start the construction process officially by sending the Notice to proceed (NTP ) by email and changing the store NTP status in store Dev system .

• New vendors activation,  coordinate the process to get the NDA and PSA approved , requesting all documentation needed and submitting with legal to start the process, gives follow up until having an formal answear from Legal and complieance. 

• Closeouts and stores capitalization, accountable of recieving closeouts from General contractors  by generating a master control list, delivers closeout to the project managers and gives a follow up until it has been accepted , proceeding with change orders  and contract retention released, so the stores can be capitalized within 84 days after the store opens. 

• Vendors Payments, accountable of internal payments process for vendors and general contractors, by filtering and administrating vendors invoices until all of them  have been approved , ensuring that payments has back up information and accornding to our internal policies , hand overing to finance and  doing a follow until they have been paid.