Business Management Specialist - Experience

About the Role\:

You will support the Experience Team by performing multiple supplier management and cost management activities. You will report to Manager - Supplier Management as an individual contributor and use a hybrid work schedule.

You Will\:

Cost Management\:

• Participate in budgeting and forecasting processes, liasing with team members, leadership, FBP, and others.
• Reconcile monthly expenses with budget, prepare variance analysis, mitigation recommendations, identify and analyze trends.
• Maintain cost tracking, identify process enhancements,
• Meet with team leaders on a monthly/quarterly basis to discuss expenses against budget and obtain/provide direction for balance of year spend.
• Coordinate team credit card spend including monthly reconciliation, resolving issues, and providing guidance to team members on policies.
• Coordinate spend approval processes with team leadership and participate in the completion and coordination of business cases.
• Research and respond to inquiries and partner requests
• Maintain process documentation; Participate in multiple cost and supplier management processes and special projects.

Contract administration and related procurement processes\:

• Prepare contracts, review third-party contracts, ensure final execution and adherence to global procurement guidelines.
• Maintain supplier and contract documentation including defining and applying relevant metadata. Maintain the self-service portal and the documentation process.
• Monitor existing supplier relationships and work with process owners to move forward with extension/renewal or termination.
• Communicate with suppliers and other teams, including legal and finance. Participate in contract negotiation, ensuring budget and commercial terms are favorable.

Facilitate supplier payments\:

• Facilitate third-party supplier payment and procurement. Create purchase requests, create event invoices and supplier statements, and initiate payment processes.
• Help suppliers access the supplier set-up portal, responding to all related questions, and following up on all issues. Maintain transaction logs.
• Collaborate with colleagues on process improvements. Complete relevant tasks with established timelines.

About the Role\:

You will support the Experience Team by performing multiple supplier management and cost management activities. You will report to Manager - Supplier Management as an individual contributor and use a hybrid work schedule.

You Will\:

Cost Management\:

• Participate in budgeting and forecasting processes, liasing with team members, leadership, FBP, and others.
• Reconcile monthly expenses with budget, prepare variance analysis, mitigation recommendations, identify and analyze trends.
• Maintain cost tracking, identify process enhancements,
• Meet with team leaders on a monthly/quarterly basis to discuss expenses against budget and obtain/provide direction for balance of year spend.
• Coordinate team credit card spend including monthly reconciliation, resolving issues, and providing guidance to team members on policies.
• Coordinate spend approval processes with team leadership and participate in the completion and coordination of business cases.
• Research and respond to inquiries and partner requests
• Maintain process documentation; Participate in multiple cost and supplier management processes and special projects.

Contract administration and related procurement processes\:

• Prepare contracts, review third-party contracts, ensure final execution and adherence to global procurement guidelines.
• Maintain supplier and contract documentation including defining and applying relevant metadata. Maintain the self-service portal and the documentation process.
• Monitor existing supplier relationships and work with process owners to move forward with extension/renewal or termination.
• Communicate with suppliers and other teams, including legal and finance. Participate in contract negotiation, ensuring budget and commercial terms are favorable.

Facilitate supplier payments\:

• Facilitate third-party supplier payment and procurement. Create purchase requests, create event invoices and supplier statements, and initiate payment processes.
• Help suppliers access the supplier set-up portal, responding to all related questions, and following up on all issues. Maintain transaction logs.
• Collaborate with colleagues on process improvements. Complete relevant tasks with established timelines.

You Have\:

• 3+ years relevant experience
• Associate's degree or equivalent experience

How We Support You\:

We provide flexibility to help you achieve a good work-life balance. You'll be part of a global, diverse team who foster an environment of inclusion and belonging where you are valued for who you are and where you come from.

We offer benefit options in and out of the workplace, including healthcare, retirement, annual leave, parental leave, an employee assistance program. We care about our employees' welfare and focus our benefits package on the benefits which support your wellbeing. We also recognise that everyone has different priorities, so in addition to our core benefits to support your health we offer flexible options for you to choose benefits that are right for you, your family and your lifestyle.

We believe in non-stop learning and are committed to investing in learning opportunities that help you reach your full potential and support your continued development.

About Us\:

At The Association, a Great Place to Work-Certified company, we are transforming the accounting and finance profession. We are future-focused, empowering the world's most accomplished accountants to stay relevant, meet today's demands, and prepare for tomorrow's challenges through quality education, resources, and training.

Learn more about The Association on LinkedIn and our Career Site.

#LI-Hybrid #GreatPlacetoWork

We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

If you require any reasonable accommodations during your recruitment process, please inform us so that we can assist you.

You Have\:

• 3+ years relevant experience
• Associate's degree or equivalent experience

How We Support You\:

We provide flexibility to help you achieve a good work-life balance. You'll be part of a global, diverse team who foster an environment of inclusion and belonging where you are valued for who you are and where you come from.

We offer benefit options in and out of the workplace, including healthcare, retirement, annual leave, parental leave, an employee assistance program. We care about our employees' welfare and focus our benefits package on the benefits which support your wellbeing. We also recognise that everyone has different priorities, so in addition to our core benefits to support your health we offer flexible options for you to choose benefits that are right for you, your family and your lifestyle.

We believe in non-stop learning and are committed to investing in learning opportunities that help you reach your full potential and support your continued development.

About Us\:

At The Association, a Great Place to Work-Certified company, we are transforming the accounting and finance profession. We are future-focused, empowering the world's most accomplished accountants to stay relevant, meet today's demands, and prepare for tomorrow's challenges through quality education, resources, and training.

Learn more about The Association on LinkedIn and our Career Site.

#LI-Hybrid #GreatPlacetoWork

We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

If you require any reasonable accommodations during your recruitment process, please inform us so that we can assist you.