Administrator

Job Description

The Department of Anesthesiology and Pain Medicine has an outstanding opportunity for an Administrator to join their team.

About this Opportunity

Reporting to the Associate Director, the Harborview Medical Center Administrator position directs and controls operational, financial, staffing, scheduling, and faculty administrative activities supporting complex clinical programs in a Level I Trauma Center environment. Working in partnership with divisional leadership and departmental administration, the Administrator develops operational strategies, allocates personnel and financial resources, supports program growth, and ensures achievement of clinical, operational, and administrative objectives. The position is accountable for divisional operations, budget management, workforce deployment, faculty administration, clinical commitment monitoring, staff supervision, revenue optimization initiatives, operational planning, and implementation of strategic priorities.

Key Responsibilities

Division Operations & Financial Management- 50%

• Direct operational activities supporting Harborview Anesthesiology, including management of divisional space, equipment, and operational resources required to support faculty, staff, trainees, and clinical services.

• Develop, monitor, and manage divisional budgets, expenditures, and financial resources; manage salary distribution activities and recommend resource allocation strategies that support operational priorities.

• Direct faculty scheduling, workforce deployment, and clinical coverage planning for operating room services, while overseeing the implementation and optimization of scheduling systems and operational workflows.

• Monitor faculty clinical commitments and productivity and recommend operational adjustments as needed to support efficient operations and service delivery.

Faculty Administration- 20%

• Lead faculty recruitment, onboarding, credentialing coordination, annual review support, compliance activities, and related administrative processes in collaboration with Faculty Affairs.
• Serve as the primary administrative resource for faculty and divisional leadership regarding operational, faculty affairs, and personnel matters, while coordinating divisional meetings, communications, and faculty support activities.

Personnel Management- 20%

• Supervise divisional staff, including recruitment, hiring, onboarding, training, performance management, and professional development; establish work priorities and allocate staff resources to support divisional operations and organizational goals.

• Ensure compliance with University, departmental, hospital, and regulatory policies and procedures.

Hospital Reporting, Analytics & Decision Support- 5%

• Develop and maintain operational and financial reports used to evaluate program performance and support leadership decision-making; analyze provider productivity, clinical performance, utilization, and operational data to identify trends and opportunities for improvement.

• Provide operational analyses and recommendations regarding staffing, scheduling, workflow, and resource utilization to support divisional operational efficiency and informed decision-making.

Strategic Projects & Program Development- 5%

• Lead operational improvement efforts and special projects supporting divisional and departmental priorities, including the development and implementation of procedures and process improvements that enhance operational effectiveness and service delivery.

• Support educational, administrative, and strategic initiatives within the division and department.

 

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Department.

• Bachelor's degree in Business, Organizational Development, Healthcare Management, Psychology or other related degrees

• Minimum 4-5 years progressively responsible operational and management experience

Additional Qualifications

• Strong compensation or finance experience,

• Expert Excel (or Access), PowerPoint and Word Skills, Outlook and other Microsoft suite of products.

• Ability to communicate clearly both in spoken and written form;

• Demonstrated attention to detail

• Extremely accurate in all work output – customers must be able to rely on analysis, methodology and results;

• Must be able to work well with and within a team

• Must be able to prioritize myriad of responsibilities independently

• Ability to identify areas where systematic improvement can increase efficiency

• Must be a positive contributor to reaching the shared goals of the Department

• Demonstrated leadership, financial management, operational planning, and strategic decision-making skills.

• Proven ability to lead teams, manage complex administrative issues, allocate resources, and communicate effectively with diverse stakeholders in a highly regulated healthcare environment.

Preferred Qualifications

• Master's degree in Business, Healthcare Administration, Public Administration, or a related field.

• Experience managing operations in an academic healthcare environment, including program development, business planning, and financial management.

• Knowledge of clinical operations, faculty affairs, graduate medical education, healthcare research, and University systems preferred.

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Working Conditions

• Greater than 40-hour work week is common.

• Must be available to be on-site as needed, sometimes outside standard business hours to accommodate provider schedules based on the 24/7/365 nature of the division

About the Team

Harborview Medical Center is the only Level I Trauma Center serving Washington, Alaska, Idaho, and Montana and supports highly specialized trauma, burn, neurosurgical, orthopedic, and critical care services. The position supports approximately 35 faculty physicians and complex operating room and critical care programs requiring continuous physician coverage and coordination across multiple clinical settings.

Compensation, Benefits and Position Details

Pay Range Minimum:

$105,000.00 annual

Pay Range Maximum:

$115,000.08 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.