Clinical Research Participant Specialist

The University of Miami/UHealth Department of Medicine has an exciting opportunity for a Full-Time Clinical Research Participant Specialist to work in the UHealth Campus. 

Core Summary:

The Clinical Research Participant Specialist assists in community outreach, recruitment, enrollment, and retention of participants for clinical studies/trials. Key responsibilities of this role include scheduling assessments, completion of clinical intakes and assessments, conducting in-person and telephone interviews, and marketing clinical studies/trials.

Core Responsibilities

• Assists with the designs and implementation of overall recruiting strategy for clinical studies/trials.

• Sources and recruits study participants by using databases, social media, hospitals, mental health clinics, shelter programs, etc.

• Prescreens and evaluates candidates for study participation.

• Provides analytical and well-documented recruiting reports to leadership.

• Acts as a point of contact and builds influential client relationships during prescreen process. Communicates effectively with participants and referral sources.

• Markets clinical trials to community and participates in community outreach events to promote study awareness. Schedules and conducts marketing presentations to various referral sources.

• Understands clinical protocols (i.e. Phase I to Phase IV), associated study specifications and develops effective client recruitment programs accordingly.

• Acts as a primary liaison between referral sources and the organization.

• Completes required forms during the initial evaluation: demographic form, intake form, database consent form, releases of information, etc. and reviews the criteria for the programs. Updates and maintain patient database with required information.

• Visits appropriate referral sources (i.e. hospitals, clinics, etc.) to market clinical studies/trials and conducts face-to-face screenings and assessments to determine eligibility; communicates with family or persons involved in participant’s care.

• Designs and develops client education materials as needed

• Attends and participates in meetings with interdisciplinary treatment team as needed.

• Maintains participant confidentiality at all times.

• Attends field related conferences/seminars/trainings as approved by supervisor.

• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Department Specific Functions

• Participate in community events and activities to increase awareness of the project

• Help design and implement culturally appropriate recruitment strategies

• Maintains effective lines of communications (phone/emails) with potential and enrolled participants to ensure adherence to study goals and objectives are met.

• Recruit and enroll participants into the study including obtaining informed consent, conducting interviews and questionnaire completion with research participants according to detailed procedures and guidelines

• Conducting basic examinations such as height, weight, automated blood pressure readings, and hip waist ratios according to detailed procedures and guidelines

• Entering data, assisting with the creation and maintenance of databases

• Participating in ongoing UM and AllofUS trainings

• Maintaining all required research certifications

• Assisting with other research and administrative activities as assigned.

• Conducts phlebotomy procedures as needed

This is a full-time regular position. Flexible hours may be needed to accommodate the needs of the clients - Some evenings and weekends. Local traveling involved.  Travel to national meetings and trainings may also be required. 

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications                                                                                                                                         

Bachelor’s degree in relevant field.

Minimum one year of related experience required

Knowledge, Skills and Attitudes:

·Bilingual (English and Spanish or Haitian Creole) preferred

• Able to interact with a variety of audiences.

·Recruitment, phone scheduling and outreach experience

• Prior Experience conducting recruitment preferred

• Excellent time management and organizational skills.

• Compiling data, maintaining confidentiality, and working as a team member.

• Accurately, and carefully documenting all participant interactions in a timely fashion.

• Complete service plans and participant evaluations as directed.

• Attend staff meetings, chart reviews, ongoing trainings and community meetings.

• Attend weekly supervision with Clinical Research Coordinator.

• Work with the project team for appropriate community resource referrals and coordination.

• Creativity, flexibility, sound judgment, and ability to take initiative.

• Experience or willingness to undergo training to perform phlebotomy

• Commitment to the University’s core values.

• Ability to maintain effective interpersonal relationships.

• Proficiency in computer software (i.e. Microsoft Office)

• Skill in completing assignments accurately and with attention to detail.

• Ability to analyze, organize and prioritize work under pressure while meeting deadlines.

• Ability to process and handle confidential information with discretion.

• Ability to work evenings, nights, and weekends as necessary.

• Phlebotomy certification is preferred

Any relevant education, certifications and/or work experience may be considered.