Operations Associate - Collateral Administration

Why Siepe

Siepe is a fast-growing technology company helping investment managers turn complexity into clarity. We build software and data solutions that give hedge funds and financial services firms the real-time insights and operational visibility they need to make better decisions faster.

Our clients manage billions in assets and rely on Siepe for critical technology, data, and operational workflows. We serve sophisticated global clients and move quickly, challenge how things are done, and give people meaningful ownership and the opportunity to make a real impact.

What You'll Get

Impactful work on problems that matter. Direct visibility into how your contributions affect clients and real input on decisions. Competitive pay, great benefits, and opportunities to learn and take on more as Siepe grows. Teammates who are sharp and collaborative, whether they come from the industry or are charting a new path entirely. You will get to be part of a culture that blends fun with purpose!

How We Show Up

We lead with trust, transparency, and a team-first mindset. We communicate early, follow through on our commitments, and take ownership of outcomes - not just execute. When there’s a problem, we bring ideas and solutions, ask the next question, and keep things moving. We stay curious, challenge ideas, and prioritize what’s best for our clients and Siepe. We move with urgency, learn as we go, and work together to leave things better than we found them.

Who We Are Looking For

We’re looking for focused and committed individuals to join our data-driven global operations team as Siepe grows in Kuala Lumpur, Malaysia. In this role, you’ll support clients across the US and European private credit markets, along with the structured finance industry. You’ll join our Operations - Collateral Administration team, supporting CLO, private credit and structured finance clients with portfolio monitoring, compliance testing and daily reporting. This role requires non-standard working hours (1:00 PM – 10:00 PM Malaysia time) to align with our clients’ business hours. You will have hands-on experience with technology-enabled solutions and leading vendor platforms, along with access to training, resources, and coaching to help you build your knowledge and grow within the role.

What You'll Be Doing

• Handle daily reconciliation of cash and loan trades through Siepe’s financial technology platform.

• Settle trades and double-check trade bookings.

• Prepare cash reports and other deliverables in a timely manner for assigned tasks.

• Read and interpret agent bank notices, settlement documents, and credit documents.

• Review asset data and client portfolio positions for accuracy.

• Investigate and resolve discrepancies and breaks across tasks, promptly escalating issues where necessary.

• Build your knowledge of key deal documents, like indentures, loan agreements, and prospectuses. Learn how key deal terms are applied in compliance tests, calculations and client reports.

• Prepare and review periodic collateral administration reports, and support payment date and waterfall calculations in line with the governing documents.

• Support borrowing base and coverage, concentration and collateral quality calculations, and flag actual or potential test breaches for review.

• Run compliance, rating and attribute checks for CLOs.

• Update portfolio and compliance records for corporate actions, amendments, rating changes and other events affecting collateral.

• Assist with queries from collateral managers, trustees and auditors on reports and calculations, with guidance from senior team members.

• You’ll also have the chance to:

  • Build borrowing base and waterfall compliance models and reports.

  • Ensure our work aligns with SOC 2 compliance and risk management standards.

  • Pitch in on other tasks as needed, including contributing to mini projects e.g. financial data extraction, regulated reporting, developing efficiency tools, etc.

This role involves working with data including updating and reconciling data but please note that this is not a 'data analyst' role.

What You’ll Bring

• Bachelor’s degree required. Degrees in Accounting, Finance/Banking, Business Administration, Economics, Mathematics, or Actuarial Science are preferred; other disciplines and qualifications may also be considered.

• Prior financial services experience is not required, though up to two years of relevant industry experience (e.g., loan operations or credit markets, collateral administration) is a plus.

• Proficiency in Microsoft Office applications, including intermediate Excel skills.

• Ability to leverage AI to improve productivity, increase efficiency, or develop tools or solutions is a plus.

• Understanding of financial spreadsheets preferred.

• Interest in structured credit and CLOs, with comfort working with calculation-driven reports and reading deal documents.

• Strong communication, organizational, and multitasking abilities with the capacity to manage competing priorities and deadlines.

• Ability to manage high volumes of data and reports with strong attention to detail in a deadline-driven environment.

• Demonstrated ownership, accuracy, and timeliness in completing responsibilities while consistently meeting or exceeding expectations.

• A methodological, process-driven approach to work, with a focus on deliverables and deadlines.

• Self-aware, collaborative, and adaptable with a growth mindset and the ability to navigate complexity and change.

• Resilient, flexible, highly motivated, and committed to maintaining a strong work ethic and professionalism.

• Fluent in written and spoken English; conversational Mandarin Chinese is an advantage.

All applicants must have current and ongoing authorization to work in the country of employment without the need for visa sponsorship, now or in the future.

What We Offer

Great work should come with more than a paycheck. At Siepe, we invest in the things that help you build a career, take care of yourself and your family, plan for the future, and enjoy the people you work with.

Our Total Rewards are designed to support you at work and beyond:

• Competitive compensation, including annual performance-based bonus opportunities

• Retirement benefits with company contributions, including 401(k) or pension plans depending on location

• Comprehensive health, dental, vision, and life insurance, with employee coverage 100% funded by Siepe where applicable

• Flexible Time Off (FTO) because life happens

• Learning & Development budget to invest in your professional growth

• Career growth and on-the-job learning, with opportunities to stretch beyond your role and gain exposure to new technologies and business strategies

• Employee Referral Program with rewards for helping us grow the team

• Office lunch program, available to employees when working from any Siepe office

• A culture that makes time to connect, with snacks, happy hours, quarterly events, and annual celebrations

Benefits, program eligibility, and coverage may vary by location.

Siepe is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, or protected veteran status. If you require an accommodation to participate in our application or interview process, please let us know - we're happy to work with you to make it accessible.