Ministry & Administrative Assistant Intern

INTERNSHIP – First Baptist Church of Pikeville – Ministry & Administrative Asst– IWS

Division: Academic Affairs Department: Career Pathways 2

Experience: Experienced 

Job Code:   GL Code: Career Pathways 2 IWS

Supervisor of Student Employee(s): Angela Lockhart, Keenan Darby

FWS, IWS, or Grant Funded: ☐ FWS, ☐ IWS, ☒ Grant Funded

Avg. Hours/Week: ☒ 1-5, ☒ 6-10, ☐11-15, ☐ 16-20 Total 80 hours/semester

Location: First Baptist Church of Pikeville | 126 4th Street | Pikeville, KY 41501

The Ministry & Events Internship provides a University of Pikeville student with supervised experience in planning, logistics, coordination, and organization within a church and nonprofit setting. The intern will assist staff with weekly ministry gatherings, special events, and trips serving children, middle and high school students, and college-age young adults.

Reporting to Pastor Keenan Darby and working under the guidance of church staff, the intern will learn how to move an activity from an initial idea through preparation, execution, and evaluation. This opportunity develops practical skills in event planning, hospitality, administration, and teamwork while supporting the church’s mission of making disciples and serving families.

Responsibilities and Career Competencies:

· Event Planning: Assist with planning ministry events, retreats, camps, outreach activities, and fellowship gatherings. Help prepare timelines, task lists, schedules, and event details. (CSD, CT, TW, T)

· Weekly Ministry Coordination: Help prepare rooms, materials, supplies, refreshments, and attendance resources for weekly meetings and activities. (P, T)

· Trip Logistics: Assist staff with researching destinations, transportation, lodging, meals, registration deadlines, and itineraries. Help organize permission forms and participant information. (C, TW, P, CSD, CT, T)

· Volunteer Coordination: Support ministry leaders in organizing volunteer assignments, communicating schedules, and preparing volunteers for their responsibilities. (C, TW, P, CTR)

· Hospitality: Help create a welcoming, organized experience through registration, check-in, signage, room preparation, and assistance to participants and families. (C, TW, P, CSD, CTR, L)

· Communication: Prepare staff-approved reminders, schedules, packing lists, and instructions for parents, students, volunteers, and participants. Coordinate promotional needs with the church’s communications team. (C, TW, P, CSD, CT, T)

· Budgets and Supplies: Learn to estimate costs, compare options, track approved expenses, organize receipts, and maintain supplies within established budgets. (CSD, CT, T)

· Event Support and Evaluation: Assist with setup, activities, cleanup, and follow-up. Participate in staff debriefs to identify improvements for future events. (C, TW, P, CSD)

Competencies/Skills: Communication (C), Teamwork (TW), Professionalism (P), Career & Self Development (CSD), Critical Thinking (CT), Community Transformation (CTR), Leadership (L), Technology (T)

Qualifications:

· Enrolled full-time and in good standing at UPIKE.

· Demonstrated prior experience, education, or advanced skill in business administration/management, communications, education, religious studies, or related work appropriate to the responsibilities of this position.

Preferred Qualifications:

· Students with coursework, experience, or academic interest in event planning, hospitality, nonprofit administration, or church ministry are encouraged to apply.

· Strong organizational skills, dependability, attention to detail, and a willingness to learn.

· Ability to communicate respectfully with children, students, parents, volunteers, and staff.

· Willingness to receive feedback, work as part of a team, and follow through on assigned tasks.

· Basic proficiency with email, documents, spreadsheets, and digital calendars.

· Must affirm agreement with the church’s statement of faith and maintain conduct consistent with those beliefs throughout the internship.

· Must complete the church’s required background screening and child-protection training before working with minors and follow all supervision and safety policies.

In the following sections check all boxes that apply to your job.

Computer Skills: ☒ Word, ☒ Excel, ☒ PowerPoint, ☒ Canva, ☒ Social Media & New Technology, ☒ Other: _________________________

Other Skills: ☒ Attention to detail, ☒ Strong active listening abilities, ☐ Public speaking, ☒ Written & verbal communication, ☒ Customer focused, ☒ Willingness to learn new things

Work Schedule: ☐ Su ___ to ___; ☐ M ___ to ___; ☐ T ___ to ___; ☐ W ___ to ___; ☐ R ___ to ___; ☐ F ___ to ___; ☐ Sa ___ to ___; ☒ Other: Preferred schedule: 1 hour Sunday morning, 1 ½ hours Wednesday Night, and 2 ½ hours a week in office that works with intern’s schedule during the 9am-3pm window.

Work Conditions: ☐ Heat, ☐ Cold, ☐ Odors/Smoke, ☐ Toxic Agents, ☐ Dust, ☐ Machinery, ☐ Light Intensity, ☒ Noise, ☐ Vibrations, ☐ Wetness, ☐ Humidity, ☐ Electrical Currents, ☐ Other: _________________________

Physical Demands: ☒ Keyboarding, ☒ Reaching/Handling, ☒ Stooping/Kneeling, ☐ Crouching/Crawling, ☒ Pushing up to _50_ lbs., ☒ Pulling up to _50__ lbs., ☒ Lifting up to _50__ lbs., ☒ Carrying up to _50__ lbs., ☐ Climbing, ☐ Balancing, ☐ Other: _________________________

Number of Positions: 1

Pay Rate: 10.50/hr

Location: First Baptist Church of Pikeville | 126 4th Street | Pikeville, KY 41501 | 6064328113

Additional Comments:

· Student must work a minimum of 80 hours in the semester. Student must enroll concurrently into CVL 401: Integrated Internship Experience and successfully complete this course. Student will enroll in the 2 credit hour option for this position.

· By the end of the internship, the student should be able to develop an event plan, organize logistics and schedules, communicate with participants and volunteers, track basic expenses, and evaluate an event’s effectiveness. The intern will gain practical experience applicable to ministry, event coordination, hospitality, and nonprofit operations.

Application Notes: Resumes and applications will be reviewed to determine if you meet the required qualifications for the position. If it is determined that you meet the required qualifications, your application materials will be used to identify a top group of the most highly qualified candidates. The University of Pikeville is an equal opportunity employer committed to assembling a diverse, broadly trained faculty and staff. The University of Pikeville does not discriminate on the basis of race, ethnicity, color, sex, gender, gender identity, sexual orientation, religion, national origin, age or disabilities in its programs, activities, hiring, or the admission of students.