Warehouse & Inventory Supervisor

Job Description

The WAREHOUSE & INVENTORY SUPERVISOR is responsible for supervising the receiving, storage, dispatch and organizing the inventory across all regions in order to ensure that stocks are properly accounted for, stored, and distributed.

The function also includes supervising the warehouse team, ensuring efficient loading, dispatch is FIFO compliant, Materials aging is monitored, variance and accruals  are within the agreed level. Checking the accuracy of physical and system inventory. Also  ensuring health and safety, evaluating procedures and enhancing processes

He/She is responsible for development talent, maintaining an engaging work environment, and for ensuring optimal workflow throughout the team. Examine work for exactness, neatness, and conformance to policies and procedures.
 

INVENTORY MANAGEMENT: 

• Monitor and analyzes inventory levels and customer demands trends to ensure that goals are met and inventory is always available

• Develop, implement, and update inventory control procedures and policies to minimize losses and reduce costs

• Monitors the receipt and delivery of Finished Goods ensuring that there is zero variance in all finished goods inventory in Plant and external warehouses.

• Coordinates with the QA Department on the quality status of finished goods ensuring that proper  action is performed on non-conforming products.

• Monitors and oversee  aging items and updates inventory turnover

• Finalize the inventory recon and variance endorsement

• Lead and direct all the loading operation of Finished Goods to container vans, vessels and trucks. Ensuring safe handling of products, accuracy of quantity and brand loaded

• Monitor daily and weekly progress is achieved and in line with targeted loading operation rates

• Prepares monthly accruals related to warehousing and handling expense

• Accurately record and document inventory data

• Provides  guidance and leadership to the inventory team member/s

• Assist in the ordering and replenishment of inventory items

• Review inventory records and transactions for accuracy

• Track inventory levels and report on any changes or trends

• Prepare and submit reports to management

SERVICE PROVIDER MANAGEMENT: 

• Secures renewal and Completion of Service provider Accreditation & contracts requirements on a yearly basis for services being handled.

• Assesses the accredited service providers’ competence under annual Vendor Performance Evaluation Rating wherein compliance with service level agreements are being monitored and reviewed on a monthly basis. 

• Updates and maintains a filing database for Accreditation and Vendor Performance Evaluation Rating and provides feedback to service providers.

MASTER DATA ADMIN: 

• Execute, control and monitor the master data processes (for example: the creation, change, consolidation, and distribution of master data) 

• Determines whether or not a newly requested master data object already exists in the central system 

• Assemble master data input information from key stakeholders (Operations and Sales) and other master data admin to ensure the completeness, accuracy, and alignment of the data to be created or changed

• Follow and maintain naming convention guidelines where applicable

• Ensure data quality, compliance and consistency of master data across business systems

• Perform regular master data health checks to ensure that required master data across systems are accurate, complete, up-to-date, and available

• Own the resolution of all master data related issues, these include data gathering & understanding the issues through master data gap analysis, root cause analysis & correction, and coordination with various internal support team and end-user

• Provide support related to master data requirements for change requests and new system implementations

• Assist business process experts in defining standard operating procedures, process flows and related documentation. 

• Assist with the maintenance and review of system user guides particularly in the master data setup to ensure they are accurate and up to date at all times

SUPERVISORY RESPONSIBILITY: 

• Supervises  Whse & subcon personnel  and ensure that all deliverables must be met and set KPIs goals must be targeted. 

• Oversees renewal and completion of annual Service providers Accreditation and  Performance Evaluation Rating report.

• Generates required regular reports by Collecting, analyzing, calculating, compiling and summarizing information.

• Conducts performance appraisal as Scheduled and required. Identifies and recommends to the Logistics Manager developmental training needs of subordinates.

• Assists in interviewing, hiring, and training employees; planning, assigning, and directing work; rewarding and disciplining employees; addressing complaints and resolving Logistics department's problems.

FOOD SAFETY:

• Ensures execution of quality, Halal, health and food safety policy, standards and regulations within the team. 

• Responsible for reporting problems related to Halal, food safety & quality management system to identified authorities.

OTHER TASKS:

• Actively participate in all company programs and activities under quality improvement, safety & security, sustainability, corporate social responsibility,  risk management etc. 

• Performs other tasks related to the job as may be assigned by the immediate superior.

Qualifications

Education:

• Bachelor's degree holder in any business-related course.

Experience:

• At least 3-5 years of experience in Warehousing & Inventory, or at least 1 year as Supervisor.

• Experience using SAP 4HANA

• Experience in the ERP project implementation is a plus

• Preferably with previous master data management experience in a manufacturing environment

• Experience working in a cross-functional, team-oriented, collaborative environment

CRITICAL SKILLS OR EXPERIENCE REQUIRED:

• Inventory Accuracy and Control
• Warehouse Operations and Productivity
• Safety and Risk Management 
• People Management and Accountability
• Data Analysis and Problem-Solving
• Computer literacy in data processing and company required software.
• Knowledge in Transport Management is an advantage.
• Strong interpersonal relationship skills.

Additional Information