Executive Assistant to the CEO

About Northwood:

Northwood is a modern space infrastructure company bringing the benefits of space to the masses through advanced communications technology. We are building a global network of phased array and parabolic ground stations that enable real-time, reliable communication for satellite missions such as national security, global connectivity, and disaster response. With a vertically integrated approach, Northwood designs, builds, and rapidly deploys scalable systems that power the next generation of space missions. If you like solving complex challenges and seeing your work deployed around the world with real impact, Northwood is the place to do it.

Role:

As Executive Assistant to the CEO at Northwood, you will serve as a highly trusted partner to our CEO, helping maximize their time, focus, and effectiveness as we build the internet for space. You will work closely with the CEO and partner with the broader executive office to ensure seamless coordination and support.

This is a dedicated, high-impact executive support role for someone who takes pride in mastering the craft of executive assistance. You will own the day-to-day operational complexity of supporting a CEO whose schedule spans company leadership, customers, investors, strategic partners, press, and other high-priority external engagements.

The pace is fast, the expectations are high, and priorities can change with little notice. Success requires exceptional judgment, attention to detail, responsiveness, discretion, and the ability to anticipate needs before they are articulated. You should be comfortable making thoughtful decisions independently, navigating ambiguity, and maintaining composure when multiple high-stakes priorities are moving simultaneously.

Responsibilities:

• Own and strategically manage the CEO's complex, dynamic calendar, prioritizing and sequencing engagements to ensure their time is aligned with the company's highest priorities.

• Serve as a trusted gatekeeper, exercising sound judgment to manage competing requests, protect the CEO's time, and proactively resolve scheduling conflicts and shifting priorities.

• Manage the CEO's inbox and communications, identifying urgent matters, drafting responses in their voice, and ensuring timely follow-through.

• Act as a trusted liaison between the CEO and internal leadership, investors, customers, strategic partners, press, and other high-profile external stakeholders.

• Own end-to-end domestic and international travel planning, including complex itineraries, logistics, and last-minute changes, providing responsive support as needs arise.

• Anticipate the CEO's needs and ensure they are prepared for key engagements by coordinating meeting materials, briefings, relevant context, and logistical details.

• Track executive commitments, action items, and outstanding requests, proactively driving resolution and escalating critical matters when appropriate.

• Develop a deep understanding of the CEO's priorities, working style, and key relationships to operate with increasing independence, exercising exceptional judgment, discretion, and professionalism in all interactions.

Qualifications:

• 7+ years of progressive Executive Assistant experience, including direct support for a CEO, founder, or C-level executive in a demanding, fast-paced environment.

• Exceptional organizational skills, attention to detail, and sound judgment, with a proven ability to independently manage complex priorities, anticipate needs, and solve problems with limited direction.

• Outstanding written and verbal communication skills, executive presence, and discretion, with experience engaging senior leaders, investors, customers, and other high-profile stakeholders.

• Strong proficiency with Microsoft Office, Slack, and modern productivity tools, including the ability to leverage AI tools to streamline workflows and improve efficiency

• Ability to work onsite five days per week at our Los Angeles-area headquarters, with flexibility to provide occasional evening and weekend support as business and travel needs require.

Additional Information:

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Northwood is an Equal Opportunity Employer; employment with Northwood is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Additional Information:

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Northwood Space is an Equal Opportunity Employer; employment with Northwood Space is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

If you need a reasonable accommodation as part of your application for employment or interviews with us, please let us know at [email protected]