Project Administrator
GRADION
Project Administrator
GRADION
Agile PHP-focused tech firm with Elasticsearch
This position oversees all project-related records, files, and written exchanges. This position guarantees that materials are systematically logged, updated across versions, shared with relevant teams, tracked through approval workflows, and securely archived across every phase of the project.
Log, classify, assign identifiers to, and disseminate project files and official communications while monitoring their status.
Supervise document submissions/transmittals, actively chasing pending feedback and sign-offs.
Oversee revision management and ensure strict adherence to standardized document governance policies.
Maintain and organize the Electronic Document Management System (EDMS) and keep structured filing repositories.
Liaise with internal and external project partners to streamline review cycles, secure approvals, and maintain a seamless flow of information.
Master incoming/outgoing correspondence logs and document registers
Transmittal sheets and tracking logs for delayed reviews
Routine documentation status and progress summaries
Structured master index and consolidated archive repositories
1-2 years of background in records management, document governance, or project administrative support.
Bilingual proficiency in Vietnamese and English (both verbal and written).
Experience with a document management system is preferred; willingness to learn new systems is essential.
Exceptional precision, strong organizational habits, and proactive persistence when closing out pending items.
On-site work in Bac Ninh, Northern Vietnam.
Shuttle service provided.
Working hours: 9:00 AM – 6:00 PM.
- Join Vietnam’s Best IT Company - Gradion Vietnam (formerly NFQ Vietnam) was recognized by ITViec for 8 consecutive years, including 2 successive years as the Winner. Work with some of the best minds in the industry and be part of a company that’s redefining how businesses scale through technology.
- Career Growth & Leadership Development - Work closely with our leadership team, gain mentorship from experienced executives, and have direct exposure to high-level strategic decisions. Your growth is limitless, as long as you’re ready to step up, opportunities will always be there for you.
- AI-First Engineering & Strategic Consulting - Our engineering culture integrates AI as a core driver of design, development, and optimization - not an add-on. As a forward-thinking consultancy, we go beyond traditional engineering, combining technical excellence with a strategic mindset to deliver transformative solutions for ambitious businesses.
- Competitive Compensation - We believe great talent deserves great rewards. Expect an attractive salary, performance-based bonuses, and a benefits package that reflects your impact. We value talent over salary budgets - exceptional contributions deserve exceptional rewards.
- And Many More Benefits to Explore! But most importantly, a healthy work-life balance and an environment where you can thrive professionally and personally. Including:
Performance bonus of up to 2 months’ salary.
Performance review twice a year, so your growth is recognized and rewarded.
Premium healthcare for you, plus an annual health check.
15 days of annual leave.
Full salary during probation.
Hybrid working for real flexibility.
Monthly Happy Hour and Community Tech activities.
Work on global projects as part of an innovation team that shapes ideas for the hi-tech world.
Diverse training programs to keep you growing.
Gradion is part of NFQ Asia | 8 Bit Rockstars, a global agile tech firm with 15 years of experience building high-performing teams in Germany and across Europe, Vietnam, and Singapore. The company specializes in PHP development and is known for its leadership in Elasticsearch, helping international startups, large websites, and highly scaled applications. It also contributes to open source by maintaining ongr.io, a product that accelerates transactional applications and powers major European e-shops and startups. Gradion’s approach combines skilled teams, proven PHP and Elasticsearch expertise, and open source collaboration to deliver scalable software solutions. Their goal is to empower international startups and large-scale applications worldwide while advancing open source tooling and services.
Explore more opportunities at GRADION