High volume file management and ensuring all information is updated and accurate
Collection and maintenance of customer contact and relevant information
Understanding the various roles of the Service Department to ensure all calls and information is directed to the correct person
Assist with Accounts Payable and Accounts Receivables on Service billings
Working with various people to ensure all related documents are present and readily available
Preparation and management of various project related documents, such as work orders, quotes, purchase orders change orders, etc
Full cycle invoicing, which includes invoicing clients for completed work, as well as matching and approving POs
Management and accurate documentation of Vehicle or Inspection reports, as well as (Ontario only) ensuring CVOR reports are completed and filed
Preparing warranties as required (standard, OIRCA etc.) as well as insurance requests
Creating and closing subcontracts and submitting pay requests

Time card collection and review and payroll back-up if required
Maintain employee paperwork for field personnel to ensure all necessary paperwork is provided and filed
Ensuring CVOR logs are sent to Regional Health & Safety Manager each month
Other duties as required

Display excellent interpersonal and communication skills, both written and verbal essential
Able to pay strong attention to detail
Effectively communicate with people at all levels and from various backgrounds
Multi-task, meet pressing deadlines, and anticipate client needs
Work independently as well in a team-based environment
Experience working in a construction environment is an asset

Administrator

Flynn Companies