Office Manager - Bristol Bay

Overview

Trident Seafoods is North America’s largest vertically integrated seafood company—partnering with fishermen, employees, and communities to responsibly harvest, process, and share wild Alaska seafood with the world. With deep roots in Alaska and operating across the globe, Trident is a privately held company headquartered in Seattle, committed to nourishing the world while upholding the highest standards for safety, sustainability, and excellence.

At Trident Seafoods, we work together for something bigger than ourselves. From nourishing the world with the best protein on earth to protecting our oceans, serving our fishermen, and supporting communities in Alaska and beyond, here, you’ll find a values-driven culture where your growth matters, your work has purpose and your contributions are recognized and appreciated—because at Trident, we believe meaningful work connects us all.

Responsibilities

The Alaska Operations Office Manager will be responsible for overseeing various financial and administrative tasks essential to the operational core of Trident Seafoods. This position encompasses a wide array of responsibilities requiring meticulous attention to detail, effective communication with internal and external stakeholders, and proficiency in financial analysis and reporting. The ideal candidate will possess a strong background in accounting or finance, exhibit excellent organizational skills, and demonstrate the ability to work collaboratively within a team environment. The Office Manager will play a critical role in ensuring the accuracy and integrity of financial and manufacturing data and compliance with administrative business regulations.

Essential functions (responsibilities, tasks, supervisory needs)

• Onsite Leadership: Leading and managing a team, fostering a positive work culture, maximizing efficiency, and effectively managing day-to-day office operations to achieve departmental goals and objectives.
• Facility Accounting/Month End Deliverables: Owns reconciliation and on time delivery of the financial and manufacturing month end packet to controllers.  Packet includes (but not limited to) fisherman/tender accounting, fish purchases, sales, taxes, petty cash, fees, check register, expense ledger clearing, manufacturing reporting, etc.
• Fisherman and Tender Fleet Accounting: Owns onsite financial transactional activity, accounting, and reconciliation specific to fisherman and tender vessels including loan maintenance, settlements, fish purchases, taxes, fees, etc.
• Fish Purchases/Government Reporting: Ensure timely and accurate reporting and accounting of fish purchases via defined government processes and cadence.
• Account Receivables:  Administration and monitoring of outstanding balances owed for products, or services. This entails invoicing, recording payments, pursuing overdue accounts, and discrepancy reconciliation ensuring prompt payments.
• Manufacturing Reporting/Shipments: Leads a qualified team to ensure timely and accurate flow of manufacturing data to key business stakeholders. Responsible for ensuring accurate daily reporting of production and product shipments from local shop floor system into SAP S/4 HANA.       
• Inventory Management: Conduct month-end physical fuel and store inventories, reconciling with plant use and valuations. Reconcile store and fuel inventory accounts, ensuring accuracy in point-of-sale cumulative totals.
• Petty Cash Management: Conduct physical cash counts and reconcile with petty cash account balances. Prepare and send documentation, including petty cash count sheets, logs, and receipts to the plant controller. Identify and review discrepancies with accounting management for resolution.
• Compliance: Ensure compliance with industry standards and regulations related to buying, selling, financial transactions, price adjustments, tax information, and risk management.

The essential functions listed above are not exhaustive.  The organization may assign other duties as needed to meet business requirements.

Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

Trident Seafoods offers a comprehensive and quality benefits package. Full time employees may be eligible for discretionary/performance-based incentives, medical, dental and vision insurance plans, optional HRA/HSA, telemedicine, employee assistance and wellness programs, long-term disability, basic life and AD&D, and 401(k) with a company match, paid time off, 10 paid holidays each year, and paid parental leave.  For full-time employees, the initial paid time off benefit starts at 20 days per year, adjusted commensurate with relevant experience.  Commuter and transit programs are also available.

Qualifications

Required Qualifications (education, years of experience, KSAs)

• 3+ years of account management experience
• 3+ years’ experience working within ERP systems

Preferred education and experience

• 5+ years of account management experience
• 5+ years’ experience working within ERP systems

Knowledge, Skillset, and Abilities

• Strong leadership skills with the ability to inspire and motivate a team.
• Proficient with Microsoft Office Suite including Excel, Word, Outlook, and Powerpoint.
• Demonstrated success in process optimization and performance improvement.
• Experience in budget development and management.
• Proficiency in accounting principles and practices.
• Experience with SAP Fiori, CatchManager2, Innova, MSG SoftProviding software strongly preferred.
• In-depth knowledge of the seafood processing industry, particularly in Alaska or similarly challenging environments strongly preferred
• Excellent analytical and problem-solving abilities.
• Effective communication and interpersonal skills.

Work environment (includes travel/on-call):

Travel Requirements: 3-4 months straight onsite at our Bristol Bay, Alaska shoreplant

Physical demands:

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl and talk or hear. The employee must regularly lift and /or move 10 to 15 pounds. Specific vision abilities required by this job include distance vision and depth perception

Additional Information

This position is not eligible for immigration sponsorship, including F-1 STEM-OPT authorization.

Stay connected with Trident Seafoods online at www.tridentseafoods.com and follow us on Facebook, X, Instagram, Pinterest, YouTube or LinkedInTrident Seafoods provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.Trident Seafoods and its subsidiaries have adopted a drug-free workplace policy. Working under the influence of Drugs or Alcohol is not permitted.Employment with Trident Seafoods is contingent upon the candidate maintaining valid immigration status and work authorization throughout employment, with or without immigration sponsorship by the company.

Pay Range

USD $95,000.00 - USD $111,000.00 /Yr.