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Financial Statement Services

Full-service print and digital time-critical communications

Legal Coordinator

Administrative SupportUpdated on Nov 11
Full-timeSanta Ana, CA, USA

About the Job

Requirements

  • A bachelor's degree in Business, Legal Studies, or a related field is required.
  • At least 1–3 years of experience in a legal, corporate, or other legal administrative role is required.
  • Strong attention to detail and accuracy is required.
  • A strong understanding of legal terminology is required.
  • Strong organizational and time-management skills are required.
  • Strong legal research, writing, and analytical skills are required.
  • The ability to identify key terms or terms that may appear unique within contracts is required.
  • Proficiency in Microsoft Office, including Word, Excel, Outlook, and Copilot, is required.
  • The ability to handle confidential information with discretion is required.
  • The ability to prioritize and manage multiple projects is required.
  • The ability to work collaboratively and independently is required.

Responsibilities

  • Review and monitor the contract management system, tracking key compliance requirements and important dates such as renewals and expirations for accuracy.
  • Distribute key contract terms to appropriate internal departments to support compliance.
  • Assist in preparing and distributing legal documents, including non-disclosure agreements, amendments, assignments, addenda, exhibits, schedules, and other legal correspondence.
  • Compare multiple legal documents using Microsoft products to identify discrepancies.
  • Assist with redlining legal documentation as necessary or requested.
  • Provide recommendations to the Contract Compliance Manager based on legal research or legal knowledge.
  • Communicate professionally, in writing and verbally, with employees, clients, and vendors as needed.
  • Coordinate signatures using DocuSign and maintain executed agreement files.
  • Conduct legal research as directed and document and summarize the research.
  • Assist with document collection for audits or legal matters.
  • Maintain templates used for contracts and other legal purposes, such as amendments and addenda.
  • Interact with the Business Development team.
  • Manage special projects as assigned.
  • Assist in preparing or drafting reports and other legal documentation.
  • Attend webinars or seminars on legal compliance topics related to the company's industry.
  • Transcribe meeting notes after meetings with internal teams, clients, and vendors.
  • Maintain the confidentiality of sensitive legal information.
  • Perform other duties as assigned.

Desired Qualifications

  • Business contract experience is strongly preferred.
  • Notary certification is preferred.

About the Company

Financial Statement Services

Full-service print and digital time-critical communications

FSSI provides outsourced design, production, and delivery of time-critical customer communications and transactional documents across print, online, and electronic channels. It manages data, applies variable data and color printing, and supports cross-media delivery with real-time workflow monitoring, audit controls, and regulatory compliance reporting. It differentiates itself with end-to-end, time-critical production, real-time tracking, auditability, and a broad service mix including IRS form processing, disaster recovery, and experience across government, healthcare, and utilities. Its goal is to help clients reduce operating and postal costs while improving efficiency and ensuring secure, trackable delivery of notices.

Company size
51-200
Company stage
Not listed
Total funding
Not listed
Headquarters
Santa Ana, CA
Founded
1980

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