Accounting Associate
TMF Group
Accounting Associate
TMF Group
Global corporate administration: accounting, payroll, HR
We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check to see whether the role you are interested in is posted on our career website.
TMF Group is a leading provider of administrative services, helping clients invest and operate safely around the world.
As we’re a global company with 11,000+ colleagues based in over 125 offices across 87 jurisdictions, We actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.
We have been present in Poland for over 20 years, helping our clients from offices in Warsaw and Katowice, where more than 700 people already work.
Katowice is also the location for our second structure - the Regional Delivery Center, whose task is to serve the European markets of our clients, companies from the Fortune 500 and FTSE 100 rankings. As part of the structures, we are looking for specialists in the field of international accounting & tax, human resources and payroll, and global entity management. We also build teams that will be responsible for handling international funds and supporting internal financial processes of the TMF Group.
As an Accounting Associate, you will join our Accounting Department and become part of a team currently focused primarily on payment processing activities for TMF clients.
Your initial and main responsibilities will include preparing and processing payments, performing payment-related controls, resolving payment queries, and cooperating with internal stakeholders and client teams.
This position forms part of our broader Accounting Associate job profile. While the role is currently dedicated mainly to payment processing, over time you may have opportunities to gain exposure to other accounting areas, such as Accounts Payable, Accounts Receivable, General Ledger or reconciliations. Such exposure may depend on your development path, team capacity and business needs.
We are therefore looking for a candidate with a basic understanding of accounting principles who is interested in developing within an accounting environment and is open to learning different accounting processes in the future.
• Prepare and process payments on behalf of TMF clients in accordance with agreed procedures, deadlines, approval requirements, and internal controls.
• Review payment instructions and supporting documentation for completeness and accuracy.
• Prepare payment proposals, payment files, or bank templates, depending on the client process.
• Perform payment-related validations and controls before transactions are submitted for approval or execution.
• Monitor payment status and support the resolution of rejected, returned, or incorrectly processed payments.
• Maintain accurate payment records and supporting documentation in relevant systems.
• Communicate with accounting teams, client service teams, approvers, and other stakeholders to clarify issues and ensure a smooth workflow.
• Follow established procedures, identify exceptions, and escalate issues in a timely manner.
• Support process documentation, operational reporting, and continuous improvement activities.
• Ensure that assigned activities are completed accurately and within agreed deadlines.
• Depending on business needs, team capacity, and development progress, support other accounting activities, including Accounts Payable, Accounts Receivable, General Ledger, reconciliations, master data maintenance, month-end closing activities or financial statement preparation.
• Perform additional accounting or administrative tasks assigned by the manager to support operational needs.
• Minimum 1 year of experience in accounting or finance-related roles
• Basic knowledge of accounting principles and an understanding of how payment transactions affect accounting records
• Previous experience in payment processing, banking platforms, payment controls, or Accounts Payable
• Familiarity with AP, AR, and GL processes is an adventage
• Very good knowledge of MS Office, particularly Excel; experience with ERP systems such as D365 or SAP is a plus
• Experience with online banking platforms or payment tools
• Good English communication skills, both written and spoken
• Ability to follow instructions, established procedures, and control requirements
• Detail-oriented, organized, comfortable working with deadlines, and eager to learn
• Willingness to develop within accounting and support other accounting processes or teams when required by business needs
TMF Group provides outsourced administrative services for multinational companies, including accounting, tax, HR, payroll, and corporate secretarial duties. Its product works through a global network of offices in over 80 jurisdictions, delivering back-office, compliance, and regulatory tasks to help companies operate across borders. The company differentiates itself by its large international footprint, breadth of services, and long track record of growth through acquisitions, creating a one-stop back-office partner for global businesses. TMF Group’s goal is to support clients in running compliant, efficient operations worldwide by acting as their behind-the-scenes administrative backbone.
Explore more opportunities at TMF Group