Accounts Assistant

Job Description

This is a Permanent Part-time position, offering 2-3 days a week. As the Accounts Assistant, you are responsible for Accounts Receivable and Accounts Payable functions of the resort, working closely with the Group Financial Controller and General Manager. In addition to this, the role also covers and is responsible for all aspects of the Accounts Receivable, Debtor Management and providing support to the Companies’ Departmental Managers in their operational day-to-day deliverables. 

You will possess exceptional communication skills, strong organizational qualities and be an exceptional team player.

Key Responsibilities:

• Provide crucial support to the Financial Controller and General Manager, in all areas of finance & administrative operations.
• Responsible for all aspects of Accounts Payable and Accounts Receivable.
• Responsible for the Hotel’s debtor function i.e.: monitoring debtor payments, processing credit applications, debt collection, invoicing, banking, reconciliations and month end requirements.
• Routine book-keeping, including maintenance of the general ledger and reconciliation of accounts.
• Perform stock take process with other relevant personnel where required
• Responsible for the matching of authorised Purchase Orders and delivery dockets to supplier’s invoices and accuracy of calculations and extensions.
• Review accuracy in coding of expenses/invoices.
• Perform Supplier’s Statement reconciliation.
• Preparing payments to suppliers on a timely basis ensuring credit facility is optimally utilised and entitled discounts are taken.
• Responsible for the maintenance of Accounts Payable Ledger.
• Monthly reconciliation of Vendor statements.
• Assist with day-to-day payroll processing and related administrative functions.
• Support other departments and other areas of the hotel within your skill set and training.
• Daily processing of all revenue transactions in the corporate accounts. 
• Daily, weekly and monthly reporting of revenue and cash balances, as well as Debtor balances.  
• Assist Departmental Managers with their daily operational deliverables with regards to sourcing of goods, reviewing vendors, collection of assets and purchase order creation and management. 
• Assume the responsibilities of the other member of the finance team when in their absence.  This included assistance to the finance team at our sister property, The Sydney Boulevard Hotel.
• Carry out any other tasks within your scope of training and experience as directed by the Group Financial Controller or General Manager.

Qualifications

• At least 2 years’ experience in a similar role, preferably within the hospitality sector.
• A degree in relevant fields or equivalent experience is advantageous but not mandatory.
• Solid understanding of accounts payable and accounts receivable processes and general accounting functions.
• Great attention to detail, a solid grasp of mathematics, alongside excellent organisational and communication skills.
• Committed to delivering a high level of customer service.
• Proficient in MS Office (especially Excel).
• Experience with Sun Systems and PurchasePlus is highly regarded
• Proficient computer skills.
• Exceptional organisational and multitasking abilities.
• Attention to detail and focus on quality output.
• Willingness to proactively problem solve where possible.
• Full working rights to work in Australia
• Current Drivers Licence preferred due to regional location of role

Additional Information

Benefits/ What's in it for you?

• Learning programs through our “Learn your Way” Academy & Typsy platforms, ongoing training and development opportunities (self-paced, virtual webinars, face-to-face)
• ALL Heartist, Employee benefit card, offering discounted accommodation, food and beverage at Accor properties worldwide.
• Mental health and well-being support initiatives, including Access to our Employee Assistance Program.

If you are passionate about the hospitality industry, meet the above criteria, and are eager to contribute to an evolving hotel, we want to hear from you!

The Bayview Geographe Resort is an unbranded property Managed by Accor.

Only candidates with current and ongoing Australian work Rights will be considered.
Must be willing to undergo a police check.