Administrative Analyst

Special Instructions to Applicants

NOTE: This position REQUIRES that a RESUME and COVER LETTER be submitted in addition to the application. Please have these two files ready to upload when applying.

Department Summary

UCLA Summer Sessions provides high-quality, accessible academic opportunities that support student success, degree progress, academic exploration, and professional development. Offering more than 800 courses and programs annually, the department serves over 17,000 students, including continuing and incoming UCLA students, visiting UC and non-UC college students, domestic and international students, high school students, and working professionals. Its primary objectives are to expand access to UCLA’s academic offerings, help students fulfill degree requirements, accelerate time to degree, and provide enriching educational experiences through summer courses, intensive programs, and specialized academic institutes. Working collaboratively with academic departments, faculty, instructors, and campus administrative units, Summer Sessions staff coordinate academic programming, enrollment and registration services, student support, and operational activities to ensure the effective delivery of summer educational opportunities to a diverse student population.
Position Summary

Join UCLA Summer Sessions and play a meaningful role in supporting innovative academic programs and expanding educational opportunities for a diverse community of learners! We are seeking a detail-oriented, analytical, and collaborative Administrative Analyst to help shape the planning, delivery, and continuous improvement of our Summer Sessions. In this dynamic role, you will work closely with campus partners to analyze enrollment trends, support program development, evaluate financial and operational processes, and translate data into actionable insights that inform strategic decisions. You will also contribute to enhancing the student experience by identifying opportunities to streamline services, improve processes, and support effective program administration. This is an exciting opportunity for a resourceful problem-solver who enjoys working with data, managing projects, building relationships, and making a tangible impact in a collaborative higher education environment.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

One Year or more of relevant experience in higher education or other relevant field (Required) And

Quality-driven, customer-oriented work approach in all situations including those that are stressful and demanding; excellent interpersonal skills to establish and maintain cooperative working relationships with faculty, administrators, students, and external agencies of various socio-economic, ethnic, and cultural backgrounds. (Required)

Proven ability to take initiative, work independently but collaboratively, and to follow through on assignments with minimal direction; ability to prioritize assignments in a way that accurately reflects their relative importance when faced with heavy workloads, competing deadlines, changing priorities, and frequent interruptions and to manage projects effectively to meet goals, identifying and coordinating the resources required for project completion. (Required)

Skill in working with a high level of detail in policy, procedures, and records, and ability to analyze data, evaluate procedures, study and report results and implications, and recommend course of action; skill in recognizing problems, assessing situations, and developing effective solutions. (Required)

Skill in gathering and organizing large amounts of information, data, and materials from diverse sources concisely, accurately, systematically, and efficiently; ability to organize effective record keeping and retrieval methods to optimize efficiency and to minimize duplication of effort; proven ability to conduct market research and data analysis and to synthesize complex information. (Required)

Excellent verbal and written communication skills to obtain, relate, and explain complex information clearly, concisely, accurately, and diplomatically, as well as to enforce policy and procedures, in both formal and informal settings. (Required)

Demonstrated ability to successfully organize, plan, and execute small- and large-scale projects and events. (Required)

General knowledge of University regulations, procedures, the layout of the campus, the structure and function of University offices and departments, and their organizational relationships; ability to comprehend and use Summer Sessions systems, such as Slate, as well as University systems for summer registration and enrollment related activities. (Required)

Knowledge of generally accepted counseling methods and intake techniques, and skill in employing them with sensitivity to assist various summer populations in making summer registration and enrollment related decisions. (Required)

Knowledge of basic accounting principles to analyze financial data relevant to financial transactions for registration and enrollment; ability to vet expense statements and budgets. (Required)

Broad technical skills and experience with Slate and other Content Management Systems, Wordpress, HTML, Adobe Acrobat, and other web-based applications, as well as Microsoft Office with emphasis in Word, Excel, PowerPoint and Outlook; ability to learn new software as needed. (Required)

Ability to work evenings, weekends, and flexible schedules as required. (Required)

Education, Licenses, Certifications & Personal Affiliations

Bachelor's Degree in related field or equivalent combination of education and experience (Required) And

Special Conditions for Employment

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

Schedule

8:00 a.m. to 5:00 p.m.
Union/Policy Covered

RP-Research and Public Service PR
Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Project%20and%20Policy%20Analyst%202%20RP%20(40088746)