Executive Office Coordinator

Description

The Executive Office Coordinator is a highly visible, onsite role responsible for creating professional and welcoming experience while supporting the daily operations of the Charlotte office. This position partners with executives, clients, administrative teams, employees, property management, and vendors to coordinate leadership visits, workplace services, facility’s needs, meetings, and general office operations.

The ideal candidate is highly organized, proactive, service-oriented, and comfortable balancing multiple priorities in a fast-paced professional environment.

Key Responsibilities

• Coordinate executive and leadership visits, including onsite logistics, workspace needs, meeting preparation, and communication with executive administrative teams.
• Serve as a primary onsite resource for employees, executives, guests, and vendors, providing a professional and welcoming office experience.
• Manage visitor and vendor building access, parking passes, arrival coordination, and onsite assistance.
• Partner with property management, construction teams, facilities, and service vendors to coordinate maintenance, repairs, deliveries, and other building needs.
• Oversee conference room readiness and support meetings, presentations, and special office events.
• Coordinate office and workstation assignments, new-hire workspace setup, and basic technology support in partnership with appropriate teams.
• Maintain office, breakroom, printer, and meeting supplies and ensure shared spaces remain professional, organized, and business-ready.
• Manage incoming and outgoing mail, shipping, urgent deliveries, secure shredding services, and printing, scanning, and binding needs.
• Support office administration, including invoice submission, vendor coordination, office communications, and notary services as needed.
• Provide additional administrative and operational support based on evolving office and business needs.

Basic Qualifications:

• High School diploma

• Minimum of five (5) years' experience in administrative support role.

Preferred Qualifications:

• Demonstrated effectiveness in a fast-paced environment and ability to quickly prioritize multiple assignments & duties to meet tight deadlines.
• Excellent written and verbal communication skills and the ability to effectively communicate with all levels of management.
• Excellent analytical and problem-solving skills with extreme attention to detail. 
• Strong interpersonal, organizational, planning and time management skills.
• Proficiency in Microsoft Office Suite (Word, Access, Excel, Outlook and PowerPoint).
• Previous experience in executive support, office coordination, workplace services, facilities, hospitality, or administrative operations preferred.
• Excellent organizational, communication, and customer-service skills.
• Ability to work independently, anticipate needs, and manage competing priorities.
• Professional presence and ability to interact effectively with executives, employees, visitors, and external partners.
• Strong attention to detail, judgment, discretion, and follow-through.
• Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.
• Ability to perform light office-related physical activities, including stocking supplies, preparing workstations, and arranging meeting spaces.
• Notary commission preferred or willingness to obtain within 30 days

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Exempt Status: (Yes= not eligible for overtime pay) (No= eligible for overtime pay)

No

Workplace Type:

Office

Our Approach to Office Workplace Type

Certain positions outside our branch network may be eligible for a flexible work arrangement. We’re combining the best of both worlds:  in-office and work from home. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. Remote roles will also have the opportunity to come together in our offices for moments that matter. Specific work arrangements will be provided by the hiring team.

Huntington will not sponsor applicants for this position for immigration benefits, including but not limited to assisting with obtaining work permission for F-1 students, H-1B professionals, O-1 workers, TN workers, E-3 workers, among other immigration statuses. Applicants must be currently authorized to work in the United States on a full-time basis.

Huntington is an Equal Opportunity Employer.

Tobacco-Free Hiring Practice: Visit Huntington's Career Web Site for more details.

Note to Agency Recruiters:  Huntington will not pay a fee for any placement resulting from the receipt of an unsolicited resume.  All unsolicited resumes sent to any Huntington colleagues, directly or indirectly, will be considered Huntington property. Recruiting agencies must have a valid, written and fully executed Master Service Agreement and Statement of Work for consideration.