Executive Assistant @ Seismic

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Seismic, a rapidly growing Forbes Cloud 100 company, is the global leader in enablement, helping make sales teams better by becoming more productive and engaging with buyers in a compelling way. Seismic’s platform provides continuous guidance to improve behavior, content, and skills to win more deals and deliver better experiences. Nearly 2,000 organizations including IBM and American Express have made Seismic their enablement platform of choice. Seismic integrates with business-critical platforms including Microsoft, Salesforce, Google and Adobe. Seismic is headquartered in San Diego, with offices across North America, Europe, Australia and China.

Seismic is committed to building an inclusive workplace that ignites growth for our employees and creates a culture of belonging that allows all employees to be seen and valued for who they are. Learn more about DEI at Seismic here.

As the Executive Assistant to the senior leaders of the Marketing organization and Talent organization, you will have a front-row view to the operational planning, strategy, and execution of the marketing, product marketing, education & advocacy and talent teams. This role requires a sharp, independent self-starter who executes with confidence and grace under pressure, but garners respect through operating with thoughtfulness, empathy, and a deep understanding of the organization’s mission, vision, and values.

What you will be doing:

While the Executive Assistant will require expert travel planning and calendar management skills, the ideal candidate will feel comfortable thinking holistically and strategically about all projects outside of basic administration. The person in this role should embrace and excel at partnering with different personalities, leading with executive presence, and know how to adapt to achieve success. The ideal candidate will build trust, maintain confidentiality, and operate with integrity in all interactions.

The Executive Assistant will partner with the executive to craft messages to key stakeholders. Excellent communication skills (written and oral), as well as executive presence, including the ability to easily switch tones based on the audience, is not only necessary, but crucial in this EA role. It is important for the EA to take time to understand the business, the key stakeholders, and the goals of the Marketing organization, and use all available resources to gather context when details are ambiguous.

Specific activities include:

Align the leaders’ time with their priorities

Own the planning and execution of projects, but delegate when needed

Increase the leaders’ bandwidth and productivity by proactively taking things off their plate and driving projects to completion

Lead the agenda planning, communication and recaps of the marketing and talent leadership team meetings and summits, including event planning on behalf of the leaders

Ensure the leaders are prepared for all engagements, including but not limited to complete briefing materials, agendas, and travel itineraries. This will often require cross-functional collaboration and influence

Work with marketing and talent teams to streamline executive requests

Expertly arrange travel, and review for accuracy

Complete details of expense reports on behalf of the leaders

Communicate changes with empathy and respect

Strong ability to read the room and adjust as needed

Extremely proficient with Microsoft Office Suite drive with high aptitude for learning new software and systems.

Diverse background including experience in project/program management

Occasional travel

What you bring to the team:

7+ years’ experience serving C-Level executives in a 1:1 or 2:1 capacity, preferably in a high growth or entrepreneurial environment

2+ years of project management

Exceptional written and verbal storytelling ability

Strong customer-centric mindset

B.A., B.S. preferred

What we have for you:

Take time to rest and recharge with generous time off, paid company holidays and end of year company shutdown.
Medical, dental, vision, employer-paid life insurance and disability benefits
Access to Health Savings Account (HSA) with $1,000 Single/$2,000 annual employer contribution
Access to free paid telemedicine and wellness offers through medical plan
Fertility and family planning benefits with financial assistance for adoption and surrogacy
Paid parental leave and family caregiver leaves
Annual professional development reimbursement
Mental health support with 12 free counseling sessions for you and your family members
401k with annual employer match
Equity program and performance-based bonuses
Bring Your Own Device technology stipend
Seismic Cares Program with charitable donation matching
Communities of Belonging (employee resource/affinity groups)

#OneSeismic culture that celebrates wins, encourages autonomy, ownership, and transparency

#LI-NK

We are committed to fair and equitable compensation practices.

Seismic’s annual base salary range for this position will vary based on applicant’s location, experience, job level, skills, and abilities as well as internal equity and alignment with market data. The range listed below is the minimum to the maximum of our target hiring range.

This position is also eligible to participate in Seismic’s incentive plans in addition to base salary. The actual incentive amount will vary and will be subject to the terms and conditions set in the applicable incentive plan.

Seismic’s salary range for this position

$70,400—$121,400 USD

If you are an individual with a disability and would like to request a reasonable accommodation as part of the application or recruiting process, please contact us at [email protected].

Headquartered in San Diego and with employees across the globe, Seismic is the global leader in sales enablement, backed by firms such as Permira, Ameriprise Financial, EDBI, Lightspeed Venture Partners, and T. Rowe Price. Seismic also recently expanded its team and product portfolio with the acquisition of Percolate, Grapevine6, and Lessonly. Our board of directors is composed of several industry luminaries including John Thompson, former Chairman of the Board for Microsoft.

Seismic is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to gender, age, race, religion, or any other classification which is protected by applicable law.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Compensation Overview

Seismic is committed to building an inclusive workplace that ignites growth for our employees and creates a culture of belonging that allows all employees to be seen and valued for who they are. Learn more about DEI at Seismic here.

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