People & Culture Coordinator

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About MetagenicsFor over 43 years, Metagenics has had the mission to help people live happier, healthier lives through the life-changing power of nutrition.We believe the way we do business is as important as the business we do; that a company in the nourishment business should nourish its people, too. So, we incorporated healthy, sustainable care into every dimension of our culture. Our diverse and expansive team are a prime example of the power of a people-first approach. We know first-hand, when an organization prioritizes internal growth and fosters empathy, its people come together to set an example of what the world can become.Join us in being the world’s leading healthcare professional-grade VMS company!

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The Role

As a trusted resource for all things People & Culture, you'll help employees navigate questions, keep records accurate and organized, and support key People projects.

This position will bring a high level of professionalism and sound judgment, handling confidential and sensitive information with care and discretion. This role is a great fit for someone who manages competing priorities effectively and enjoys creating a great experience for both employees and the People & Culture team, all while helping move impactful projects forward.

Key Responsibilities

General Administration

• Responds to employee questions regarding benefits, payroll, policies and procedures
• Ensures appropriate approvals for personnel change requests and enters information into HR systems
• Responds to employment verifications requests
• Creates and maintains employee personnel files in HRIS
• Assists with maintaining organization charts and headcount updates
• Assists with releasing announcements, updating pictures and documents and other HR content on the company intranet
• Tracks and processes rewards and recognition awards and supports other employee recognition programs
• Organizes HR department files and materials, new hire inventory, and supplies as needed
• Provides general administrative support to the HR department

Onboarding/Offboarding

• Coordinates background checks, drug screens, new hire paperwork, coordinating with IT for company equipment setup and I-9 verification
• Coordinates new hire on-boarding process from file creation to orientation
• Prepare materials and oversee new hire orientation
• Conducts new hire check-in sessions to include providing Company policy and benefits overview and insuring proper completion of new hire paperwork
• Oversee the onboarding survey for new hires and conduct quarterly
• Assist with scheduling exit interviews and coordinates off-boarding notices and documents and action items as needed

Talent Acquisition

• Provide TA support as needed (job posting in ATS, offer letter creation, PCF creation, etc.)

Compliance and Reporting

• Ensure compliance with all federal, state, and local employment laws and regulations
• Prepare HR reports and metrics as required, providing insights and analysis to support decision-making

Payroll Support

• Assist payroll activities and reporting
• Assist with cutting final paychecks as needed. Is the point of contact for final check coordination (liaison between manager and payroll)
• Assist payroll and HR audits as needed

HR Team and Project Support

• Oversee PO’s and invoice processing
• Support Team Thrive and employee engagement activities
• Support ongoing HR projects such as and not limited to: SharePoint updates, policy assignments where applicable, process improvements, summer internship program, data clean up in HRIS, data management in HRIS, etc.

Basic Requirements

Experience / Training / Education

• Bachelor’s degree is required.
• 2+ years of relevant HR experience required, including data entry, and supporting other HR functions strongly preferred.
• Experience handling confidential and sensitive employee information.

Knowledge of:

• Microsoft Windows, Microsoft Word, Excel and PowerPoint required
• Experience with ADP Workforce Now strongly preferred

Skills/Abilities

• Personal/Communication Skills
• Strong business acumen
• High energy level, comfortable performing multifaceted projects in conjunction with day-to-day activities
• Superior interpersonal abilities. Ability to get along with diverse personalities, tactful, mature, flexible
• Strategic thinker
• Good reasoning and problem solving abilities
• Excellent verbal and written communication skills
• Resourceful, well organized and able to multi-task
• Motivated to maintain a high level of professionalism
• Must be service oriented and able to maintain confidentiality
• Strong organizational skills
• Communication skills, both written and verbal
• Attention to detail
• Strong analytical ability

Compensation

The current hourly range for this hybrid position (3x/week in-office) based in Jersey City, New Jersey is $35.20/hr - $38.47/hr.

The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.  

This role may also be eligible to participate in a discretionary annual incentive program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance.

Health and Wellness:

• Medical, dental, vision
• Annual employer HSA (Health Savings Account) funding for eligible employees who elect an HSA medical plan
• STD, LTD, Basic Life AD&D coverage
• 401k + employer matching
• Vacation and Sick Time
• 2 Volunteer Days off per year
• Emergency evacuation time off
• 11 paid company holidays
• 1 Floating holiday to celebrate your birthday or important religious/holiday to you
• Quarterly product allowance to use towards your favorite Metagenics products!
• Product discount
• Peer to peer recognition programs & more!

Learn more about how we help patient live happier and healthier lives here: https://www.metagenics.com/en-us/about-us

Metagenics, and its companies are committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status with respect to recruitment, hiring, promotion and other terms and conditions of employment. Metagenics takes affirmative action in support of this policy to employ and advance in employment individuals who are minorities, women, disabled, and veterans.

Click here for Metagenics’ California Data Privacy Act Disclosure

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