Human Resources Coordinator

About The Role:

Reporting to the Director, Human Resources Operations, the HR Coordinator manages day-to-day HR operations for assigned departments and sites, supporting the end-to-end employee lifecycle for union and non-union employees.

In collaboration with HR Business Partners and Department and Site Leadership, the HR Coordinator supports recruitment, onboarding, employee changes, leave administration, offboarding and reporting through Workday, ensuring timely, accurate and consistent service delivery.

The HR Coordinator champions the employee and candidate experience by maintaining accurate records, efficient workflows and current process documentation, proactively identifying opportunities for continuous improvement.

What You Will Do:

ESSENTIAL DUTIES AND RESPONSIBILITIES 

1. Recruitment 

• Coordinate full-cycle recruitment through Workday, including job postings, internal and external applications, interview scheduling and candidate communications. 

• Ensure recruitment processes align with organizational policies, best practices and applicable collective agreements. 

• Verify conditions of employment, including criminal record checks, professional licences and certifications. 

• Coordinate new hire onboarding and orientation, including required documentation and orientation materials. 

• Partner with HR Business Partners and hiring leaders on job descriptions, workforce needs, position establishment and recruitment projects (including summer students and grants). 

• Support career fairs, recruitment outreach and employer branding initiatives. 

2. Total Rewards & Leave of Absence Management 

• Coordinate employee lifecycle transactions through Workday, including hires, transfers, status and classification changes, leaves and offboarding. 

• Support benefits administration, employee inquiries and non-occupational and occupational leave processes, including maternity leave top-up eligibility and absence tracking. 

• Receive, verify and calculate eligible portability hours and appropriate step placement in accordance with collective agreements. 

• Coordinate annual HCA, LPN and RN registration and licensing verification, including RN insurance requirements. 

• Prepare employment letters and related documentation, including offers, employment verification, portability and employee changes. 

3. Employee and Labour Relations 

• Provide timely, professional responses to routine employee and leader inquiries, referring complex employee and labour relations matters to the HR Business Partner. 

• Support HR Business Partners and leadership with employee relations documentation, coordination and administrative requirements. 

• Apply relevant organizational policies and collective agreements consistently while maintaining confidentiality. 

4. HRIS & Reporting 

• Maintain accurate employee records and complete HR transactions in Workday, ensuring data integrity, confidentiality and timely processing. 

• Conduct new hire and employee data audits, monitor probationary and performance review completion, and follow up on discrepancies. 

• Prepare workforce reports, quarterly metrics, presentations, statistical submissions and other HR correspondence as required. 

• Maintain applicable operational reporting and service tracking, including Connections reporting and the SLA Tracker where required. 

• Develop, maintain and regularly review Workday transaction job aides, HR procedures and process documentation to support consistent service delivery, knowledge transfer and continuous improvement. 

• Identify process gaps, recommend improvements and support HR projects, employee engagement initiatives and departmental administrative activities. 

Qualifications 

Education 

• Post-secondary education in Human Resources Management or Business-Related Field. 

Experience 

• Two (2) years’ experience in high volume recruitment. 

• Two (2) years’ experience in a HR Administrative or Coordinator role.  

• Experience with Workday and UKG is required for HR transactions, employee data management and related administrative processes. 

Asset Experience 

• Experience in processing non-occupational and occupational leaves. 

• Experience reporting on HRIS and preparing metrics. 

• Experience working in multi-site, multi-union workplaces. 

• Working towards CPHR Designation. 

Additional Essential Skills 

• Committed to a high level of customer service. 

• Excellent problem-solving and analytical skills. 

• Excellent written and verbal communication skills. 

• Advanced skills in Excel and MS Office. 

• Highly organized, accurate and detail oriented. 

• Ability to set priorities and handle multiple tasks or projects simultaneously. 

• Ability to effectively communicate with all levels within the organization. 

• Able to travel to various Bethany locations. 

Position Information:

Location:

Calgary, Alberta

Site:

Corporate

Site Address:

Classification:

Coordinator, Human Resources (CDR-CP12-004)

FTE:

1.00

Non- Union/Union:

Department/Unit:

HR Operations

Time Type:

Full time

Position Type:

Temporary (Fixed Term)

Shift & Hours of Work:

Days (0800-1615)

Shift per Cycle:

Monday - Friday

Position Start Date:

2026-11-12

Position End Date:

2028-06-30

All applicants are thanked for their interest. Only those selected to move forward will be contacted.

Bethany Care Society is an equal opportunity employer.

Successful candidates will be required to obtain a Criminal Background Check and provide proof of all mandatory immunizations.

Bethany Care Society complies with the Personal Information Protection and Electronic Documents Act (PIPEDA). By forwarding your resume to Bethany you are consenting to the collection and use of your personal information for this job competition. Your information will be kept strictly confidential.