Senior Regulatory Operation Specialist

Job Title

Sr Regulatory Operation Specialist

Job Description

Job Responsibilities:

International Registrations

• Upload, Verify, and Validate the data with new Regulatory Information to the RIM database
• Maintain Registration &Licensing Information
• Create Submission Packages for International Registrations
• Initiate Renewals with the countries.
• Initiate Product Change Notices per input from BU Project RA Specialist
• Establish and Maintenance of Dashboards on Product Change Notices
• Update (RIMSYS), PCN tracker Master sheet, Maintaining AOP list
• Initiate Local label Requests through Change Requests
• Monitor the status of the Label Change requests through Implementation
• Ensure timely completion of label release happens by R&D (every 6-8 weeks.)
• Publish the status to the stakeholders on weekly/monthly
• Maintenance & Reporting Dashboards and Reporting for International Registrations, Labelling and Gap Assessments
• Establishment Registrations & Device Listing for the USA, Canada & EU.
• Maintain repository of report Declaration of Conformity, LTFs, 510(k)s and TD Documentations
• Maintain EUDAMED, GUDID and other Regulator Databases as required for the region using ReedTech Software.

Requirements :

• Degree in engineering or a related discipline.
• 7-10 years of professional experience in medical device regulatory affairs
• Excellent Data Analytical skills and expert user in Office 365 tools including Power BI and Automate etc.
• Strong proven knowledge and experience international registrations
• Good Documentation Practices and Independent to drive initiatives to improve the Way of Working.
• First time right attitude.
• Experience with systems for quality management, product development, and follow-up of procedures is
• an advantage.
• Research, outline, write, and edit content, working closely with various departments to understand
• AI White belt Ninja certification

Regulatory requirements:

• Gather information from subject-matter experts and develop, organize, and write documentation for submissions
• Work with development and support leads to identify documentation repositories, revise and edit, and determining best solutions for data compilation and centralized storage
• Research, create, and maintain information architecture templates that adhere to organizational and legal standards and allow for easy data migration
• Develop content in alternative media forms for maximum usability, with consistent voice across all documentation

Skills-

• Assists in implementing comprehensive regulatory strategies by collaborating with regulatory and
• cross-functional subject matter experts (SMEs) to ensure alignment with company objectives and
• compliance with relevant regulations for limited scope typically smaller and less complex projects.
• Works under general supervision within established processes and operational policies, exercising independent judgment to ensure adherence to guidelines while achieving objectives effectively.
• Demonstrates basic understanding of regulator’s role in the Quality System with basic awareness of product lines, disease states, and customers, possessing general knowledge of business developed through education or past experience.
• Applies analytical skills to resolve fewer complex requests efficiently, exercising judgment within defined procedures/practices to determine appropriate action.
• Fosters productive internal and external working relationships to resolve mutual problems by conveying information, contributing to streamlined operations and improved outcomes, primarily communicating with internal contacts within the immediate group.
• Collaborates with central and regional Regulatory Affairs teams to support establishment registration and listing, and UDI/Global Trade Identification Number (GTIN) related activities, maintaining processes for regulatory filings/ licenses and developing technical contribution.
• Supporting regulatory submissions, ensuring alignment with regulatory requirements and standards.
• Works within standardized procedures and practices to achieve objectives and meet deadlines, making decisions that have limited impact on own work team and minimal impact on business.
• Supports the coordination and preparation of regulatory submissions for product/solution licensing, ensuring accuracy and completeness to expedite approval processes efficiently, managing files for device updates and related control processes
• Keeps abreast of regulatory procedures and changes, participates in process improvement activities related to internal regulatory processes, as well as evolving Regulatory Agency changes.

Preferred Education:

Bachelor's Degree / Vocational Education in Biomedical Engineering, Business Administration, Health

Sciences, Pharmaceutical, Law or equivalent

Preferred Experience:

10 years of professional experience in medical device regulatory affairs

Preferred Certification:

RAPS RAC certification

Preferred Skills:

• Regulatory Requirements

• Document Auditing

• Data Management

• Administrative Support

• Product Registrations

• Product Labeling

• Strategy Implementation

• Stakeholder Management

• Regulatory Submission Documentation

• Conformity Assessment

• Regulatory Intelligence

• Continuous Improvement

Compensation & benefits
Doing meaningful work should come with fair, transparent rewards. The base salary range for this role is €[Min]–€[Max]. We determine pay within the range using objective factors, like the skills the role requires, your relevant experience and the responsibility you'll have in this role, alongside internal equity and local market considerations.
This role is eligible for [bonus/incentive], with your rewards linked to [KPIs/company results]. We’ll share the full approach with you during the interview process, so you can make a clear, informed decision. Benefits include [key benefits].
How we work together
We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week. Onsite roles require full-time presence in the company’s facilities. Field roles are most effectively done outside of the company’s main facilities, generally at the customers’ or suppliers’ locations.
About Philips
Are you ready to do the work of your life to help the lives of others? Learn more about our business, discover our rich and exciting history and learn more about our purpose.
If you’re interested in this role and have many, but not all, of the experiences needed, we encourage you to apply. You may still be the right candidate for this or other opportunities at Philips. Learn more about our culture of impact with care.

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