Administrative & Executive AssistanceAdministrative Support
About the job
Requirements
A high school diploma or GED is required.
Formal qualification in office administration, secretarial work, or related training is required.
One to two years of experience as an Administrative Secretary is advantageous.
Advanced proficiency in managing documents, spreadsheets, and databases is required.
Ability to liaise internally and externally on administrative matters is required.
Exceptional filing, recordkeeping, and organizational skills are required.
Working knowledge of printers, copiers, scanners, and fax machines is required.
Proficiency in appointment scheduling and call-forwarding systems is required.
Strong written and verbal communication skills are required.
Strong interpersonal skills are required.
Responsibilities
Report to management and perform secretarial duties.
Process, type, edit, and format reports and documents.
File documents, enter data, and maintain databases.
Liaise with internal departments and communicate with the public.
Direct internal and external calls, emails, and faxes to designated departments.
Arrange and schedule appointments, meetings, and events.
Monitor office supplies and order replacements.
Assist with copying, scanning, faxing, emailing, note-taking, and travel bookings.
Prepare facilities and arrange refreshments for events when required.
Observe business practices and professional etiquette.
Desired Qualifications
One to two years of experience as an Administrative Secretary.
Job Description
To ensure success as an Administrative Secretary, you should possess excellent communication skills and demonstrable experience in a secretarial role. Outstanding Administrative Secretaries are highly organized in performing a wide array of administrative duties.
Administrative Secretary Responsibilities:
Reporting to management and performing secretarial duties.
Processing, typing, editing, and formatting reports and documents.
Filing documents, as well as entering data and maintaining databases.
Liaising with internal departments and communicating with the public.
Directing internal and external calls, emails, and faxes to designated departments.
Arranging and scheduling appointments, meetings, and events.
Monitoring office supplies and ordering replacements.
Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
Preparing facilities and arranging refreshments for events, if required.
Observing best business practices and etiquette.
Qualifications
Administrative Secretary Requirements:
High School Diploma or GED.
Formal qualification in office administration, secretarial work, or related training.
1-2 years of experience as an Administrative Secretary would be advantageous.
Advanced proficiency in managing documents, spreadsheets, and databases.
Ability to liaise internally and externally on administrative matters.
Exceptional filing, recordkeeping, and organizational skills.
Working knowledge of printers, copiers, scanners, and fax machines.
Proficiency in appointments scheduling and call forwarding systems.
Excellent written and verbal communication skills.
Exceptional interpersonal skills.
Additional Information
All your information will be kept confidential according to EEO guidelines.