Full-Time

Director of Product Management

PerfectServe

PerfectServe

201-500 employees

Secure clinical communication and scheduling platform

Compensation Overview

$180k/yr

Remote in USA

Remote

Remote within the United States; applicants must be legally authorized to work in the United States.

Category
Product (1)
Required Skills
LLM
Product Management
REST APIs

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Requirements
  • 8+ years of product management experience, with at least 3 years owning AI, NLP, or conversational AI products in production.
  • Demonstrated ability to lead customer discovery in complex B2B environments; experience interviewing clinical or operational end users is a strong differentiator.
  • Working knowledge of healthcare interoperability standards: HL7 v2, FHIR, and API integration patterns. Able to engage in technical interoperability discussions without an engineer in the room.
  • Familiarity with HIPAA and the product design considerations it requires: data minimization, audit trails, access controls, and PHI handling.
  • Technical fluency sufficient to evaluate AI capabilities critically, write clear functional specifications, and prototype concepts using no-code or AI-assisted tools.
  • Track record of shipping AI features at scale and iterating based on production data and user feedback.
  • Strong written communication; able to produce clear PRDs, executive summaries, and customer-facing feature descriptions.
  • Experience working with outsourced development partners, including delivery accountability and quality review.
Responsibilities
  • Define and own the product strategy for PerfectServe’s AI answering service, including near-term delivery commitments and a longer-horizon vision for how AI evolves across the portfolio.
  • Translate business objectives and clinical workflows into a prioritized, clearly reasoned product roadmap — and maintain it as a living document that reflects new information, not a static plan.
  • Partner with the CTO and Director of Software Engineering to align roadmap sequencing with technical capacity, architecture constraints, and infrastructure investments.
  • Make and communicate clear product tradeoff decisions: what is in scope, what is deferred, and why.
  • Lead ongoing customer discovery efforts: conduct interviews, site visits (virtual or in-person), and workflow observation sessions with clinical and administrative end users.
  • Develop and maintain a deep understanding of how healthcare organizations use answering services, operator consoles, and AI-augmented communication — including the pain points, workarounds, and compliance constraints that matter most.
  • Synthesize input from cross-functional teams, market and customers into product insights; distinguish signal from noise when stakeholder demands conflict.
  • Define user personas and jobs-to-be-done for the AI platform’s primary audiences: clinical staff, contact center agents, patients, and healthcare administrators.
  • Use modern AI tools to accelerate your own product work: generate prototypes and wireframes, run rapid concept tests, and explore technical feasibility before committing engineering resources.
  • Design and run structured product experiments — A/B tests, pilot programs, shadow deployments — to validate hypotheses before broad rollout.
  • Define clear acceptance criteria and success metrics for every feature, including AI-specific measures such as containment rate, deflection accuracy, latency, and user-perceived quality.
  • Actively evaluate emerging AI capabilities (new LLMs, voice models, orchestration frameworks) and recommend adoption decisions based on product value and technical fit, not novelty.
  • Apply working knowledge of healthcare interoperability standards — HL7, FHIR, and API integration patterns — to shape AI feature design and integration requirements.
  • Ensure AI features are designed with clinical workflow reality in mind: how nurses, physicians, schedulers, and operators interact with systems under time pressure.
  • Identify and manage product-level compliance and safety considerations including HIPAA, minimum necessary data principles, and the appropriate use of AI in clinical decision-adjacent contexts.
  • Collaborate with Clinical and Operations teams to ensure AI behavior aligns with care protocols, escalation paths, and patient safety standards.
  • Own the relationship between product requirements and engineering delivery — writing precise, well-scoped specifications that reduce ambiguity without over-constraining implementation.
  • Serve as the product accountability owner for the outsourced development partner, reviewing deliverables against acceptance criteria and escalating quality issues promptly.
  • Collaborate with Marketing and Customer Success on go-to-market sequencing for new AI features, including packaging, positioning, and customer communication.
  • Represent the product perspective in executive conversations; communicate roadmap priorities, tradeoffs, and AI adoption risks clearly to non-technical stakeholders.
  • Define the measurement framework for AI product performance: establish baselines, set targets, and drive quarterly reviews of key metrics with engineering and executive leadership.
  • Build a culture of learning from production data: use real-world call outcomes, error logs, and user feedback to continuously improve AI model performance and product design.
  • Identify and act on leading indicators of customer churn or dissatisfaction related to AI feature quality.
  • Initially operate as an individual contributor; build out a product and design team as the platform and organization scale.
  • Establish PM practices and norms that support AI-native development: lightweight documentation, fast feedback loops, and outcome-oriented delivery measurement.
  • Mentor and develop junior product team members as the function grows.
Desired Qualifications
  • Experience with healthcare contact center operations, patient access workflows, or clinical communication platforms.
  • Hands-on familiarity with conversational AI platforms, voice agent frameworks, or telephony product design.
  • Exposure to LLM evaluation practices, prompt engineering workflows, or AI product safety frameworks.
  • Experience in a growth-stage company where product practice is still being built, not just inherited.
  • Ability to prototype using tools such as Figma, Claude, Replit, or equivalent AI-assisted development environments.

PerfectServe provides a healthcare-focused communication and collaboration platform designed for hospitals, health systems, and clinics. The platform includes secure messaging, provider scheduling, nurse communication, medical answering services, and patient-family communication, licensed through a subscription with organization-specific customization. It emphasizes HIPAA-compliant, secure data handling to protect patient information and routes messages and information to the right care team at the right time. Its goal is to improve patient outcomes and operational efficiency by streamlining communication across care teams.

Company Size

201-500

Company Stage

Series D

Total Funding

$35.9M

Headquarters

Knoxville, Tennessee

Founded

1999

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Simplify Jobs

Simplify's Take

What believers are saying

  • PerfectServe crossed $100 million annual revenue in 2025, signaling durable enterprise demand.
  • San Juan Regional Medical Center selected PerfectServe's full platform in March 2026.
  • The Five9 partnership expands into hospital contact centers and patient experience workflows.

What critics are saying

  • Gartner noted PerfectServe must reduce integration costs and improve user adoption.
  • Fragmented clinical communication vendors still trap buyers, slowing replacement cycles and procurement.
  • If Epic or Oracle Health consolidate scheduling and messaging better, PerfectServe’s differentiation erodes.

What makes PerfectServe unique

  • Gartner named PerfectServe highest execution and furthest vision in 2026.
  • PerfectServe serves 500 hospitals, 30,000 practices, and 1 million users.
  • Its platform unifies scheduling, secure messaging, patient outreach, switchboard, and alerting.

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Benefits

Remote Work Options

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

401(k) Company Match

Paid Vacation

Internal Advancement Opportunities

Growth & Insights and Company News

Headcount

6 month growth

1%

1 year growth

1%

2 year growth

0%
The Astorian
Apr 22nd, 2026
PerfectServe ranks #1 across all use cases in the gartner(r) Critical Capabilities for Clinical Communication and Collaboration report.

PerfectServe ranks #1 across all use cases in the gartner(r) Critical Capabilities for Clinical Communication and Collaboration report. GlobeNewswire | PerfectServe Today at 6:01am PDT MIAMI, April 22, 2026 (GLOBE NEWSWIRE) - PerfectServe(R), a leading provider of cloud-based unified communication and provider scheduling solutions, today announced its #1 ranking across all five use cases - Collaborate on Care, Coordinate Care, Engage Patient and Caregiver, Access Critical Results, and Ensure Patient Safety - in the 2026 Gartner Critical Capabilities for Clinical Communication and Collaboration report.[1] Gartner describes its Critical Capabilities notes as "companion research" to Magic Quadrant reports that "provide deeper insight into the capability and suitability of providers' IT products and services based on specific or customized use cases." "Eight years ago, PerfectServe made a deliberate decision to assemble critical technology that we believed closely aligned with the Gartner vision for a real-time health system," said PerfectServe CEO Guillaume Castel. "As our growth to 1 million users and $100 million in revenue demonstrates, this approach has clearly resonated in the market. We believe our #1 rankings in the 2026 Critical Capabilities report reinforce that we have never deviated from our core mission: accelerating speed to care in all settings and for all users with the best care team collaboration technology." PerfectServe's scores across the five categories (along with use case definitions from Gartner) are as follows: * Collaborate on Care | 4.19 out of 5: This involves communicating with care team members within a clinical pathway, a treatment plan, or a patient encounter. * Coordinate Care | 4.10 out of 5: This involves securely routing calls and messages and sharing information and artifacts in near real time to expedite the patient journey. * Engage Patient and Caregiver | 4.19 out of 5: This involves engaging the patient, family members, and caregivers before, during, and after a patient encounter or hospital stay. * Access Critical Results | 3.98 out of 5: This involves compliantly and promptly accessing, updating, and viewing patient EHI on a mobile device. This includes lab results, clinical documentation, medical images, medications, and problem lists. * Ensure Patient Safety | 4.15 out of 5: This involves CC&C platform capabilities to ensure patient safety during a hospital stay and responses to common patient safety risks. This includes adverse drug events, hospital-acquired infections, patient falls, staffing shortages, and care coordination and transition challenges. These capabilities are built on a foundational PerfectServe principle: rule-based intelligent routing across all communications - from messages and calls to alerts and alarms - powered by real-time provider schedules. With this functionality baked into every deployment, PerfectServe has differentiated itself as a vendor uniquely capable of automating complex workflows, removing points of friction, and improving care team communication for healthcare organizations of all sizes. In the past few months, PerfectServe published case studies with Allegheny Health Network and Munson Healthcare that demonstrate the real-world impact of better communication: * Allegheny partnered with PerfectServe to automate alerting workflows for their regional telestroke network, which includes 20 spoke hospitals and one hub facility. 18 months after switching to PerfectServe, the new workflow reduced Allegheny's average door-to-needle time by 10 minutes and decreased calls to and from their transfer center by 10,000. * As part of a broad modernization effort, Munson replaced their on-prem call center technology with PerfectServe's cloud-based Operator Console. They also deployed the Clinical Collaboration and Lightning Bolt Scheduling solutions. Over the next 13 months, Munson saw call volume to the call center decrease by 56,000, and they retired 600 hard pagers (40% of the total) to the tune of $120,000 in annual cost savings. In addition to its recognition in the Critical Capabilities report, PerfectServe was also acknowledged as highest in execution and furthest in vision in the 2026 Gartner Magic Quadrant for Clinical Communication and Collaboration.[2] Complimentary copies of both reports are available on the PerfectServe website. 1. Gartner, Critical Capabilities for Clinical Communication and Collaboration, Barry Runyon and Gregg Pessin, 13 January 2026. 2. Gartner, Magic Quadrant for Clinical Communication and Collaboration, Barry Runyon and Gregg Pessin, 13 January 2026. Objectivity Disclaimer Gartner does not endorse any company, vendor, product or service depicted in its publications, and does not advise technology users to select only those vendors with the highest ratings or other designation. Gartner publications consist of the opinions of Gartner's business and technology insights organization and should not be construed as statements of fact. Gartner disclaims all warranties, expressed or implied, with respect to this publication, including any warranties of merchantability or fitness for a particular purpose. Gartner and Magic Quadrant are trademarks of Gartner, Inc., and/or its affiliates. About PerfectServe PerfectServe accelerates speed to care by optimizing provider schedules, streamlining clinical communication, and engaging patients and their families in the care experience. Its cloud-based software simplifies complex clinical workflows and schedules with secure and timely communication by dynamically routing messages to the right person at the right time. The Daily Astorian drive more efficient care collaboration in all settings to improve patient outcomes and bring joy back to caregivers. PerfectServe has over 25 years of experience and is a trusted partner to more than 500 hospitals and 30,000 medical practices. PerfectServe Contact: Matt Kothe | Director, Corporate Marketing 865.776.9824 [email protected] This is a paid placement. For further inquiries, please contact GlobeNewswire directly.

GlobeNewswire
Mar 24th, 2026
San Juan Regional Medical Center selects full PerfectServe platform for enterprise communication and scheduling overhaul.

San Juan Regional Medical Center selects full PerfectServe platform for enterprise communication and scheduling overhaul. Unique platform breadth, advanced capabilities, integrated patient-family communication, highly collaborative project team made PerfectServe the clear choice. March 24, 2026 09:04 ET | Source: PerfectServe MIAMI and FARMINGTON, N.M., March 24, 2026 (GLOBE NEWSWIRE) - PerfectServe(R), a leading provider of cloud-based unified communication and provider scheduling solutions, and San Juan Regional Medical Center (SJRMC), the Four Corners region's primary healthcare provider, today announced a new partnership to implement a single, enterprise-wide platform that will unify communication, scheduling, alerting, and care coordination across all clinical venues. SJRMC will adopt PerfectServe's full suite of clinical communication, provider scheduling, switchboard, patient communication, and emergency alerting solutions from the outset, making the project one of SJRMC's most definitive efforts to streamline clinical operations and reduce day-to-day burdens for clinicians. A Critical Need for Consistent, Real-Time Communication Serving a large and diverse community, SJRMC depends on clear, reliable communication across emergency care, inpatient units, clinics, and ancillary departments. Leadership recognized that outdated tech and fragmented systems were creating avoidable delays and additional stress for clinicians. "We've seen firsthand how inefficient communication pathways impact everything from patient flow to clinician satisfaction," said John Gaede, Chief Information Officer at SJRMC. "PerfectServe gives us a single platform that connects every part of our organization. When clinicians can connect instantly and reliably in every scenario, they can shift their complete focus to caring for patients." A Unified Platform to Support Clinicians and Patients The partnership will bring scheduling, secure communication, alerting, patient outreach, and switchboard workflows together in one system, replacing a number of standalone tools that previously required separate maintenance, integrations, and training. "For us, this isn't about adopting another technology - it's about fundamentally transforming how we communicate," said Dr. Carlo Hallak, Physician Informatics Executive at SJRMC. "PerfectServe supports the entire conversation around patient care, including pre-visit communication, coordination during the visit, follow-up afterward, and after-hours escalation. That level of continuity is incredibly valuable." A Partnership Built on Shared Purpose PerfectServe's leadership team emphasized the joy of working with such a mission-driven health system and noted how closely aligned both organizations have been from the start. SJRMC's leaders highlighted PerfectServe's hands-on approach during the evaluation process, including rapid on-site engagement, enthusiastic involvement from executives, and a willingness to collaborate on complex challenges. "It's a privilege to work with San Juan Regional Medical Center on such an important project," said PerfectServe CEO Guillaume Castel. "Their team is hyper focused on finding the best way to serve their community, and when they saw an opportunity to improve communication and other operational workflows while removing common obstacles for clinicians, they took decisive action. We're committed to helping them build a better communication and scheduling ecosystem that meets their needs for years to come." Driving Toward Measurable Clinical and Operational Improvement SJRMC and PerfectServe will work closely in the coming months to prepare for a comprehensive go-live. Early goals include a smooth transition with minimal disruption, while long-term goals include tangible improvements in metrics like: * Patient throughput and ED-to-inpatient handoff times * Length of stay and discharge workflows * Time-to-intervention for deteriorating patients * Clinician experience and communication efficiency * Bed management, alerts, and coordination across service lines "PerfectServe is the single most important project we're undertaking," Gaede added. "It has the power to create immediate wins while also serving as the foundation for transformation well into the future." About PerfectServe PerfectServe accelerates speed to care by optimizing provider schedules, streamlining clinical communication, and engaging patients and their families in the care experience. Our cloud-based software simplifies complex clinical workflows and schedules with secure and timely communication by dynamically routing messages to the right person at the right time. We drive more efficient care collaboration in all settings to improve patient outcomes and bring joy back to caregivers. PerfectServe has over 25 years of experience and is a trusted partner to more than 500 hospitals and 30,000 medical practices. About San Juan Regional Medical Center San Juan Regional Medical Center is a non-profit, acute care hospital and Level III Trauma Center with 198 licensed beds. Better is our mission, improving lives through personalized health and care. As a community provider in San Juan County, we deliver a remarkable range of highly personalized and specialized healthcare services to the people of the entire Four Corners region. San Juan Regional Medical Center is accredited by DNV. More information is available at sanjuanregional.com. PerfectServe Contact: Matt Kothe | Director, Corporate Marketing 865.776.9824 [email protected]

PR Newswire
May 6th, 2025
Perfectserve Announces Winners Of 2025 Nurses Of Note Awards Program

As National Nurses Week begins, winners honored for excellence in leadership, technology innovation, team support, and patient-centered careKNOXVILLE, Tenn., May 6, 2025 /PRNewswire/ -- PerfectServe®, a leading provider of cloud-based clinical collaboration and provider scheduling solutions, today announced the winners of the 2025 Nurses of Note awards program.Launched in 2021 to recognize nurses making exceptional contributions to healthcare, the program shines a spotlight on individuals who exemplify innovation, compassion, and leadership in the nursing profession

McKnight's Senior Living
Mar 11th, 2025
Business briefs, March 11

Brookdale ends February with occupancy at 80.8%... NIC: 8 themes shaping the senior living marketplace... AARP joins calls for Congress to reject Medicaid cuts... Lumber included in delay of Mexican, Canadian tariffs... HHS investigates 4 healthcare providers over DEI workforce opportunities... PerfectServe launches 2025 Nurses of Note awards program with new categories

PR Newswire
Mar 10th, 2025
Perfectserve Launches 2025 Nurses Of Note Awards Program With New Categories

Winners will receive gifts including a $200 cash prize and will be featured in profiles penned by the PerfectServe team. Post thisSince its inception in 2021, Nurses of Note has recognized over 500 outstanding nurses for their dedication and impact in healthcare. This year's program introduces a focused approach with four award categories:Innovative Technology Utilization Award : Recognizes a nurse who has demonstrated exceptional skill and creativity in utilizing technology to improve patient care, streamline workflows, or enhance communication within their health system.: Recognizes a nurse who has demonstrated exceptional skill and creativity in utilizing technology to improve patient care, streamline workflows, or enhance communication within their health system. Excellence in Nursing Leadership Award : Celebrates a nurse leader who has demonstrated exceptional leadership qualities, inspiring and guiding their team to achieve high standards of care and operational excellence. (Reserved for nursing leadership titles only: CNO, CNIO, etc.): Celebrates a nurse leader who has demonstrated exceptional leadership qualities, inspiring and guiding their team to achieve high standards of care and operational excellence. (Reserved for nursing leadership titles only: CNO, CNIO, etc.) Exceptional Team Support Award : Honors a nurse who has shown outstanding dedication to supporting and uplifting their coworkers through mentorship, collaboration, or consistently going above and beyond for team members.: Honors a nurse who has shown outstanding dedication to supporting and uplifting their coworkers through mentorship, collaboration, or consistently going above and beyond for team members