Talent Acquisition Specialist

Overview

Interstate Waste Services is the most progressive and innovative provider of solid waste and recycling services in the greater New York, New Jersey and Connecticut markets with a rail-served landfill in Ohio.  IWS is committed to delivering high-quality waste, recycling and environmental services, while prioritizing the safety of our employees, customers and communities. We cater to a diverse range of industrial, medical and commercial/residential customers.

Founded in 1998, IWS has grown over the years through acquisitions, many of which were family-owned businesses that remain a part of our team today. We’re proud to combine the resources of a large company with the values and care of a family-run business.

Essential Job Summary:

The Talent Acquisition Specialist plays a critical role in enabling and scaling the Talent Acquisition function. This position supports recruiting delivery while owning key TA programs, including I‑9 compliance, onboarding operations, and Talent Acquisition systems. The role partners closely with recruiters, HR, IT, and business stakeholders to ensure compliant, efficient, and candidate‑centric hiring and onboarding processes.

This role blends hands‑on recruiting support with program management, systems administration, and process improvement responsibilities.

Essential Job Functions: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned.

Talent Acquisition Operations & Program Management

• Own and manage the I-9 and E-Verify process, ensuring compliance with all applicable federal and state regulations and maintaining audit readiness.
• Serve as the primary point of contact for onboarding programs, delivering a consistent, compliant, and positive new hire experience.
• Maintain and continuously improve onboarding workflows, templates, checklists, and standard operating procedures.
• Partner with Human Resources, Payroll, Information Technology, and Operations teams to ensure Day 1 readiness for all new hires.
• Track, document, analyze, and report onboarding and compliance metrics.
• Provide operational support for background check processes, including vendor administration, workflow management, and issue escalation.
• Ensure accuracy, consistency, and compliance throughout the onboarding lifecycle.

ATS & HRIS Systems Administration

• Serve as a system administrator for the Applicant Tracking System (ATS), including user access management, workflow configuration, troubleshooting, and system optimization.
• Partner with HRIS and IT teams to support ATS and HRIS integrations, data accuracy, and process alignment.
• Maintain data integrity across recruiting, onboarding, and employee systems.
• Support system upgrades, enhancements, testing, and implementation activities.
• Provide training, guidance, and support to stakeholders on ATS functionality, system best practices, and recruiting processes.

Continuous Improvement & Special Projects

• Work with Talent Acquisition leadership to identify process gaps and recommend enhancements that improve efficiency, compliance, reporting capabilities, and the candidate experience.
• Support Talent Acquisition initiatives related to organizational growth, acquisitions, workforce planning, and operational transformation.
• Participate in and lead special projects and cross-functional initiatives as assigned.
• Maintain documentation and process standards to support scalability and operational excellence.

Requirements and Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field required.
• Minimum of three (3) years of experience in Talent Acquisition, HR Operations, Recruiting Coordination, HR Systems Administration, or a related role.
• Demonstrated experience managing I-9 compliance, onboarding programs, and recruiting or HR operational processes.
• Hands-on experience administering an Applicant Tracking System (ATS); experience supporting HRIS integrations strongly preferred.
• Experience with the iCIMS platform preferred.
• Working knowledge of federal and state employment eligibility verification requirements, including I-9 and E-Verify regulations.
• Understanding of recruiting operations, onboarding processes, and HR systems administration.
• Knowledge of data management principles and best practices for maintaining system integrity and compliance.
• Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Strong organizational, project coordination, and program management skills.
• Excellent analytical, problem-solving, and process improvement capabilities.
• Strong verbal and written communication skills with the ability to build effective relationships across a variety of stakeholder groups.
• Ability to manage multiple priorities and deadlines in a fast-paced, growth-oriented environment.
• Demonstrated attention to detail with a strong focus on accuracy, compliance, and customer service.
• Ability to work independently while collaborating effectively across cross-functional teams.
• Bilingual Spanish language skills are a plus.

Additional Information

This job description is intended to be an accurate representation of the general functions of the job, rather than exhaustive list of duties, responsibilities, or experience. Other duties may be assigned, requested, or required. Aspects of the job may be altered without notice.

Interstate Waste Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Salary Range Minimum

USD $60,000.00/Yr.

Salary Range Maximum

USD $72,500.00/Yr.