Full-Time

Final Document Officer

Updated on 8/24/2026

Pennsylvania Housing Finance Agency

Pennsylvania Housing Finance Agency

State agency financing affordable homes and rentals

No salary listed

Harrisburg, PA, USA

In Person

Associate's

Category
Accounting (1)
Requirements
  • Entry-level professional role requiring theoretical knowledge through specific education and training.
  • Associate of Science in Business Administration/Management.
  • Relevant professional experience of 1-3 years.
  • Ability to recognize documentation requirements for Mortgage Revenue Bond, FNMA, and Government Loans intended for securitization in pools.
  • Ability to ensure Government loans are insurable based on originations-system reporting.
  • Ability to understand Final Documents workflow and independently prioritize work across review stages.
Responsibilities
  • Complete reviews of final documents, including mortgage notes, mortgages, assignments, title policies, and deeds submitted by participating lenders, ensuring that documents are accurate and valid.
  • Update final-document data in the originations system.
  • Generate letters to lenders regarding outstanding issues in final-document submissions, and review and clear outstanding conditions when appropriate documentation is received.
  • Contact housing professionals and respond to inquiries concerning final-document issues.
  • Prepare files for weekly Trustee shipment through paper or electronic submission.
  • Monitor GNMA loan activity to ensure conditions are cleared for final certification in GNMA pools.
  • Use the document-retention system to note errors on electronic documents and complete the electronic checklist for each loan file.
  • File subordinate notes in the File Room.
  • Enter the correct date of the final payment to the participating lender based on when the file was marked complete.
  • Assist the Final Document Manager with miscellaneous tasks as needed.
Pennsylvania Housing Finance Agency

Pennsylvania Housing Finance Agency

View

PHFA is a Pennsylvania state-affiliated agency, established in 1972, that finances affordable homeownership and rental housing statewide. It is self-supporting, funded mainly through the sale of securities and program fees, not tax dollars. PHFA offers home purchase loans, down payment assistance, home repair financing, foreclosure prevention counseling, and financing for multifamily rental developments. What sets PHFA apart is its dual focus on individual homebuyers and larger-scale community development, backed by a statewide network of housing counseling agencies serving renters and families facing hardship. The goal is to expand access to safe, affordable housing for older adults, low- and moderate-income families, and people with special housing needs.

Company Size

N/A

Company Stage

Grant

Total Funding

$4M

Headquarters

Harrisburg, Pennsylvania

Founded

1972

Simplify Jobs

Simplify's Take

What believers are saying

  • June 11, 2026 PHARE awards delivered $93.4 million across 432 initiatives.
  • July 20, 2026 PHFA deployed $25 million in HOME-ARP for homeless households.
  • 2026 launches like K-DATE and custom homebuyer education expand originations and borrower reach.

What critics are saying

  • February 2026 auditor findings exposed PennHOMES recordkeeping gaps and weak monitoring.
  • PHARE depends on Harrisburg budgets; 2027 cap fights threaten program scale.
  • If state funding stalls, PHFA loses relevance as Pennsylvania’s housing gap widens.

What makes Pennsylvania Housing Finance Agency unique

  • PHFA runs Pennsylvania’s statewide housing finance stack, from mortgages to PHARE grants.
  • Its 2026 Housing Action Plan role spans 67 counties, urban, suburban, and rural.
  • PHFA pairs lending, tax credits, and counseling through one policy-driven agency.

Help us improve and share your feedback! Did you find this helpful?

Benefits

Hybrid Work Options

Company News

Fourth Economy
May 13th, 2026
Understanding housing as a cornerstone of economic development.

Understanding housing as a cornerstone of economic development. What role does housing play in a state and local economy in the US today? In a recent episode of Inside Steer: Conversations with Experts, I highlighted that in the dozens of projects Fourth Economy works on across its business each year, whether focused on economic development, workforce, or strategic organisational priorities, housing nearly always emerges as an intersectional issue of its practice areas. Take its work on the Commonwealth of Pennsylvania Statewide Housing Action Plan, a first-of-its-kind strategy for housing across the big cities and rural expanses of the Keystone State. Pennsylvania is, in many ways, emblematic of both the challenges and opportunities of the socioeconomic landscape of the USA today. Since the 1970s, the state and the wider Rustbelt have been marked by the decline of heavy industry and urban depopulation. However, a shift to sectors including health, education, and the now booming tech sector have led a resurgence of large metropolitan areas like Pittsburgh, Philadelphia, and surrounding regions drawing in workers from across the wider US and across the globe. The economy is highly mixed with large rural and farming areas as well as smaller suburban communities, some of which have seen growth and regeneration thanks in part to remote workers drawn by lower house prices. Meeting the needs of incoming residents who can support economic growth while also addressing the concerns of long-term Pennsylvanians facing the effects of gentrification is a remarkable and rewarding challenge. As a state, Pennsylvania must balance the needs of wealth creators to stay on top and be competitive while also honouring its longstanding residents and ensuring they are not left behind. Meanwhile, the state is characterised by an ageing housing stock and a slow recovery in building permits since 2008, creating a constrained supply. As a result, individuals and families across the socioeconomic spectrum are increasingly struggling to access and sustain affordable, accessible housing. Its housing action plan was designed to meet the housing needs of all Pennsylvania residents, from market-rate to provision for unhoused people. Commissioned via an Executive Order from Governor Josh Shapiro, this work responds to the growing housing crisis across Pennsylvania. Fourth Economy partnered with an interagency team, including the Department of Community and Economic Development, Department of Human Services, the Pennsylvania Housing Finance Agency, and the Governor's Policy Office, to develop the state's first comprehensive housing action plan. Drawing on its expertise in housing analysis and stakeholder engagement, the team assessed current conditions, projected future need, benchmarked national best practice, and created a robust evidence base to inform strategy. The resulting 10-year plan sets clear statewide targets and outlines practical, data-driven actions to increase supply and improve access. Developed through extensive engagement across all 67 counties, it reflects the needs of urban, suburban, and rural communities. The analysis identified a requirement for 450,000 new housing units by 2035, avoiding a projected shortfall of 185,000 without intervention. Backed by an "all-of-the-above" approach and a proposed $1 billion investment, the plan provides a clear pathway to delivery. Turning housing strategy into delivery at scale. Turning housing strategy into delivery at scaleFrom statewide action plans to local implementation, Fourth Economy help governments translate housing need into clear, evidence-based strategies that unlock supply, improve access, and support economic growth. Speak to Nicole Muise-Kielkucki.

PR Newswire
Jun 16th, 2025
Phfa Accepting Bids For $4.5 Million Of Mixed-Use Development Tax Credits

Tax credit bid deadline is July 18HARRISBURG, Pa., June 16, 2025 /PRNewswire/ -- The Pennsylvania Housing Finance Agency announced today that it is accepting bids for the purchase of $4.5 million in mixed-use development tax credits. The funds collected from successful bidders will be used for the construction or rehabilitation of mixed-use developments in Pennsylvania communities. The deadline for bids is 2 p.m. on Friday, July 18.These tax credits will be used by the winning bidders to reduce their state tax liability. The bidders can be companies, organizations, or individuals. The intent of the bidding process is to raise as much funding as possible from the $4.5 million in tax credits being made available to provide for a significant investment in community revitalization projects in various communities

PR Newswire
Jun 11th, 2025
Phfa Announces Phare Funding For Nearly 400 Affordable Housing Initiatives Across All 67 Counties In Pennsylvania

$73 million will fund 387 housing initiatives; 2024-25 bipartisan budget nearly doubles the Commonwealth's commitment to affordable housing by raising the PHARE Fund cap to $100 million per year by 2027HARRISBURG, Pa., June 11, 2025 /PRNewswire/ -- The Pennsylvania Housing Finance Agency today announced recipients of a new round of funding for housing programs made available through the Pennsylvania Housing Affordability and Rehabilitation Enhancement fund. PHFA has identified 387 housing and community development initiatives in all 67 counties that will share a portion of the total $73 million in PHARE funding for fiscal year 2024-25. The PHARE fund is managed by PHFA."PHARE is one of the most effective tools we have to expand access to safe, affordable housing in every corner of the Commonwealth," said Governor Josh Shapiro. "That's why we've nearly doubled our investment in this program — because it works. Local communities know what they need, and PHARE gives them the resources to meet those needs, tackle the housing crisis, and help more Pennsylvanians stay in their homes. My budget proposal this year builds on that success by raising the PHARE cap to $110 million by 2028 — so we can build more homes, repair more aging properties, and deliver real results for the people of Pennsylvania."Funding for these PHARE awards comes from two main sources

Venango Area Chamber of Commerce
May 20th, 2025
ORA Advances Major Redevelopment Projects in Franklin and Oil City

Meanwhile, in Oil City, the ORA secured an $800,000 grant from the Pennsylvania Housing Finance Agency (PHFA) to complete the rehabilitation of the historic Downs Building at 201 Center Street.

PR Newswire
May 5th, 2025
Applications Now Being Accepted For Phfa'S 2026 Housing Policy Fellowship

Two fellowships are available, each offering a $12,000 annual stipendHARRISBURG, Pa., May 5, 2025 /PRNewswire/ -- With the goals of funding critical research and promoting leadership development, the Pennsylvania Housing Finance Agency today announces the opening of the application period for its 2026 Kathy A. Possinger Housing Policy Fellowship.The fellowship will fund a maximum of 12 months of research on a pressing housing or community development topic by two policy fellows. With a monthly stipend of $1,000, the maximum funding available for each researcher will be $12,000. The financial support can be used for a variety of activities supporting the approved research, including interviews with experts, securing resources and study materials, travel for attending relevant conferences and more.Fellowships will be awarded to two researchers with different backgrounds: one from a university setting and one from outside academia. This is expected to produce two vastly different research topics, as well as two different perspectives from the fellows guiding the research.This fellowship is intended to benefit the housing field by underwriting research on subjects that currently present housing or community development challenges. A secondary benefit of the fellowship is its investment in an individual to promote their growth as a housing leader