Pennsylvania Housing Finance Agency

State agency financing affordable homes and rentals

Final Document Officer

Office Clerical & RecordsConfirmed live in the last 24 hours

Full-timeHarrisburg, PA, USANo salary listedIn-person

About the Job

Requirements

The role requires theoretical knowledge through specific education and training.
An Associate of Science in Business Administration/Management is required.
Relevant professional experience of 1–3 years is required.

Responsibilities

Review final mortgage notes, mortgages, assignments, title policies, and deeds submitted by participating lenders to ensure they are accurate and valid.
Recognize documentation differences among Mortgage Revenue Bond, FNMA, and Government Loans intended to be securitized in Pools.
Update final document data in the originations system.
Ensure Government loans are insurable based on reporting via the originations system.
Generate letters to lenders about outstanding issues in final document submissions, then review and clear outstanding conditions when appropriate documentation is received.
Contact housing professionals and respond to inquiries concerning final document issues.
Prepare files for weekly Trustee shipment via paper or electronic submission.
Monitor GNMA loan activity to ensure conditions are cleared for final certification in GNMA Pools.
Use the document retention system to record all errors on electronic documents and complete the electronic checklist for each loan file.
File all subordinate notes in the File Room.
Enter the correct date of the final payment to the Participating Lender based on when the file was marked complete.
Understand the Final Documents workflow and independently prioritize jobs to keep reviews current at various stages.
Assist the Final Document Manager with miscellaneous tasks as needed.

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Job Description

Entry-level professional with limited or no prior experience to contribute on a project or program. Role learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving day-to-day objectives. Works on developmental assignments that are initially routine in nature, requiring limited judgment and decision making. This level is typically focused on self-development. Requires theoretical knowledge through specific education and training

Complete review of final documents (mortgage note, mortgage, assignment, titlepoliciesand deeds)submittedby participating Lenders. Ensure all documents areaccurateand valid.

Recognize the difference in the required documentation for Mortgage Revenue Bond, FNMA and Government Loans that are intended to be securitized in Pools.

Update final document data in the originations system.

Ensure that allGovernmentloansare insurablebased on reporting via the originations system.

Generate letters to the lendersadvisingthem of outstanding issues on final document submissions. Review and clear the outstanding conditions when theappropriate documentationis received.

Contact housing professionals and respond to inquiries concerning issues on final documents in an efficient and professional manner.

Preparefilesfor weekly Trustee shipment, via paper or electronic submission.

Monitor GNMA loan activity to ensure conditions are cleared to obtain final certification in GNMA Pools.

Using the documentretention system, the Final Document Officer will notate all errors onthe electronic documentand complete the electronic checklist for the loan file.

File all subordinate notes in the File Room

Enter the correct date of the final payment to the Participating Lenderbased on when the file was marked complete.

Understand the workflow of Final Documents andhave the ability toindependently prioritize jobs to remain current on various stages of the reviews.

Assist the Final Document Manager with miscellaneous tasks as needed.

Qualifications

Associate of Science - Business Administration/Management, Relevant professional experience (1-3 years)

Experience

Relevant professional experience (1-3 years)

EEO Statement

As an employer, PHFA is committed to having a workforce that is diverse and reflects the residents that it serves. We strive to maintain a workplace where all employees and applicants for employment receive equal opportunities in all aspects of employment. There are numerous policies in place at PHFA to help us honor this commitment.

The Pennsylvania Housing Finance Agency is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, disability, family status, gender, national origin, political affiliation, race or religion.

Diversity Statement

PHFA values, honors and commits to the equitable treatment and elimination of discrimination in all forms. We are committed to the diversity of all staff, and in all programs and services offered.

About the Company

Pennsylvania Housing Finance Agency

State agency financing affordable homes and rentals

PHFA is a Pennsylvania state-affiliated agency, established in 1972, that finances affordable homeownership and rental housing statewide. It is self-supporting, funded mainly through the sale of securities and program fees, not tax dollars. PHFA offers home purchase loans, down payment assistance, home repair financing, foreclosure prevention counseling, and financing for multifamily rental developments. What sets PHFA apart is its dual focus on individual homebuyers and larger-scale community development, backed by a statewide network of housing counseling agencies serving renters and families facing hardship. The goal is to expand access to safe, affordable housing for older adults, low- and moderate-income families, and people with special housing needs.

Company size: Not listed
Company stage: Grant
Total funding: $4M
Headquarters: Harrisburg, PA
Founded: 1972

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