The Salvation Army

Christian social services nonprofit

Administrative Assistant

Administrative SupportConfirmed live in the last 24 hours

Full-timeNew York, NY, USANo salary listed

About the Job

Requirements

A high school diploma or GED is required.
Experience using Microsoft Office Suite, database programs, data entry, and reception or managing multiple phone lines is preferred.
Good organizational skills, writing skills, and communication skills are required.

Responsibilities

Provide administrative support to the Program Director, Social Services Supervisor, and social services staff, including preparing social service documentation and referrals.
Serve as a receptionist and answer all phone calls during the assigned shift; may act as a liaison between shelter administration and DHS.
Report to the Program Director for administrative and secretarial functions.
Maintain daily and monthly resident records of intakes, discharges, and vacancies, and prepare reports detailing findings for the Program Director.
Prepare monthly DHS billing and supporting documentation for the Director of Family Shelters.
Take resident referrals and distribute information appropriately.
Ensure closed cases have up-to-date notes and complete discharge information before filing them in closed files.
Update the resident census and master list daily and distribute them as appropriate.
Type letters, memos, requisitions, departmental meeting minutes, and applications upon request.
Compile monthly statistical reports, including the Audit Document and NSS-2 Report.
Assist city and state officials during audits.
Assist the Children’s Services Supervisor and Board of Education Liaison in tracking school attendance for residents.
Maintain a logbook of infractions, written warnings, incidents, and unusual resident activity.
Maintain a log of staff attendance and approved absences.
Attend community board meetings.
May be assigned to the same position at another Salvation Army-operated family shelter, at the discretion of the Director of Shelters or Salvation Army department heads.
Perform other assignments and tasks as assigned by the Director of Shelters or Salvation Army department heads.

Overview

The Administrative Assistant will provide administrative support to the Program Director, Social Services Supervisor, and all social services staff and helps in the preparation of all social service documentation and referrals. The Administrative Assistant is also a receptionist and is responsible for answering all phone calls during his/her shift. The Administrative Assistant may act as a liaison between the shelter administration and DHS.

Responsibilities

The Administrative Assistant reports directly to the Program Director for all administrative and secretarial functions.
The Administrative Assistant keeps a daily and monthly resident record of intakes and discharges and vacancies and prepares corresponding reports that detail the findings for the Program Director.
The Administrative Assistant prepares the monthly billing from DHS as well as all supporting documentation for the Director of Family Shelters.
The Administrative Assistant takes resident referrals from distributes information appropriately.
The Administrative Assistant ensures that all closed cases have up-to-date notes and complete discharge information before placed in closed files.
The Administrative Assistant update census of residents and master list daily and distributes accordingly.
The Administrative Assistant type letters, memos, requisitions, departmental meeting minutes and applications upon request.
The Administrative Assistant complies monthly statistical report (i.e. Audit Document, NSS-2 Report)
The Administrative Assistant engages and assists all city/state officials during audits.
The Administrative Assistant actively assists the Children’s Services Supervisor and the Board of Education Liaison in tracking school attendance for all residents.
The Administrative Assistant maintains a logbook on infractions, written warnings, incidents, and unusual resident activity
The Administrative Assistant maintains log for the daily attendance of staff and approved absences.
The Administrative Assistant attends all community board meetings.
The Administrative Assistant answers telephones in a professional and timely matter.
To continue to run each of our Family shelters with excellence and to meet the needs of the program, employees may be asked to assume their same position at one of our other shelters operated by the Salvation Army at the discretion of the Director of Shelters or Salvation Army Department Heads.
Other assignments and tasks may be added at the discretion of the Director of Shelters or Salvation Army Department Heads.

Qualifications

High School Diploma or G.E.D required.
Experience using Microsoft Office Suite, database programs, data entry, and reception/managing multiple phone lines preferred.
Good organizational skills, writing skills and communication skills are a must.

About the Company

The Salvation Army

Christian social services nonprofit

The Salvation Army is an international Christian nonprofit delivering social services through regional territories. The organization provides emergency assistance, shelters, rehabilitation, youth programs, disaster response, community services, worship, and thrift retail. It serves individuals and families in need, donors, volunteers, congregations, and communities across its service territories. Its operating model centers on locally delivered programs supported by territorial leadership, fundraising, retail operations, logistics, facilities, and administration. Teams work across social services, counseling, retail, logistics, fundraising, ministry, facilities, finance, and community programs. Teams support coordinated daily delivery.

Company size: Not listed
Company stage: Not listed
Total funding: Not listed
Headquarters: Not listed
Founded: Not listed

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