Salary Range: 15.05 to 23.65 (Currency: USD) (Pay period: per-hour-wage)

Since 2003, Entrata has evolved from a visionary, student-led startup into a global leader in AI-driven property management technology. Today, we power the industry's most essential operating system, serving owners and residents worldwide through a comprehensive suite of intelligent leasing, payment, and communication tools powered by cutting-edge AI. With a proven track record of sustained growth and a global team of more than 2,200 employees, we offer the rare combination of established stability and high-velocity innovation. Recognized by the Silicon Slopes Hall of Fame and the Utah Business Fast 50, Entrata fosters a culture of radical transparency and entrepreneurial energy. At Entrata, we create an environment where different perspectives are valued and respected. Those perspectives challenge assumptions, strengthen our decisions, and raise the bar as we reshape the global living experience through AI-powered solutions.

As an Invoice Acquisition Specialist you will provide utility and invoice management services to a portfolio of clients. Clients choose Entrata to manage their community utility bills and generate individual resident invoices in a timely and accurate manner. A successful Invoice Acquisition Specialist will maintain our high standards for accuracy while ensuring the timely receipt of all of our client’s invoices.

This position is hybrid and requires working on-site at our Lehi office once per week.

Responsibilities will include

Overseeing a portfolio of clients by tracking their monthly invoices and ensuring timely receipt of those invoices
Optimizing invoice receipt method to ensure the fastest receipt possible
Coordinating with utility providers to resolve discrepancies, discrepancies, and invoice-related issues
Scanning physical invoices received through the mail daily
Ensure compliance with tax regulations, accounting standards, and company policies
Assisting team members, as needed, to fulfill their job duties
Partnering with other departments when taking on new properties to ensure a smooth transition
Collaborating with Utility Service Manager and other internal teams to ensure client needs are met
Meeting department metrics and KPI’s
Ensure compliance with tax regulations, accounting standards, and company policies
Participate in the development and implementation of best practices for invoice management
Communicate with client during implementation via email and phone

Minimum Qualifications

High school diploma or equivalent
Proficiency in Google Office Suite
Strong attention to detail and data accuracy
Excellent communication and interpersonal skills
Ability to deliver quality results with strict deadlines
Excellent problem solving skills and attention to detail
Self-motivated with or without supervision; a healthy desire to constantly succeed
Ability to work well with others in a team setting

Preferred Qualifications

Utility experience
Accounting experience, specifically accounts payable
Associate's or bachelor's degree in finance, accounting, or a related field.
Experience with invoice processing software or accounting software (e.g., QuickBooks, SAP).
Knowledge of tax regulations and accounting principles.
Prior experience in a property management or real estate industry.
Ability to handle a high volume of invoices and meet deadlines in a fast-paced environment.
Experience using Zendesk

Benefits:

Flexible and transparent culture with remote and hybrid work options, generous vacation time, and frequent company recharge days for work-life balance.

Comprehensive medical, dental, and vision coverage, including fertility benefits, available for eligible employees and their families.

HSA/FSA options and employer-paid disability benefits provided for eligible employees.

Access to 401(k) or similar retirement plans with employer matching for eligible employees, ensuring long-term financial security.

Wellness initiatives promoting physical and mental well-being, access to an onsite gym at HQ, gym memberships, mental health resources, wellness challenges, and employee assistance programs.

Entrata Cares programs offers opportunities for volunteerism, charity events, and giving back to our community.

Exclusive Previ cell phone plan and discounts on services or local business partnerships for additional employee benefits.

Bi-annual swag drops for employees

Currently, Entrata hires in Arizona, Idaho, Utah, Wyoming, Texas, North Carolina, Florida, Georgia, South Carolina, Ohio, Pennsylvania, and Illinois for Exempt roles and Arizona, Idaho, Utah, Wyoming, Texas, North Carolina, and Florida for Non-Exempt roles.

Entrata is dedicated to creating a workplace where a diverse and inclusive team thrives in an environment free from discrimination. We provide equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, protected veteran status, or any other applicable characteristics protected by law.

It’s a great place to work! Will you join us?

Entrata

Invoice Acquisition Specialist

About the Job

Requirements

Responsibilities

Desired Qualifications

Responsibilities will include

Minimum Qualifications

Preferred Qualifications

About the Company

Entrata

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